Office Support Assistant
2 weeks ago
**Job brief**
We are looking for a responsible Office Support Assistant to perform a variety of administrative and clerical tasks. Duties of the Office Support Assistant include providing support to our office manager, accounts payable and technicians, assisting in daily office needs and expectations of our growing business.
**What does an Office Support Assistant do?**
Ultimately, a successful Office Support Assistant should ensure the efficient and smooth day-to-day operation of our office.
**Responsibilities**
- Answer and direct phone calls
- Create work orders and distribute service calls to technicians
- Create and compile supply only orders
- Receive material and product
- Invoicing of service work and contract files
- Simple accounting duties within Quickbooks
- Process credit card payments
- Maintain existing filing system
- Assist office manager and office staff
- Purchase office supplies
- Maintain the cleanliness and organization of the office
Provide general support to customers
- Proven experience as an Office Support Assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Knowledge of Quickbooks accounting software considered an asset
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
**Benefits**:
- Dental care
- Life insurance
- Extended health care
- Disability insurance
**Job Types**: Part-time, Permanent
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
Work Location: One location
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