Administrative Assistant
3 months ago
**Richter Office Toronto**
**Day in the life as an Administrative Assistant at Richter**
As an Administrative Assistant, you will also be responsible for certain assigned administrative and operational tasks that require your high attention to detail and organizational skills. In addition, you will be the first point of contact for the firm, responsible for providing an exceptional level of customer service to all internal and external clients. With the right level of support and initiative you will provide a warm, joyful, professional, and courteous experience.
**Responsibilities and Duties**:
**Administrative 80%**
- Maintain an adequate inventory of office & kitchen supplies.
- Coordinate the repair and maintenance of office equipment.
- Assist with administrative duties by providing support to other teams when needed (scanning / photocopying, binding of highly sensitive client information, etc.), and ad-hoc special projects.
- Assist the Marketing, Talent & Culture teams with set-up and clean-up at firm events, as required.
- Assist with room set-up / clean-up for client and internal meetings, including IT technical setup support when needed.
- Ensure kitchens & meeting rooms maintenance and upkeep.
- Process incoming/outgoing income tax information.
- Assist with basic finance related duties such as but not limited to creating purchase orders and facilitating bank deposits (on-site & in-branch).
- Act as backup for Coordinator on a daily basis - assist with event planning, including booking catering facilities - organizing lunches and liaising with catering providers as well as general operational tasks, including replenishing printers & assisting with internal office moves.
**Reception 20%**
- Greet, welcome, direct and announce visitors.
- Offer / Serve refreshments.
- Answer, screen and forward incoming phone calls while providing basic information when needed.
- Receive, sort, scan and distribute daily mail/deliveries/couriers.
- Maintain security by following procedures and controlling access (issue visitor and new hires access cards).
- Coordinate and monitor meeting room bookings/calendars.
**Requirements**:
- 1-3 years of proven working experience in similar roles, preferably in professional services environment
- Solid communication skills both written and verbal
- College diploma in Business Administration or an equivalent combination of education/experience
- High attention to detail and organizational skills
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, multitask, prioritize, and work under pressure
- Some lifting may be required up to 20 pounds on an occasional basis
- Flexible and adaptable; ability to work overtime as required.
- Extensive knowledge of Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and strong aptitude for learning computer programs.
We are excited to meet motivated professionals who are looking for a mid-sized family minded firm and have a strong background in supporting operations.
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