Scheduling Clerk

3 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
- Posting Close Date- 12 November 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,740.00 - $5,056.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB9- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 2- Category- Administrative and Support Services- About this OpportunityStudent Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.

**_*This position is eligible for a Modified Work Schedule*_**
- Job SummaryStudent Support Services (SSS) is a unit within the Office of the Registrar and Enrolment Management (OREM) which provides services to prospective, current, and former students, as well as to faculty and staff of the University. As part of the Division of Student Affairs, the unit is committed to being a partner in supporting student success and providing service excellence. SSS staff work as a team to ensure a high level of service within a busy environment with tight deadlines driven primarily by Calendar deadlines.

The Scheduling Clerk is part of a team responsible for producing two academic course timetables and three examination timetables annually; coordinating the preparation, production, distribution and storage of final examinations; and booking classroom and seminar space for ratified student groups, faculty and staff in accordance with established University booking policies. The Scheduling Clerk ensures the timetable is free of conflicts, facilitates the rooming process, and prepares and distributes timetables for publication. The Scheduling Clerk schedules and coordinates deferred and supplemental examinations as required; maintains secure exam storage and coordinates the examination viewing process; and responds to faculty and student inquiries regarding examinations, procedures, and academic concessions. The Scheduling Clerk also works with other OREM staff to test and verify data transfers between the scheduling software and the student information system (SIS).
- Job Requirements**Experience**:
This position requires a minimum 3 years’ experience working within a postsecondary institution or a comparable high-volume, customer-service oriented office environment with a focus on scheduling and/or events.

Related work experience should include:

- Strong working knowledge of Microsoft Word, Excel, Outlook, Sharepoint, and Teams
- Knowledge of University of Victoria campus and policies, procedures
- Demonstrated proficiency with scheduling database programs; familiarity with and experience using Infosilem Campus, Suite, and Administration considered an asset
- Experience with Student Information Systems; experience with SIS used at the University of Victoria, (e.g., Banner, Viewcat, and FAST) considered an asset
- Knowledge of Freedom of Information and Protection of Privacy (FOIPP) regulations

Preference will be given to applicants with:

- Experience dealing with conflict and defusing difficult situations

**Knowledge/Skills/Abilities**:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment
- Ability to work effectively and prioritize tasks while meeting strict deadlines under pressure of high volume and constantly changing priorities
- Ability to input data and handle detailed information and instructions with a high degree of accuracy while managing frequent interruptions
- Well-developed organizational, attention to detail, analytical, and creative problem-solving skills
- Excellent verbal and written communication skills to deal effectively with a wide variety of clientele and with all levels of staff
- Ability to handle complex and sensitive interactions, exercising initiative, good judgement, tact and empathy when dealing with situations which may involve emotional or stressful circumstances
- Ability to lift cartons up to 20kg in weight
- Ability to work effectively both independently and within a team environment to attain desired work outcomes; ability to build and maintain healthy team morale
- Ability to respect confidentiality and maintain discretion with highly sensitive and confidential information
- Ability to foresee problems and outcomes, and plan to minimize unintended negative cons

  • Scheduling Clerk

    2 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit - University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 17 February 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $4,680.00 - $4,828.00 -...

  • Scheduling Clerk

    4 days ago

    Victoria, Canada University of Victoria Full time

    Share this job as a link in your status update to LinkedIn. Organizational Unit: University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management Location: University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date: 17 February 2025 Please note that positions will close at 4 p.m. on the closing...

  • Scheduling Clerk

    4 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Scheduling Manager

    6 days ago

    Victoria, Canada Broadmead Care Society Full time

    Join our team as the Scheduling Manager at Broadmead Care in Victoria, BC! Are you ready to lead and innovate in a dynamic healthcare environment? Broadmead Care, a leading non-profit healthcare provider in Victoria, BC, is seeking a skilled Scheduling Manager to join our Leadership team. As a key member, you will directly oversee the operation of the Staff...

  • Scheduling Clerk

    4 weeks ago

    Victoria, Canada Luxcare Senior Care Full time

    _**CARE COORDINATOR**_ Luxcare is one of the leading companies in Senior Home Care. - MUST HAVE SCHEDULING EXPERIENCE IN HOME CARE / HEALTH CARE We are hiring a very experienced SCHEDULER to join our team full time 9:00AM to 5:00PM-Mon through Friday. If you're excited to be part of a team that leads with their heart, Luxcare is a great place to grow your...

  • Scheduling Clerk

    3 weeks ago

    Victoria, Canada Luxcare Senior Care Full time

    _**CARE COORDINATOR**_ Luxcare is one of the leading companies in Senior Home Care. - MUST HAVE SCHEDULING EXPERIENCE IN HOME CARE / HEALTH CARE We are hiring a very experienced SCHEDULER to join our team full time 9:00AM to 5:00PM-Mon through Friday. If you're excited to be part of a team that leads with their heart, Luxcare is a great place to grow your...

  • Payroll Clerk

    2 weeks ago

    Victoria, Canada Paytrak Payroll Services Victoria Full time

    Would you like an administrative job that directly benefits and supports local businesses? Paytrak Payroll Services located in downtown Victoria are looking to add one member to our small office team to help us support our ever-growing client list. We currently process payroll for over 575 active businesses from Victoria and across Canada, and are looking...

