Executive & Personal Assistant

2 weeks ago

Halifax, Canada Fundmetric Full time

**Location**: Halifax, Nova Scotia - 1526 Dresden Row, Suite 502

**Starting Wage**: $15.00 per hour

**Schedule**: Full-time; 8 AM - 5 PM (with flexibility required for special events, adjusting to travel schedules, and potential for extended workdays)

**About Fundmetric**:
Fundmetric stands at the forefront of advancing fundraising efforts for institutions through innovative solutions. Under the leadership of CEO Mark Hobbs and a dedicated team, we leverage strategic insights and advanced technologies to make a significant impact. Located in vibrant Halifax, we are expanding our executive team with an Executive/Personal Assistant who is dynamic, adaptable, and thrives in a multifaceted and challenging work environment.

Role Overview:
The Executive/Personal Assistant is a key support figure to the CEO and the executive team, tasked with maintaining organization, ensuring efficient scheduling, and managing a comprehensive range of administrative duties. This role requires excellent coordination, proactive problem-solving, and the agility to handle diverse tasks with professionalism and precision.

Key Responsibilities:

- Organize schedules, appointments, and meetings with meticulous attention to detail.
- Coordinate comprehensive travel arrangements, providing support for a CEO using a power wheelchair.
- Serve as the primary liaison between staff, clients, third parties, and especially remote graphic and video editors, ensuring they work efficiently and meet project deadlines.
- Exhibit a strong proficiency in, or the willingness to quickly learn, Excel for data management and analysis.
- Demonstrate a solid understanding of time zones for effective global meeting scheduling and communication management.
- Large volume file organizaiton
- Manage personal errands, online shopping, product returns, and daily cleanliness tasks for the kitchenette and fridge.
- Organize the CEO's desk and workspace to maintain an efficient and orderly environment.
- Comfortable with animals, as interaction with pets may be part of the daily environment.
- Utilize project management tools like Asana and Jira for task management and coordination with remote teams.
- Adapt to new technologies, tools, and software to enhance work efficiency and productivity.
- Monitor multiple real-time situations
- Check mail
- Dishes and Office Cleaning on a daily basis
- Manage various remote contractors or products
- Manage utilities billing
- Deliver difficult news with tact, exhibit public speaking skills, and undertake unconventional tasks or other duties as assigned.

**Requirements**:

- Exceptional Written and Verbal English communication skills
- Exceptional organizational and multitasking skills.
- Valid Drivers Licence or willingness to obtain one
- Advanced proficiency in MS Office, with a focus on Excel, and familiarity with project management platforms like Asana and Jira.
- Excellent communication skills, both written and verbal.
- Flexibility to work outside standard hours as necessary.
- Proactive in problem-solving and effective in task management.
- Comfortable with public speaking and managing sensitive communications.
- Eagerness to learn and adapt to new technologies and methodologies.
- Comfort in environments with animals.

Why Join Us?
- Join a team at the cutting edge of innovation in the fundraising sector, dedicated to making a tangible difference.
- Experience a dynamic work environment that values adaptability, strategic decision-making, and continuous learning.
- Benefit from a comprehensive health benefits package, highlighting our commitment to employee well-being.
- Enjoy a varied and engaging workday, filled with a diverse set of tasks and responsibilities.

Application Process:
**Salary**: $15.00-$25.00 per hour

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