Full-time Registrar

2 months ago

Ottawa, Canada Algonquin College Full time

Department:
Student Services

Position Type:
Full-Time Administrative

Salary Range:
$146,373.00-$195,162.00-Annual

Scheduled Weekly Hours:
36.25

Anticipated Start Date:
November 18, 2024

Length of Contract:
N/A

Posting Information

Posting Closing Date:
October 15, 2024

Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:
Join our awesome team Algonquin College is proud to be a National Capital Region Top 25 Employer. Along with a highly competitive salary compared to other colleges in the region, we offer substantial value through benefits, pension, leaves, and working conditions. Did you know we offer a Defined Benefit Pension Plan (CAAT), generous vacation, parental leave top-up, ongoing professional development, and tuition assistance? Explore more of our amazing benefits

here

The Registrar has a strategic oversight of and significant accountability for activities that directly impact organizational financial viability, program quality, organizational integrity, government compliance and associated funding, reputation and client experience. It is a position of high volume and high stress activity. The annual College budget, government performance measures, and program quality are directly impacted by Registrar’s oversight.

The Registrar has a critical role in the College’s strategic enrolment planning and management including reporting, data analysis, evaluation of tactics and strategies, as well as oversight of the processes that enable admission and persistence.

The Registrar is responsible for the certification of graduates and for the planning, organization, multi-campus coordination and execution of the annual Convocation Ceremonies (Spring and Fall) for 10,000 graduates annually.

As Director of the Department serving as the client’s first point-of-contact with the College, the Registrar is responsible for the initial formation of the client’s relationship with the College.

Overview of Responsibilities:
- Provides leadership within the Registrar’s Office and serves as the primary liaison for the Office of the Registrar with the College Leadership Team, the Executive Team, cross-college committees and with the Students’ Association;- Provides regular detailed presentations including analysis and recommendations to the College Leadership Team, the Executive Team, the Board of Governors and the Students’ Association;- Ensures equity and consistency in the administration of provincial and College administrative and academic policies;- Ensures the effective and efficient administration of Financial Aid and Student Awards operations and services including the delivery of Financial Assistance in compliance with Ministry requirements and all applicable legislation, administration of internal and external grants and bursaries and adherence to tuition set-aside guidelines and administration;- Protection of privacy and the security of personal information;- Ensures that the Algonquin College Executive Team is apprised of changes in Ministry policy regarding admission, fees, audit and certification;- Directs and facilitates the development and implementation of new policies, procedures, and processes;-
- Leadership role in the development and implementation of strategic enrolment management strategies with direct accountability to the Senior Vice President, Academic and Vice President, Student Services on related initiatives, reporting and recommendations that directly impact College enrolment and sustainability. Collaborates with key stakeholders to establish enrolment and service targets, processes and growth and retention strategies;- Other duties as assigned.

The Registrar is ultimately responsible for the delivery of all registration services to approximately 65,000 applicants annually, 19,000 full-time students each term, and 40,000+ registrations in part-time studies each year. More than 250 programs are active within the College, with a complex mix of student populations and funding sources.

Required Qualifications:
- Graduate Degree in Social Sciences or related fields and/or equivalent;-
- Minimum of 11 years of related experience in a role with increased responsibility and a minimum of 8 years in leadership role(s) with people management experience;-
- Understanding of the College’s range of activities and programs, the Ontario postsecondary environment, and the intersection between the College and the postsecondary landscape;-
- Given the continuous interaction with diverse internal and external clients inherent in this position, client service, conflict resolution and negotiation skills are critical;-
- Large budget management and related financial experience, certification and/or analysis an asset;-
- Demonstrated skill in leadership, team building and delegation; and evidence of leading authentically, with high emotional intelligence, and passionate commitment to the organizational vision;-
- Exemplary communication skills (verbal

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