Research Coordinator
6 months ago
Research Coordinator
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
The incumbent will also provide administrative support to the Division of Orthopedic Surgery and the Postgraduate Surgical Residency training program and lead special projects in support of the Division’s academic mission.
**Job Description**:
**KEY RESPONSIBILITIES**:
**Research Program Support**
- Act as resource person, liaison, and communicator for research-related matters, such as grants and contracts, ethics, research accounting, finance, human resources, and procurement.
- Ensure that opportunities for research funding are investigated and distributed appropriately to researchers who may be interested. Distribute information about established and new sources of research funding to the appropriate Queen’s researchers, monitor the websites of primary funding agencies and work with researchers to find sources of research funding.
- Act as administrative liaison between researchers and external funding agencies. Communicate with external funding agencies on behalf of researchers with regard to funding opportunities, to resolve research inquiries, to clarify policy, and to receive research results.
- Assist Departmental PIs towards understanding their Statement of Operations and financial positions; pull reports regularly; assist by responding to inquiries as required. Track status of research accounts to assist PIs in abiding by the Research Administration Policy. Act as the liaison between Departmental PIs and central Research Accounting as needed. Perform research accounting activities such as accounts payable (cheque requisitions and p-card payments), purchase orders, cheque requisitions, travel expense reports, monthly monitoring of account activity reconciliations to ensure accuracy and validity of account transactions.
- Coordinate and provide administrative support to the Department’s Research Committee meetings; prepare agenda and back-up materials, send out information packages to participants, take and compile minutes for distribution, and follow-up on action items as necessary.
- Gather and review research information for the annual departmental report.
- Set-up and maintain filing systems, and maintain a running database of all research projects, grants, as well as Departmental publications, awards, presentations; gather and organize data, verify accuracy and allow for efficient access when required.
- Assist in planning and coordinating annual research events (i.e. Resident Research Day, Sorbie Day, the Bruce Lectureship, the McGuire Lecture, and the Ashworth Lecture Series).
**Postgraduate Residency & Fellowship Training Program Support**
- In collaboration with the Department of Surgery’s PGME office, help prepare the Academic Schedule(s) for Orthopaedics including: drafting, updating and distributing the annual schedule for weekly Grand Rounds, Academic Specialty Days, Journal Clubs, and Service Rounds and manage the calendar of events/courses in MedTech.
- Organize all aspects of Ortho Speciality Days and ensure efficient program delivery including scheduling guest speakers (their travel, accommodation and honorarium), booking classrooms, anatomy and simulations labs, liaising with company representatives for the equipment required for the labs, preparing the agenda, and catering.
- Oversee the production of the OSCE exams including: booking the Clinical Education Centre, reviewing and formatting exam questions and answers, scheduling the examiners and residents and preparing marks.
**Orthopaedic Divisional Support**
- Assist in the development and management of the budget for the Division of Orthopedics, ensuring financial objectives are achieved, administer and oversee the Division’s financial accounts by monitoring resource allocation, ensuring the accuracy and validity of account transactions, reconciling monthly financial statements, and analysing data to prepare reports and statements.
- Provide administrative support for the Division of Orthopaedics to ensure all guidelines are met.
- Act as secretary to the monthly Division meetings, quarterly Research Rounds, annual Division Staff Retreat and Resident Retreat including preparing agenda, minutes, reports, slide presentations, and appropriate follow-up.
- Manage the nonclinical meeting schedule for the Chairman of Orthopaedic Surgery
- Oversee clinical allocation and redistribution of special request clinics for the Division of Orthopaedic Surgery.
- Review the Orthopaedic Chairman’s CV and Annual Report and check the accuracy of the annual reports
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