Administrative Assistant
5 months ago
We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at
Purpose of the Role:
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers and Law Clerks and other support functions both under the direct supervision of the Team Leader and working independently. This includes copying, filing - both paper and electronic, archive management, scanning and completing general administrative duties as required.
Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team.
Key Responsibilities:
Administration and File Management
- Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
- Receive and process file management requests
- Create new files in the system and undertake all file closing procedures
- Open new file folders and label accordingly
- Work with the practice management system to log and record documents
- Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date
- Understand, identify and process all principle documents within files
- Process archive retrieval requests
- Maintain all filing and work areas in a tidy and orderly manner
- Assist with Know Your Client (“KYC”) and conflict checking procedures in accordance with the firm’s procedures
- Conduct searches as requested
- Keep a record of time spent on various administrative tasks for internal purposes
- Any other duties as requested by the business
Client Service
- Deal with any Lawyer and/or LSS member enquiries in a prompt and efficient manner
- Communicate and liaise with requestor on file management issues
- Consistently and appropriately update the team on progress where appropriate
- Work with team to offer assistance wherever possible
Key Competencies:
- Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
- Post-Secondary diploma in Legal Administration (or related discipline) preferred
- Previous experience working in the legal industry in an administrative support capacity preferred
- Ability to work onsite 5 days per week
- Ability to take initiative
- Flexible and enthusiastic self-starter
- Strong organization and multi-tasking skills
- Strong oral and written communication skills
- Excellent interpersonal skills
- Strong teamwork skills
- Ability to work under pressure and meet deadlines
- Sound knowledge of support services
- A desire to continuously improve skills
- A strong focus on ensuring the highest levels of client service standards are delivered and maintained
-
Administrative Assistant
7 months ago
Toronto, Canada 247 Labs Inc Full time**Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...
-
Administrative Assistant
1 month ago
Toronto, Ontario, Canada NESI Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at NESI. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including scheduling...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Lazeez Shawarma Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lazeez Shawarma. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...
-
Administrative Assistant
1 month ago
Toronto, Ontario, Canada Lazeez Shawarma Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lazeez Shawarma. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Hero Certified Burgers Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hero Certified Burgers. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Hero Certified Burgers Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hero Certified Burgers. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Superior North Catholic District School Board Full timeJob Title: Casual Administrative AssistantWe are seeking a Casual Administrative Assistant to join our team at Superior North Catholic District School Board.Job Summary:The Casual Administrative Assistant will provide administrative support to our schools and offices, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Superior North Catholic District School Board Full timeJob Title: Casual Administrative AssistantWe are seeking a Casual Administrative Assistant to join our team at Superior North Catholic District School Board.Job Summary:The Casual Administrative Assistant will provide administrative support to our schools and offices, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Hero Certified Burgers Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hero Certified Burgers. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada SkySail Immigration Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SkySail Immigration. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada SkySail Immigration Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SkySail Immigration. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Hero Certified Burgers Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hero Certified Burgers. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Canada Inc Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Canada Inc. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff and...
-
Administrative Assistant
4 weeks ago
Toronto, Ontario, Canada Canada Inc Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Canada Inc. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff and...
-
Administrative Assistant
2 weeks ago
Toronto, Ontario, Canada Globe Immigration Inc Full timeJob Title: Administrative AssistantGlobe Immigration Inc is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including...
-
Administrative Assistant
2 weeks ago
Toronto, Ontario, Canada Globe Immigration Inc Full timeJob Title: Administrative AssistantGlobe Immigration Inc is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including...
-
Administrative Assistant
4 days ago
Toronto, Ontario, Canada Ontario Ltd Full timeJob Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ontario Ltd. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team,...
-
Administrative Assistant
2 weeks ago
Toronto, Ontario, Canada Hero Certified Burgers Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hero Certified Burgers. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team,...
-
Administrative Assistant
2 weeks ago
Toronto, Ontario, Canada Hero Certified Burgers Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hero Certified Burgers. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team,...
-
Administrative Assistant
5 months ago
Toronto, Canada Acara Solutions Full time**Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Organize catering for team meetings. - Assisting with a...
