Administrative Assistant
3 weeks ago
Report to the Senior Property Manager
Clerical duties (i.e. minute taking, scanning, filing, photocopying)
Type and proofread correspondence, forms and other documents
Assist in overall office calendar, scheduling and priorities
Receive and forward telephone or electronic inquiries as required
Liaise with home owners and Board of Directors
Communicate with onsite staff at properties
Provide information on condominium facilities and services
Investigate and resolve concerns and complaints
Follow emergency and safety procedures
Maintain and prepare reports, updated data bases and software
Adhere to client service level expectations
Sort, process and verify paperwork, invoices and other documents
Process incoming and outgoing mail manually or electronically
Preparation of A/R and A/P to be sent to the accounting department
Send and receive messages using various forms of communication
Provide general information to home owners and the public
Order supplies and maintain inventory
Photocopy and collate documents for distribution, mailing and filing
Co-ordinate work orders
Work closely with the accounting department and auditors
Must be detailed oriented
Must be able to multi-task and work in a fast paced environment
Must be able to work with mínimal supervision
Must be proficient in the Microsoft Office Package
Previous Property Management in the Condominium Industry is an asset
Work Remotely
- No
**Job Types**: Full-time, Permanent
**Salary**: $40,000.00-$43,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Alliston, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)
Work Location: One location
Application deadline: 2023-01-02
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