Administrative Assistant

3 weeks ago

Alliston, Canada FS PARTNERS, a division of GROWMARK, Inc. Full time

**Are you looking for an exciting career in agriculture?** Join the dynamic FS team supporting the agronomy and grain division.

FS PARTNERS Alliston is hiring a full-time, permanent Administrative Assistant.

Under the direction of the Branch Manager, the Administrative Assistant performs a wide variety of administrative support and office clerical functions. These include data entry, controlling and processing all invoices and receiving, and providing some customer service. Promotes FS PARTNERS’ products and services to allow FS PARTNERS to achieve profit objectives. Unusual problems are referred to the Branch Manager.

**ESSENTIAL JOB FUNCTIONS**

Serves as the secondary backup to other administrative positions.

Performs general office duties such as opening, dating, sorting, and distributing mail, as well as preparing courier bags for pickup, distributing, and updating forms, address labels, mailing lists, and office materials inventory, filing all delivery and receiving paperwork daily, while maintaining customer and vendor files and advising appropriate staff regarding shortages in office supplies.

Prepares delivery tickets, blend tickets, bookings, and invoicing of goods and services according to procedures.

Counts, sorts, weighs incoming goods, and verifies the receipt of items against shipping documents. Records and checks quantity and quality of goods received for conformity to purchase orders and specifications, and communicate with supervisor all customer returns, rejections, and credits. Promptly submits proper documents and notification to accounts payable.

May be required to verify and/or match customer contracts, and bookings; store products in the assigned location in or around the warehouse, as well as grade grain for quality, and assist with scale ticket input.

Operates office machines, such as photocopiers and scanners, fax machines, voice mail systems, personal computers, and computer systems (i.e. Microsoft Office) on a frequent basis.

Performs various accounting functions, such as preparing receiving vouchers as product is received, requisitions, booking and/or contract information, daily customer invoices, including direct shipments and interbranch transfers, then inputs data in computer system. Collects deposits or payments as they are received and assists with customer statement reconciliation. May be required to administer and disburse petty cash.

Communicates mostly with employees, and occasionally with customers and other individuals via telephone or in person. Will answer basic questions and disseminate information. May take some customer orders, as well as records and relays messages when necessary to appropriate personnel.

Completes and organizes paperwork associated with the shipping/receiving of products/services for the location.

Maintains efficient and up-to-date manual and automated filing system appropriate to the activities of the location, including inventory and customer database.

Ensures month-end mailing of customer invoices.

Ensures that adequate operating levels of office supplies are maintained, by preparing and processing requisitions.

May be required to assist in reconciling month-end inventories and receiving, and ensuring transactions are inputted in the correct month-end period. Corrects computer inventory values, as directed by supervisor or as pertaining to cycle count or physical inventory, and tracks discrepancies.

**Core Competencies**

Demonstrates GROWMARK core competencies including business knowledge, collaboration, communication, customer focus, decision-making, and skill development.

**Other Requirements**

May be required to work extended hours, particularly during peak seasons.

Must be able to be trained in GROWMARK’s Workplace Health, Safety & Environmental policies and procedures.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Vision care
- Wellness program

Schedule:

- 10 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- agricultural: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

  • Administrative Assistant

    2 months ago

    Alliston, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    1 month ago

    Alliston, Canada Van Leeuwen Plumbing Full time

    Busy plumbing company looking for part time help with administrative tasks. Applicant will assist with everything from customer service ( answering phones, follow up calls with customers) to billing, spreadsheets to inventory. - Minimum 3 years office experience - Proficient computer skills - Excellent organizational and time management skills - Strong...

  • Administrative Assistant

    1 week ago

    Alliston, Canada TC Automotive Full time

    **We are currently seeking an Administrative Assistant to join our team. We are an independent shop with a commitment to integrity and reliability.** - Schedule and confirm appointments - Answer telephone and take messages - Check online appointments and inquires - Greet customers and check the appointment in - Maintain the office area, ensure it is clean...

  • Administrative Assistant, Recreation

    6 days ago

    Alliston, Canada New Tecumseth Full time

    The Town of New Tecumseth is looking for an Administrative Assistant to provide support to the Recreation Branch on a full-time temporary basis from June to November. Why work with us? Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban...

  • Administrative Assistant I

    2 months ago

    Alliston, Canada FS PARTNERS Full time

    Administrative Assistant I - FS PARTNERS - Alliston, ON **FS PARTNERS**, a division of GROWMARK, Inc., is a great company for which to work, large enough to offer solid career opportunities and great benefits, but with a friendly, personal feel. At FS PARTNERS, we specialize in agronomy, energy products and grain marketing. We are driven to deliver...

