Administrative Assistant

1 week ago

Toronto, Canada CPP Investments Full time

Company Description
**Make an impact at a global and dynamic investment organization**

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

- Diverse and inspiring colleagues and approachable leaders
- Stimulating work in a fast-paced, intellectually challenging environment
- Accelerated exposure and responsibility
- Global career development opportunities
- Being motivated every day by CPP Investments’ important social purpose and unshakable principles
- A flexible/hybrid work environment combining in office collaboration and remote working
- A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

**Job Description**:
The Administrative Assistant works closely and proactively with the European External Portfolio Management investment professionals providing day-to-day administrative support, including coordinating all meetings, travel arrangements and expenses.

**_ Role-specific Accountabilities _**
- Provide general administrative support to a team of investment professionals. Team can be comprised of Analysts, Associates, Senior Associates, Portfolio Managers and Managing Directors.
- Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
- Manage multiple calendars on behalf of executives, working with other departments (across varying geographies) and external companies to coordinate meeting booking.
- Co-ordinate, arrange and oversee team event planning process, as required.
- Responsible for coordinating meetings, including conference room management and catering services for the team.
- Ensures team members are prepared for all meetings with material they require and other general support.
- Manages the calendar, reporting, appointments, presentations, action items and other administrative needs of the team and coordinates with third advisors, investee companies and third parties to set up meetings.
- Reconcile expenses receipts, credit cards statements and expense reporting.
- Co-ordinate with various departments across the business to ensure smooth onboarding for new joiners
- Handles highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
- Manages administrative matters including vendor invoice management, execution of contracts with vendors and maintaining records thereof.
- Works cross functionally with other regional teams and departments to ensure we remain aligned with our vision, goals and values.
- Accommodates and completes staff requests within the deadlines or on a timely basis
- Other duties and projects as assigned.
- Be a CPP Investments ambassador by playing a key role in representing the investment business internally and externally. Conduct work in professional, friendly, easily accessible and approachable manner.

**Qualifications**:

- College diploma or undergraduate degree is required.
- Commensurate experience gained from a fast-paced, professional environment.
- Experience providing support to multiple professionals and managing competing priorities.
- Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
- Extremely motivated, eager to learn, adaptable, calm under pressure and professional.
- Able and willing to work flexible hours, as required.
- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
- Exceptional (written and verbal) communication skills and interpersonal skills.
- Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
- Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
- Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
- Interest in the investment industry is considere

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