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Planning Administrator Assistant

4 months ago

Alliston, Canada Township of Adjala-Tosorontio Full time

The Township of Adjala-Tosorontio is looking for a full-time, permanent Planning Administrative Assistant.

The Township of Adjala-Tosorontio is located north of the GTA, at the southwest border of Simcoe County with a population of 11,000 residents and offers rural living with proximity to urban amenities.

**Position Summary**:
**Main Duties & Responsibilities**:

- Reviews and prepares municipal record searches (i.e., building/zoning compliance letters, FOI requests) upon request from external clients such as law offices, planning consultants, property owners, etc. through research of digital and physical property information files
- Responsible for records management of all departmental records and correspondence
- Prepares, circulates, and files circulation notices to the public, internal departments and external agencies. Receives and files all comment requests and submissions related to Planning Act circulations

**Qualifications, Skills, & Abilities**:

- Completion of, or enrollment in, post secondary education in Planning, Geography or related field or equivalent combination of training, education and work experience
- Eligibility for membership with Canadian Association of Certified Planning Technicians and the Ontario Association of Consent Authorities an asset
- Minimum 1-year related experience in municipal planning department or consulting firm
- Municipal Administration Program or the Primer on Planning (AMCTO) an asset
- Working knowledge of TOMRMS (The Ontario Municipal Records Management System) an asset
- Knowledge of the Committee of Adjustment process, municipal administration process, particularly planning administration and of the Planning Act, Official Plans, and zoning by-laws
- Ability to communicate effectively, professionally, and courteously with staff, various government agencies, elected officials, solicitors, real estate agents, land developers, investors, architects, engineers and the public
- Ability to multi-task, cope with interruptions and work under pressure to meet multiple deadlines
- Exercise discretion when handling confidential information
- Possess a high level of initiative and ability to work individually, as well as part of a team
- Excellent analytical, communication, conflict resolution, customer service and organizational skills
- Ability to work after hours to attend Committee meetings as required

Annual Salary Range: $42,235 - $52,794 (2023 rate) - under review. Based on 35-hour workweek.

The Township offers a comprehensive benefits package, enrollment to OMERS pension plan, Employee & Family Assistance Program, paid personal and sick days.
- The Township of Adjala-Tosorontio is an Equal Opportunity Employer, committed to diversity and inclusivity in employment for a barrier-free workplace. Accommodations are available for all parts of the recruitment, selection &/or assessment process. Applicants need to make their needs known in advance to Human Resources. Personal information collected through the recruitment process will be used solely to determine eligibility for employment and handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act. We thank all those who apply, but only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

**Salary**: $42,235.00-$52,794.00 per year

**Benefits**:

- Casual dress
- Company pension
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Work Location: In person