Administrative Assistant
2 weeks ago
Provide high-quality, efficient administrative support to management and staff
- Assemble proposals and reports by compiling, consolidating, formatting, and summarizing information
- Format, proofread, and distribute documents in a deadline-driven environment
- Proofread documents and correspondence for spelling, grammar, and formatting
- Prepare and distribute correspondence, invoices, and various documents with a high level of accuracy following specific company procedures
- Assist the Accounting Department with coding invoices
- Coordinate travel arrangements for staff
- Assist project managers in responding to requests for proposals and vendor prequalification requirements
- Provide general reception coverage
- Process incoming/outgoing mail and courier packages
- Maintain overall office appearance
- Proactively purchase office supplies and monitor inventory of supplies
- Maintain office organization, including archiving and filing systems
- Perform administrative procedures in accordance with the company Quality Management System (ISO 9001:2015)
- Provide support on health and safety initiatives such as gathering data or submitting documents to clients
- Support meetings and events by arranging venues and refreshments and taking meeting minutes as needed
- Completes data entry on various systems
- Respond to requests from ASI Group’s corporate office
- Other administrative duties as required
**Requirements**:
- Post-secondary education in a related field (office administration, business administration)
- A minimum of two years’ experience in a related role
- Experience with flowcharts, graphs, technical documentation and scheduling
- Exceptional writing, editing and proofreading skills
- Proficient in compiling and preparing excellent quality documents and presentations
- Detail-oriented with the ability to document comprehensive project notes and records
- Demonstrated willingness to be flexible and adaptable to changing priorities
- Able to prioritize work to meet deadlines despite frequent interruptions
- Outstanding customer service skills and ability to work in a team setting
- Excellent proficiency in MS Office 365 (SharePoint), Adobe (Acrobat DC, Creative Cloud,) Microsoft Excel, Word, PowerPoint. Experience with CorelDraw considered an asset.
- Holds and maintains a valid driver’s license and passport
- Must be fully vaccinated for Covid-19
**This position will be based out of ASI Group’s office in Sarnia, ON.**
ASI has a rich history of technological breakthroughs, having invented, tested, and patented equipment by our team of in-house experts, and we’ve been pioneering innovative solutions for over 30 years.
**What’s our company secret for success? Our incredible and talented team.**
At ASI, we’ve been successful in cultivating excellent staff with incredible experience and expertise, and we are constantly looking for additional talent to join us. If you are looking for a work environment that encourages growth and development, inventive and creative thinking set in an “open-door” environment, contact us today.
**Hours of Work and Travel Expectations**
Scheduled hours are 8:00am-5:00pm Monday to Friday; may be expected to arrive early or stay later as needed plus occasional errands within the Sarnia area.
- ASI Group Ltd. is an equal opportunity employer committed to providing employment opportunities, recruitment and selection processes that are inclusive. We will strive to accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout the recruitment and selection process._
- Please contact the Human Resources Manager at 905-643-3283 if you require accommodations to ensure your accessibility needs are addressed throughout the process. Information received relating to accommodation will be kept confidential_.
**Job Types**: Full-time, Permanent
**Salary**: $22.00 per hour
**Benefits**:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- SARNIA, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- DCS / DEC (preferred)
**Experience**:
- Administrative experience: 2 years (required)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work Location: One location
Application deadline: 2023-01-27
Expected start date: 2023-03-06
-
Administrative Assistant
4 weeks ago
Sarnia, Canada DXP | HSE Integrated Ltd. Full timeDXP/HSE Integrated is looking for an **Adminstrative Assistant** for our Sarnia, ON station! Within this role the Administrative Assistant is responsible for a variety of administrative and clerical duties. You will possess strong interpersonal and organizational skills, the ability to function effectively as a part of the team and have above average...
-
Administrative Assistant
1 week ago
Sarnia, Canada Patron Career Staffing Full timeWe are hiring Administrative Assistant in Sarnia, ON. **Job duties**: - Welcome clients and cause them to feel great, both face to face and via telephone. - Work closely with the immediate supervisor for accounting and bookkeeping tasks. - Oversee compliance by maintaining accurate books on accounts payable and receivable, and daily financial entries and...
-
Administrative Assistant
18 hours ago
Sarnia, Canada CEDA Full timeJob DescriptionCEDA is looking for an Administrative Assistant for our Sarnia, ON office! This is a 6-month temporary position. This position is perfect for someone who is a whiz on the computer and any system that's put in front of them. You must be eager to learn and your adaptability is what makes you a success as you understand the business and how...
-
Administrative Assistant
7 days ago
Sarnia, Canada Patron Career Staffing Full timeWe are hiring Administrative Assistant in Sarnia, ON. **Job Duties**: - Welcome clients and cause them to feel great, both face to face and via telephone. - Work closely with the immediate supervisor for accounting and bookkeeping tasks. - Oversee compliance by maintaining accurate books on accounts payable and receivable, and daily financial entries and...
-
Executive Administrative Assistant
4 days ago
Sarnia, Canada International Symphony Orchestra of Sarnia and Port Huron Full timeOver 65 years the International Symphony Orchestra is an enduring performance & educational resource between London ON and Detroit MI, both the strongest regional orchestra and the longest-serving cross border orchestra on the continent, led by Music Director and Conductor Douglas A. Bianchi. We operate from the ISObar, a performance space, event rental...
