Administrative Assistant

2 days ago

Toronto, Canada TD Bank Full time

**Work Location**:
Toronto, Ontario, Canada

**Hours**:
37.5

**Line of Business**:
Administration

**Pay Details**:
$55,000 - $75,000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

**Department Overview**:
The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive assistants provide a broad range of administrative and general office support to executives at senior levels in the organization. Join our team if you can contribute to maintaining the smooth operations of the business through your strong administration skills.

**Job Details**:
As Administrative Assistant, you will provide dedicated administrative support to multiple executives at the TD Bank Group. You'll also provide a broad range of administrative or general office support for the broader team as assigned. In addition, your work will involve a range of complexity and may include but is not limited to the following accountabilities:

- Provide a high level of accurate, organized and efficient administrative support ensuring quality service and professionalism at every interaction
- Own and maintain calendar management for multiple leaders and troubleshoot conflicts with creative solutions
- Maintain confidentiality and consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
- Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
- Process and balance expenses and reports, schedule and organize meetings, collect and track data, research information, sort and distribute mail, and perform other administrative assignments as required
- Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
- Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
- Manage efficiently in a multi-tasked environment and ensure deadlines are met
- Coordinate travel for leaders, including supporting travel delay re-scheduling travel arrangements in addition to rescheduling meetings with internal/external parties
- Participate fully as an effective member of the team and contribute to a positive work environment; be flexible in adjusting to changing work priorities
- Provide vacation/temporary coverage for colleagues, supporting additional leaders

**Job Requirements**:

- 2+ years of relevant experience
- Highly professional and service oriented individual with strong calendaring and/or coordination skills
- Has a growth mindset / positive attitude, takes initiative and is proactive
- Proven track record in supporting/performing Admin Assistant tasks for multiple leaders
- Highly organized with strong skillset to manage accountabilities while simultaneously managing leaders' administrative requirements
- Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
- Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
- Can perform efficiently in a multi-task environment and ensure deadlines are met
- Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
- Experience coordinating travel arrangements and comfortable managing frequent changes

**Who We Are**:
TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank. We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.

**Our Total Rewards Package**
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several ot

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