Medical Education Program Coordinator

2 weeks ago

Edmonton, Canada University of Alberta Full time

**MED Pediatrics**:

- Competition No.

**S104652064**
- Posting Date

**Oct 30, 2023**
- Closing Date

**Nov 06, 2023**
- Position Type

**Full Time - Grant Funded**
- Salary Range

**$51,821 to $70,382 per year**
- Grade

**08**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 18 months and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location - **North Campus Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

The Medical Education Program Coordinator (MEPC) collaborates closely with the Program Director and (if applicable) reports to the Education Program Team Lead, providing day-to-day administrative support to the Residency Program. The MEPC works both independently as well as (may) work within a team environment to administer the many detailed and complex tasks and projects required of this position. This position requires a high level of interpersonal skills, decision making, and critical thinking. Of equal importance, is the ability to take initiative and multi-task in a highly demanding and fast-paced environment. The MEPC is a customer/client-oriented individual with the ability to communicate effectively, both verbally and in writing with physicians, other support staff and trainees. The MEPC must have a detailed working knowledge of the requirements of their education program.

**Position**

Administration
- Primary administrative contact and resource for the program, addressing trainee and faculty inquiries and concerns, as well as forwarding information and responding to inquiries from the governing bodies, various agencies, cultural attaches, other universities and medical colleges both nationally and internationally
- Maintains confidential and complete resident files via electronic-based and/or paper-based system
- Manages Program Director and (if applicable) Assistant Program Director’s calendar for academic activities
- Responsible for creating and/or maintaining the program’s repository for information for trainees (i.e. Google site or manual)
- Facilitates requests and completes all program elective paperwork (incoming and outgoing) for the PGME Office, Colleges of Physicians and Surgeons and other governing bodies
- Verifies and tracks letters of engagement
- Drafts and prepares correspondence and reports
- Organizes program awards; nominations, notifications, purchases and payments
- Orients new rotations of trainees and responds to any requests, concerns or questions
- Distributes ongoing notification of new arrivals and rotations of trainees to all relevant areas
- Assists in creating and maintains policy documents as they relate to residency training
- Arranges annual trainee orientation, welcome receptions, year-end trainee celebrations, and resident awards
- Coordinates distribution and return of education materials, as well as dissemination of notices for rounds and seminars, awards, research and conference events
- Prepares financial assistance requests to the PGME Associate Dean on behalf of the program
- Monitors program finances and advises on the creation of program budgets
- Drafts and revises trainee master (yearly) rotation schedule
- Organizes and coordinates block schedules for off-service trainees
- Reviews and brings forward vacation, conference and other absences requests for residents (off-service trainees, if applicable) to the PD; enters leave information into one45
- Sets up and distributes resident on-call timesheets
- Coordinates clinic schedules for trainees
- Coordinates logistics around Academic Half Day activities; may include room bookings, arranging for didactic lectures, simulations, exams, procedural skills, etc. Ensures session evaluations are distributed, collated and reviewed

Examinations and Assessments
- Administers trainee evaluation process via one45, CBME.med and DASH.med and other sources
- Organizes 6-month and 12-month review sessions for PDs and res

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