-
Receptionist/administrative Assistant
4 weeks ago
Sarnia, Canada EXIT Realty Twin Bridges Full time**About us** Providing excellent service in Sarnia-Lambton since 2007, we are dedicated to building a family of thriving, empathetic, well-trained, and well-equipped real estate professionals who enjoy abundant and prosperous lives, and who are trusted advisors to the communities they serve. We believe that through service, volunteerism, education, and...
-
Executive Assistant
4 weeks ago
Sarnia, Canada Chippewas of the Thames First Nation Full time**Executive Assistant** **Political Office** **Primary Duties and Responsibilities** The primary duties and responsibilities of the Executive Assistant is to provide a variety of administrative and clerical support services to the political office and Council. The Executive Assistant is responsible for the positive public relations between the team...
-
Personal Assistant
4 weeks ago
Sarnia, Canada EXIT Realty Twin Bridges Full timeAs an Administrative Assistant with a focus on event planning, paperwork organization, newsletter writing, and home staging assistance, you will play a pivotal role in supporting our Realtor. Your primary responsibility will be to ensure smooth and efficient execution of various administrative tasks while contributing to the overall success of the assinged...
-
Executive Assistant
4 weeks ago
Sarnia, Canada Bluewater Health Full timeBargaining Unit: - Non Union- Competition #: - NU23-012- Job Type: - Full Time- Department: - Sarnia Lambton Ontario Health Team- Hours of Work: - Variable- Date Posted: - June 15, 2023- Job Number: - J0623-0319- Number of Positions: - 1- Length of Position: - Permanent- Closing Date: - June 22, 2023The successful applicant will work in compliance with all...
-
Administration Summer Student
5 days ago
Sarnia, Canada County of Lambton Full time**Company Biography** The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery,...
-
Office Assistant
4 days ago
Sarnia, Canada LOCC Appraisal Full timeOffice work, in a fast paced work environment, with daily dead lines to be met. Applicant must be personable, be able to work with others, must be professional. **Salary**: $20.00-$22.00 per hour Schedule: - 8 hour shift - Day shift **Education**: - Secondary School (preferred) **Experience**: - administrative assistant: 1 year (preferred) -...
-
Access Control Program Administrator
4 days ago
Sarnia, Canada Paladin Security Full timeAccess Control Program Administrator **Site**: Imperial Oil **Position**: Access Control Program Administrator (non-union) **City**: Sarnia, Ontario **Status**: Full-Time **Hours**: Monday to Friday Day Shifts **Pay Rate**: TBD Are you interested in starting a career in a fast-paced and growing industry? As a provider of security services to clients...
-
Office Assistant
4 days ago
Sarnia, Canada LOCC Appraisal Full timeOffice work, in a fast paced work environment, with daily dead lines to be met. Applicant must be personable, be able to work with others, must be professional. **Salary**: $18.00-$22.00 per hour **Benefits**: - On-site parking Flexible Language Requirement: - French not required Schedule: - 8 hour shift - Day shift Supplemental pay types: -...
-
Medical Receptionist/assistant
7 days ago
Sarnia, Canada Allure Dermatology Full time**Job description** Medical office in need of a medical office receptionist/assistant for maternity leave with potential of possible ongoing position thereafter. Looking for an enthusiastic hardworking individual focused on patient care in a collaborative team setting. Responsibilities include: 1) Greeting and registering patients. 2) Gathering and...
-
Healthcare Project Assistant
4 days ago
Sarnia, Canada TransForm Shared Service Organization Full time***: TransForm is preparing for the implementation of new hospital information system, which requires a dedicated team to support all aspects of project implementation for a successful adoption of new services and/or products that TransForm provides. The Project Assistant (PA) position is a great entry level position into healthcare project management, as...
-
Field Administrator
4 days ago
Sarnia, Canada Inserv NDE Solutions Full timeJob Title: Field Administrator Location: Sarnia, Ontario - Travel and Living Allowance Provided, does not need to be local. Department: Pipeline New Construction Reports To: Project Supervisor Date Prepared: June 13, 2023 **Job Summary**: This is a project based hourly position with paid overtime and living allowance in the field. **Essential Duties...
-
Sarnia, Canada County of Lambton Full timeCompany Biography The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery,...
-
Executive Assistant
2 weeks ago
Sarnia, Canada The Corporation of the County of Lambton Full timePosition Overview We are seeking an experienced professional to fill a 14-month maternity leave contract position within our organization. As part of our commitment to a seamless transition, the successful candidate will benefit from job-shadowing provided by the current staff member. As the Executive Assistance (Finance and Operations Lead), you...
-
Account Assistant, Personal Insurance
4 weeks ago
Sarnia, Canada HUB International Full timeAbout The Role We’re seeking a dynamic Personal Insurance Account Assistant to join our Personal Lines team based in Sarnia, Ontario. This is an ideal role for a strong team player who is detail-oriented, enjoys working with people, and a committed to delivering results on required deadlines. This role will require a flexible individual to adapt to the...
-
Accounting Assistant
4 weeks ago
Sarnia, Canada Sentry Fire Protection Services Full timeProfile: The perfect person for this position is an outgoing individual who is very detail oriented and organized, with a customer first approach. They will have a can-do attitude, excellent interpersonal skills to communicate with a variety of people, from customers, colleagues, vendors and top executives. Must have great organizational skills with the...