Office Manager

3 months ago


Calgary, Canada Metal Ink Full time

**About us**

We're a small, family-owned and operated local business in Calgary, with a passion for welding and fabrication. We craft everything from structural steel and stairs for residential and commercial buildings to unique art and home décor using metal and live-edge wood pieces. We even offer mechanical automotive repairs and maintenance. Our dedication to providing excellent products at fair prices, along with outstanding customer service, fosters long-lasting relationships with our clients.

Our work environment includes:

- Creative work environment
- Growth opportunities
- Causal Dress

**Join Our Creative Team: Office Manager Wanted**

**Position Summary**:
Are you a motivated individual eager to be part of a dynamic, expanding company? We're hiring an Office Manager to assist with daily operations. This role requires strong computer and customer service skills, proficiency in MS Word, MS Excel, Outlook, Google Sheets, and QuickBooks Online, and a high school diploma or post-secondary education. Previous office management and bookkeeping experience is essential, and experience with Bright HR is a plus. Website maintenance and social media skills, along with a background in marketing, graphic design, and IT, are highly valuable.

**Salary**: $23-25/hr based on education and experience, with potential for commission-based sales.

**Key Responsibilities**:

- Record messages in the daily log book.
- Respond to website inquiries.
- Update and maintain social media platforms for marketing.
- Manage project and time entry software daily.
- Handle accounts payable/receivable and general bookkeeping.
- Prepare payroll, including vacation tracking and scheduling.
- Track client payments.
- Support owners with budgeting and financial management.
- Create and manage documents and templates.
- Assist with various administrative duties and support the owners as needed.
- Update and maintain the company website.
- Collaborate with the HR team to update office policies and onboard new hires.
- Schedule employee training.
- Maintain and update insurance policies.
- Travel to retail locations to monitor and sell consignment products.
- Prepare corporate tax and GST forms as required.

**Skills / Experience Required**:

- Degree and experience in office management/administration.
- Exceptional customer service skills with a high level of professionalism.
- Formal bookkeeping and AP/AR training and experience (QuickBooks Online familiarity required).
- Experience in document creation (MS Word, Excel, Outlook, Google Sheets).
- Marketing experience and social media proficiency (Facebook, Instagram).
- Website maintenance skills; graphic design background is an asset.
- Professional and positive attitude.
- Highly organized, motivated, punctual, and able to prioritize tasks.
- Attention to detail and accuracy.
- Excellent time management skills and initiative.
- Ability to multi-task and solve problems independently.
- Ability to work both independently and as part of a team.
- Valid driver’s license and own vehicle with current registration and insurance.
- IT knowledge/experience is an asset.
- Must be comfortable with dogs and kids.

**Application Instructions**:
**No phone calls, please.**

**Job Type**: Full-time, Permanent

**Pay**: $23-25/hr depending on education and experience

**Benefits**:

- Casual dress
- Company events
- Health & Dental benefits (after 3 months)
- Friendly, family atmosphere
- On-site parking
- No evenings or weekends

**Schedule**:

- Monday to Friday
- 8:00 AM - 4:30 PM (8-hour shift)

**Supplemental Pay Types**:
**Education**:

- Secondary education required

**Language**:

- Fluent in English required

**Work Location**:
START DATE: ASAP

**Job Types**: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Language**:

- Fluent English (required)

Work Location: In person


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