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Input Clerk

4 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 11 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,363.00 - $4,525.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB7- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityStudent Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.

**_*This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*_**
- Job SummaryInput Clerks may also assist the GARO Advisors and Officers with other projects as requested and will assist with training new hires, including casual and work study student staff. Working as part of the GARO team, this position will be on rotation to cover front counter staff.
- Job Requirements**Skills**:

- Demonstrated intermediate level of technical proficiency in working with computer systems, programs and data bases.
- High degree of accuracy while managing high volumes of detailed, time-sensitive information.
- Ability to adapt to changing priorities in response to operational needs.
- Ability to handle frequent interruptions effectively and without compromising accuracy or attention to detail.
- Ability to meet critical deadlines and work effectively both as an individual and in a team environment.
- Commitment to providing an outstanding applicant experience.
- Excellent interpersonal and communication skills.

**Specialized Knowledge/Education**:

- One or more years of post-secondary education preferred. An equivalent combination of education, training and experience may be considered.
- Knowledge of standard administrative software such as MS Office, financial and student information systems, and complex databases. Preference given to knowledge of Banner, Xtender, FAST or similar.
- Understanding of the Freedom of Information & Protection of Privacy (FOIPP) as it relates to student records, as well as the ethical and confidentiality guidelines of the institution.
- Preference given to knowledge of University admissions policies at the Graduate level.

**Experience**:

- Minimum 1 year experience working within an office environment; experience working in a Registrar’s Office or other area of a large postsecondary institution is considered an asset.
- Experience using a range of standard office equipment and software, including Microsoft Office and Adobe Acrobat Pro DC.
- Experience handling sensitive and confidential information while adhering to FOIPP regulations.
- Demonstrated experience working quickly and accurately on a variety of tasks with frequent interruptions.
- Experience with computerized student information systems and database programs, including Banner, Banner Document Management (BDM), and ING Docs is considered an asset.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.