Project Coordinator

3 weeks ago

Edmonton, Canada University of Alberta Full time

**ART Canadian Institute for Ukrainian Studies**:

- Competition No.

**S107352478**
- Posting Date

**Jan 22, 2024**
- Closing Date

**Jan 29, 2024**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$44,016 to $58,952 per year**
- Grade

**06**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 2 years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location** - This role is hybrid with a mix of remote and in-person. On site work takes place at North Campus, Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Canadian Institute for Ukrainian Studies**

Established in 1976, the Canadian Institute of Ukrainian Studies (CIUS) is a global leader in the fieldof Ukrainian Studies. In support of the University of Alberta and the Faculty of Arts' mission and values, the Institute is dedicated to building on the foundation of past achievements and is committed to the creation, preservation, and mobilization of expert knowledge about Ukraine and Ukrainians in Canada and worldwide. As the world continues to change, we shall attain our vision through critical dialogue and sustained engagement with partners and researchers around the globe.

Located in Edmonton and Toronto and with an office in Lviv, Ukraine, CIUS facilitates sustained scholarly engagement and cooperation between Canada and Ukraine, partner institutions and researchers around the globe, as well as between diverse ethnic and cultural groups in Canada. CIUS takes pride in innovative programming based on the value-added work performed by some 40 employees, affiliates, visiting fellows and researchers.

**Position Summary**

Reporting to the Assistant Director Operations (ADO), the Project Coordinator will work closely with the ADO and support communications work/projects/events and activities across the Institute, as well as support administrative duties involved with conferences/events/and projects.

**Duties**
- Provide support for the organization of conferences, webinars and in-person events at CIUS:

- Assist with events' planning, including venue bookings, hotel reservations, travel arrangements, and other related tasks.
- Assist with organizing the technical aspects of events and webinars.
- Assist with preparation of wire transfers, arranging honoraria, processing invoices, and drafting contracts.
- Support the communications needs of the Canadian Institute of Ukrainian Studies, including (but not limited to) content preparation and development/design for the webpage and social media, social media planning & posting, communication liaising, design work, promotion of events, and internal intranet management and staff newsletter.
- Support with annual report content gathering, tracking and development for Annual report, Arts report and Ohliad (annual review/newsletter); implement new processes developed by the communications group.
- Support with community outreach activities (assist with the development of community pop-up displays/book sales/volunteer recruitment).
- Assist with writing donor correspondence and developing a stewardship process within CIUS. Assist with other administrative-related tasks, including - but not limited to
- PC card reconciliation and travel expense reports for CIUS management, as well as other activites related to communications and research.

**Minimum Qualifications**
- Completed degree in Bachelor of Arts, or equivalent experience in communications, marketing and/or events planning.
- Excellent written and oral communication skills in English (fluency in Ukrainian as well would be an asset).
- Experience with social media platforms, content development, and evaluation.
- Knowledge of design apps and tools for creating social media posts, and posters (Adobe, InDesign, Canva)

**Preferred Qualifications**
- Very good interpersonal and communication skills and a proven record of success in managing the editing processes of complex schola

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