Administrative Support-receptionist

1 month ago

Toronto, Canada Apollo Health And Beauty Care Full time

Apollo Health & Beauty Care (Apollo) is a premium developer of private label and control label health & beauty care products and leverages unique expertise and experience in developing national brand-equivalent products designed to compete equivalently with the most popular national brands. The largest private label and control label personal care manufacturer in Canada, Apollo has formidable penetration and distribution in the North American marketplace and also services customers throughout Central and South Asia, Mexico, Europe and Asia. Building on our core values of Excellence and Commitment, Apollo has established itself as a market leader that attracts the industry's top talent. We are currently searching for an energetic, motivated _
**_Administrative Support-Receptionist _**:

- to join our Team_
**POSITION SCOPE**:The Administrative Support-Receptionist is responsible for welcoming visitors to the company and direct them to the appropriate destination once the nature of their visit has been determined, operate the telephone console system and respond to all incoming calls in a friendly and professional manner and oversee and manage the activity in the lobby, and ensure its cleanliness and organization

**RESPONSIBILITIES & DUTIES**:

- Greet visitors, determine the nature of their business and direct appropriately
- Working experience with MS Office (Excel, Word, Outlook)
- Record the visitor’s name, company and person called upon
- Ensure all contractors review the Non-disclosure Agreement, Environmental, Health & Safety Policy and Contractor Safety Standard prior to permitting them entry to the facility
- Open/date mail and distribute to the various departments
- Maintain an adequate level of office supplies in stock
- Gather requests and place orders for office supplies
- Maintain and update Apollo TV
- Provide administrative assistance to management staff members as required
- Calendar management
- Travel management
- Able to take meeting minutes
- Provide Timesheet reports for temporary staffing agencies
- Request/log courier pick-ups and drop-offs
- Perform a variety of clerical duties such as writing memos, letters, filing, photocopying etc. as requested
- Back-up or Support to Executive Assistant
- Perform other duties as assigned

**JOB SPECIFICATIONS**:
**KNOWLEDGE/EDUCATION/EXPERIENCE**: 1-3 years’ experience in a corporate environment required; post-secondary education preferred
**INTERPERSONAL SKILLS/CONTACTS**: access to confidential or sensitive information; some internal interactions and/or some minor external interactions; purpose of internal/external contacts is not related to complex matters; no selling, negotiating, consulting, teaching/instructing, or advising; standard level of written and verbal communication skills required for successful job performance
**PROBLEM SOLVING/JUDGMENT**: position is closely monitored and decisions follow prescribed guidelines; some minor analysis required; generally does not make recommendations or referrals; responsible for solving simple problems
**MENTAL EFFORT**: requires some levels of concentration and/or attentiveness; occasional duration and/or intensity of efforts; requires some amounts of thinking, watching, listening, verifying, checking numbers, creating or designin
- The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties outlined on this job description may not be all-inclusive, and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance._
- We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed._

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