  • Administrative Assistant

    2 months ago

    Alliston, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Planning Administrator Assistant

    3 weeks ago

    Alliston, Canada Township of Adjala-Tosorontio Full time

    The Township of Adjala-Tosorontio is looking for a full-time, permanent Planning Administrative Assistant. The Township of Adjala-Tosorontio is located north of the GTA, at the southwest border of Simcoe County with a population of 11,000 residents and offers rural living with proximity to urban amenities. **Position Summary**: **Main Duties &...

  • Public Works Administrative Assistant

    2 weeks ago

    Alliston, Canada Township of Adjala-Tosorontio Full time

    The Township of Adjala-Tosorontio is seeking a full-time, permanent **Public Works Administrative Assistant.** The Township of Adjala-Tosorontio is located north of the GTA, at the southwest border of Simcoe County with a population of 11,000 residents and offers rural living with proximity to urban amenities. Reporting to the Director of Infrastructure...

  • Administrative Assistant, Policy and Development

    2 weeks ago

    Alliston, Canada Town of New Tecumseth Full time

    Temporary Part-Time, 21 hours per week (3 Month Contract) The Town of New Tecumseth is looking for an Administrative Assistant to assist the Planning team on a 3 month contract, with the possibility of extension. This position will work approximately 21 hours per week. **Why work with us?** Our growing community, identified as one of the fastest growing...

  • Administrative Assistant

    2 weeks ago

    Alliston, Canada New Tecumseth Full time

    The Town of New Tecumseth is looking for an administrative professional to join our Parks, Recreation and Culture team. Why work with us? Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work...

  • Administrative Assistant

    1 month ago

    Alliston, Canada Howa Canada Manufacturing, Inc., Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries -...

  • Administrative Assistant

    2 weeks ago

    Alliston, Canada Howa Canada Manufacturing, Inc., Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries -...

  • Administrative Assistant

    2 weeks ago

    Alliston, Canada NT Temps Inc Full time

    Education: No degree, certificate or diploma - Experience: 2 years to less than 3 years **Work setting**: - Government administration **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data,...

  • Administrative Assistant

    2 months ago

    Alliston, Canada Howa Canada Manufacturing, Inc., Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic...

  • Administrative Assistant

    1 month ago

    Alliston, Canada Laker Property Management Ltd. Full time

    Report to the Senior Property Manager Clerical duties (i.e. minute taking, scanning, filing, photocopying) Type and proofread correspondence, forms and other documents Assist in overall office calendar, scheduling and priorities Receive and forward telephone or electronic inquiries as required Liaise with home owners and Board of Directors Communicate...

  • Benefits Administrator

    4 weeks ago

    Alliston, Canada Honda Full time

    Job Description - Benefits Administrator (HON0001OL) **Job Description**: Benefits Administrator **Job Number**: HON0001OL) Honda of Canada Mfg. Description At Honda of Canada Mfg. (HCM) we believe in The Power of Dreams. We look for bright, ambitious, innovative team players who enjoy challenges and share our vision for providing the highest quality...

  • Administrative Assistant

    2 months ago

    Alliston, Canada Focus Community Development Corporation Full time

    Education: College/CEGEP - Experience: 5 years or more **Work setting**: - Government administration **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other information -...

  • Benefits Administrator

    3 days ago

    Alliston, Canada Honda Canada MFG Full time

    At Honda of Canada Mfg. (HCM) we believe in The Power of Dreams. We look for bright, ambitious, innovative team players who enjoy challenges and share our vision for providing the highest quality product for our customers while ensuring safety for everyone and protecting the environment. HCM is one of Honda’s premier manufacturing facilities in the world....

  • Office Administrator

    1 week ago

    Alliston, Canada Alliston BIA Full time

    **About us** Alliston B.I.A supports the promotion and development of the business areas of Downtown Alliston. Currently hiring an Administrative Assistant (_**Temporary Part Time**_) Our work environment includes: - Work-from-home days - Casual business work attire - Friendly and safe environment - Relaxed office space **Duties** - Assist in various...

  • Bookkeeper/administrative Assistant

    2 days ago

    Alliston, Canada Murphys Auto Sales Full time

    **Duties and Responsibilities** - Data entry and filing of all paperwork - Assist with payroll processing - Assist with accounts payable processing - Assist with customer billing support - Assist with customer service support as needed - Other duties as assigned by management **Required Skills and Qualifications** - Strong interpersonal skills, excellent...