Research Coordinator
6 months ago
Research Coordinator - NSERC CREATE ADVENTOR Training Program
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
Reporting to the Principal Investigator (P.I.) of the NSERC CREATE ADVENTOR Training Program, the Research Coordinator will provide routine to complex administrative support in a deadline-driven environment in support of the NSERC CREATE research training program. The Research Coordinator is responsible for tracking trainee training, assisting with program and committee/task force coordination, preparing correspondence and disseminating general communications within the group, the University and externally. In addition, the Research Coordinator is also responsible for maintaining and updating the website, assisting with the coordination and organization of trainees, events and visitors, and organizing and disseminating data and information to assist with the overall functioning of the group. The Research Coordinator will also perform various financial and accounting duties, including the preparation and organization of tracking reports both internally and to NSERC.
The schedule for this position requires the incumbent to work non-traditional hours of work including some evenings and weekends._
**Job Description**:
**KEY RESPONSIBILITIES**:
**Program Administration**:
- Serve as the first point of contact for students, post-doctoral fellows, program principal investigator and co-applicants, collaborators and external partner organizations.
- Maintain the program schedule and coordinate timely submission of all required information.
- Collect information regarding the participation of trainees (both funded and non-funded), collaborators and external partners in CREATE ADVENTOR program activities.
- Assist with maintaining and updating the CREATE ADVENTOR Program website and social media accounts, support the preparation of manuscripts and strategic communications, which may include graphic design support and collecting data from public sources.
- Assist with the coordination of the training program’s mentorship program, internship and research exchanges, and site visits.
- Assist with the coordination of internship positions through correspondences with external partners and training program graduate students, announcements and tracking of internships positions.
- Coordinate and schedule meetings, draft and distribute agendas, organize room reservations, audio-visual equipment, ordering of food services, taking meeting notes, preparing minutes, and support materials related to communications for the program.
**Research Administration**:
- Assist with the review process of reports to NSERC by distributing draft reports, collecting comments from the Program Director and the Program Committee members.
- Aid in the administration of special projects in support of the CREATE ADVENTOR program, which may include researching and gathering data, organizing information into a useable form, ensuring ease of access to resources or services, and providing general administrative support and liaison functions.
**Financial Administration**:
- Perform financial reconciliation, tracking funded project progress and assisting in preparation of reports, prepare financial journal entries, ensuring adherence to the University’s financial policies and procedures. Assist with the reconciliation of accounts and the coordination of funds to co-applicant universities.
- Review expenses and reimbursement submissions from the training program’s students, staff and faculty, making sure claimed expenses follow program rules and program budgets.
- Undertake other duties and special projects as assigned in support of the department.
**REQUIRED QUALIFICATIONS**:
- Two-year post-secondary diploma with relevant research and/or coordination experience. Undergraduate degree will be considered an asset.
- Knowledge of university structure and computing/financial/administrative systems will be considered an asset.
- Consideration may be given to an equivalent combination of education and experience.
**SPECIAL SKILLS**:
- Willingness to promote equity, diversity, and inclusion in the workplace.
- Excellent interpersonal and communications skills to deal with a wide variety of individuals in a professional manner and to provide clear and accurate information.
- Excellent writing, editing, grammar and proofreading skills with an ability to pay attention to detail and accuracy.
- Ability to adhere to strict confidentiality and handle matters with tact and discretion.
- Knowledge of bookkeeping/accounting practices and ability to
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