Administrative Co-ordinator

1 month ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
**Here’s What You Will Get to Do**:
Administrative Accountabilities:

- Maintain Faculty calendars; schedule and confirm appointments, anticipate time conflicts, and use judgement to reschedule meetings or appointments according to changes in priority;
- Arrange meetings and events with various multi-level attendees; organize meeting rooms, catering, audio visual and equipment as required;
- Prepare and distribute meeting agendas and minutes;
- Onoboard/off-board various students and fellows; provide timekeeping support to supervisors;
- Coordinate and oversee administrative projects from draft to implementation/completion;
- Process expense and credit card reimbursements;
- Provide ongoing support and coverage for other coordinators within the Department;
- Assist with travel bookings, as needed.

Professional Accountabilities:

- Develop strong relationships and communicate with multiple-level contacts across several portfolios and throughout the Hospital to exchange/ report/ analyze moderately complex information;
- Independently respond and collaborate with other areas to problem-solve/resolve conflicts and roadblocks, and independently or collaboratively propose solutions to ensure patients are treated as prioritized and within acceptable Access windows;
- Respond to questions and concerns in a timely fashion.

**Here’s What You Will Need**:

- Post-secondary degree/diploma in business or office administration or related field;
- Minimum five (5) years of senior administrative experience preferably in a health care setting;
- Ability to work in a fast-paced work environment with many interruptions and multiple priorities;
- Highly developed analytical, evaluative, and problem-solving skills;
- Proven ability to prioritize work in an efficient and organized manner;
- Exceptional interpersonal, oral, and written communication skills;
- Demonstrated elevated level of judgment, tact, and diplomacy in interacting with a wide variety of internal and external stakeholders;
- Ability to work well independently, as well as in a team environment;
- Exceptional problem-solving skills with the ability to exercise discretion and confidentiality;
- Positive outlook and great team player;
- Strong work ethic and attention to detail;
- Self-motivation and ability to be proactive.

**Employment type**: Full-time Permanent

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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