Project Coordinator

7 days ago

Victoria, Canada Townline Homes Inc Full time

**About TL Housing Solutions**

TL Housing Solutions Ltd (“TL”) is a developer/builder specializing in the non-market housing sector. We provide turn-key project management and design-build services on a fee for service basis. We access support and funding for non-profit organizations through all levels of Government and Crown funding agencies. We work with existing housing providers and groups seeking to enter the sector, such as churches, legions or other service organizations.

Over the past twelve years, TL has delivered innovative housing solutions to a broad range of clients in the Lower Mainland and Vancouver Island. Over 3,000 units are completed or in progress for affordable rental and ownership, seniors, and healthcare. As an affiliate in the Townline Group of Companies we have capitalized on a forty-year history of solid performance and have achieved a prominent position in the non-market space. Through these efforts we offer a significant way to give back to our community, delivering maximum value for our clients, our partners, and the people who rely on our homes.

**Role Description**

The Project Coordinator will be responsible for supporting the Construction Manager and Director of Construction on all operations relating to TL Housing and wood frame projects. This work will include creating tender packages, drafting trade contract agreements, documenting all management and control processes and maintaining Procore.

General Duties & Responsibilities may include but are not limited to:

- Work with Director of Construction and Construction Manager on project tenders such as:

- Creating tender packages with applicable drawings, surveys, reports, scopes of work;
- Managing and compiling bids and creating analytical reports comparing bids;
- Managing and responding to all RFI’s during tender period;
- Issuing LOI’s.
- Drafting trade contract agreements (LOI’s, CCA 1, Supply Agreements, Purchase Orders, etc.);
- Preparing and tracking all contract agreements and change orders/directives for each assigned project until full execution;
- Ensuring all contractual issues are resolved and dealt with in a timely manner;
- Documenting all management and control document process (RFI’s, SI’s, shop drawings, commitments, change orders);
- Establish and deliver mechanisms for tracking project progress and reporting to stakeholders via a formal communications plan;
- Closely monitor the efforts and billing of third-party workers, such as consultants, contractors, and other specialists;
- Work with Accounts Payable Clerk to provide all accurate and applicable information;
- Inputting, uploading and maintaining accurate team/project information on Procore;
- Communicating with design team and trades regarding site issues and gathering necessary information required for decision making;
- Assist Construction Manager for project updates;
- Participate in all appropriate internal meetings regarding project review;
- Participate in all applicable trade and site meetings;
- Work on project from tendering to occupancy.

**Skills and Requirements**:

- Completion of a post-secondary degree or diploma, preferably in construction or building technology engineering;
- Ability to read blueprints, schematics, field drawings and plans;
- A proficient understanding of all construction trades and construction techniques;
- Strong management, delegation, planning and leadership skills;
- Effectiveness in the areas of construction safety and productivity;
- Knowledge of local, provincial and federal workplace compliance regulations, ordinances and legislation;
- Commitment to working in a team environment, with established team building abilities;
- Strong communication, leadership, integration, problem-solving and interpersonal skills;
- Ability to work safely in a construction environment;
- Superior leadership qualities with a demonstrated track record of dealing successfully with internal and external customers;
- Results-oriented individual with the ability to interpret and effectively manage multiple and competing priorities and time lines;
- Understanding fundamentals of contracts and experience in managing contractors under the terms of a contract;
- Knowledge of OH&S regulations and related building codes;
- Demonstrated success in project delivery and execution of project management methods;
- Highly effective negotiation, diplomatic, and conflict resolutions skills;
- Superb creation and facilitation of meetings, feedback sessions, and briefings in order to create consensus among stakeholders;
- Able to effectively communicate with all types of staff, including laborers, technical, professional, and upper management;
- Able to effectively communicate both verbally and in writing;
- Able to build and maintain lasting relationships with business units, corporate departments, key managers, and other stakeholders;
- Demonstrated ability to exercise necessary cost control measures;
- Possess a valid drive

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