  • Produce Clerk

    4 weeks ago

    Victoria, Canada The Old Farm Market - Victoria Full time

    The Old Farm Market is looking for enthusiastic individuals to join our team at our Victoria location! We are looking for two Produce Clerks to join our team! The Produce Clerks will be responsible for - maintaining a superior level of quality and presentation - demonstrating exceptional customer service - maintaining a clean and organized back room and...

  • Produce Clerk

    6 days ago

    Victoria, Canada The Old Farm Market - Victoria Full time

    The Old Farm Market is expanding and we're looking for enthusiastic individuals to join our team!. We are looking for Produce Clerks to join our team! The Produce Clerks will be responsible for - maintaining a superior level of quality and presentation - demonstrating exceptional customer service - maintaining a clean and organized back room and...

  • Accounting Clerk

    3 weeks ago

    Victoria, Canada Sonova Full time

    Victoria (BC), CanadaAccounting Clerk **Position Summary**: - Reporting directly to the Finance Manager, the Accounting Clerk (AR/AP) is responsible for the Accounts Receivable (AR) and Accounts Payable (AP) function together with the other Finance team members, while maintaining a shared services mentality to provide support to clinic staff and other...

  • Invoice Clerk

    4 weeks ago

    Victoria, Canada WCG Services Full time

    **Program**: RSVP **Location**:Hybrid **Who we’re looking for**: **Invoice Clerk**: Like WCG, you believe in the power of work to transform lives. As the **Invoice Clerk**, you’re part of a team that delivers a wide range of rehabilitation services to veterans of the Canadian Armed Forces and their families. WCG’s Rehabilitation Services and...

  • Grocery Clerk

    2 weeks ago

    Victoria, Canada Urban Grocer Full time

    Grocery clerks are the backbone in the grocery store, they order and fill our shelves so we can feed our communities. We are looking for grocery clerks that enjoy working in a team, stocking shelves together and assisting customers, with a smile on your face. Let’s provide groceries for our neighbors, put in a good days work, and enjoy doing it. Our...

  • Meat Clerk

    3 weeks ago

    Victoria, Canada THE MARKET ON YATES Full time

    **Overview** The Meat Clerk is responsible for carrying out the full range of duties of the position in a professional, responsible, accurate and timely fashion. The Clerk will deliver exceptional customer service, foster customer loyalty, fulfill customer needs and actively contribute to an environment of employee and customer engagement. - Adhere to all...

  • Evening Produce Clerk

    3 weeks ago

    Victoria, Canada Urban Grocer Full time

    **Produce Clerk** If your passion is fresh produce and interacting with customers puts a smile on your face then join the Urban Grocer family. We will provide a friendly, fun, respectful work environment, competitive wages, and staff discount. Will provide training. **Duties**: - Maintain department standards by keeping produce fresh and beautiful -...

  • Accounts Clerk

    2 weeks ago

    Victoria, Canada OneFeather Full time

    **Job Title: Accounts Clerk** **Department: Accounting** **Job Type**:Full Time** **Work Location: In office/Hybrid** **About OneFeather**: Transforming the Indigenous Communities of Canada Through Digital Solutions OneFeather is an indigenous technology company deeply committed to breaking down barriers faced by the Indigenous communities in Canada....

  • Accounts Clerk

    6 days ago

    Victoria, Canada OneFeather Full time

    **Job Title: Accounts Clerk** **Department: Accounting** **Job Type**:Full Time** **Work Location: In office/Hybrid** **About OneFeather**: Transforming the Indigenous Communities of Canada Through Digital Solutions OneFeather is an indigenous technology company deeply committed to breaking down barriers faced by the Indigenous communities in Canada....

  • Grocery Clerk

    2 weeks ago

    Victoria, Canada Urban Grocer Full time

    Grocery clerks are the backbone in the grocery store, they order and fill our shelves so we can feed our communities. We are looking for grocery clerks that enjoy working in a team, stocking shelves together and assisting customers, with a smile on your face. Let’s provide groceries for our neighbors, put in a good days work, and enjoy doing it. Our...

  • Cashier/stock Clerk

    4 weeks ago

    Victoria, Canada Bulk Barn Full time

    _**$250 signing bonus available!**_ Bulk Barn - Victoria, British Columbia - 706 Yates Street We are looking for: **Part-Time Cashier/Stock Clerks** $16.15 per hour (12 to 27 hours per week): Must be available to work a flexible schedule that include mornings, days and evenings Monday through Sunday. A Store Cashier/Stock Clerk acts as the company’s...

  • Early Intervention Program Clerk

    4 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority ( Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting...

  • Hotel Clerk Supervisor

    1 week ago

    Victoria, Canada Holiday Inn Express and Suites Victoria-Colwood Full time

    Business Name: Holiday Inn Express and Suits Title: Hotel Clerk Supervisor Positions: 1 Terms of Employment: Permanent, full-time (30-40 hr/week) Wage: $24.00 per hour Benefit: Medical, Dental and Disability insurance Language of work: English Company Profile: Holiday Inn Express and Suits is now hiring for a full-time hotel clerk supervisor. This is a...