People & Culture Administrator

7 months ago

Halifax, Canada YMCA of Greater HalifaxDartmouth Full time

**Title**: People & Culture Administrator

**Reports To**: Director, People & Culture

**Position Status**: Full-Time

**Location**: YMCA Association Services, Spring Garden Road, Halifax

**Salary**: $44,000 - $48,000 per year

The YMCA of Greater Halifax/Dartmouth is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities.

We believe in the power of belonging. The YMCA champions inclusivity and strives to provide safe spaces where everyone can feel like a valued member of their community. Whether you’re on the front lines or behind the scenes, you’re part of something bigger at the Y. It’s your support, expertise, and guidance that helps people ignite their full potential and shape our neighbourhoods into vibrant and healthy communities.

Employees gain access to:

- Comprehensive Group Benefits with employer cost-sharing
- Pension Program with contribution matching
- Three (3) weeks vacation, increasing with service
- Free YMCA membership
- Discounted Childcare and Summer Camp programs

**The Opportunity**

You would be an integral part of our People & Culture (P&C) team, delivering on our promise of excellence by leading the administration of our P&C team. You would be responsible for the accurate administration, tracking, and coordination of our various employee programs and services, such as onboarding, learning and development, performance management, engagement, and more. With a progressive and process improvement mindset, you are able to think critically and are resourceful in your ability to find solutions.

**You will**
- Monitor training certifications (First Aid) and background checks (CRC, VSC, CAR) and complete annual renewals
- Lead aspects of the recruitment process, such as monitoring Requisition forms, preparing and activating job postings, and conducting background checks for successful hires
- Manage the onboarding process, including new hire paperwork and HRIS profile creation, ensuring a positive new hire experience
- Monitor performance management, tacking completed reviews, follow up with supervisors, and ensure reviews are completed across the Association
- Support in the administration and coordination of People & Culture initiatives and programs, such as planning, tracking, reporting, and communicating
- Send out scheduled employee surveys and monitor and track completion rates
- Monitor and work with departments to process employee contract renewals
- Act as the People & Culture representative on internal event planning committees, as appropriate

**You possess**
- Post-secondary education in Human Resources Management
- Detail-oriented with experience tracking, maintaining, and reporting on information and data
- Ability to manage multiple timelines, accurately track data, and confidently communicate with stakeholders at all levels of an organization
- Strong documentation creation, formatting, and writing abilities
- Strong ability to actively listen and communicate with empathy
- Technically proficient, curious, and experienced in how technology can improve process
- Demonstrated ability to critically think, problem solve, and implement resolution
- High level of diplomacy, demonstrated ability to handle sensitive situations, and make sound decisions

**Note**
- A current and satisfactory Criminal Record Check/Vulnerable Sector Check
- Clear Child Abuse Registry Check
- Employees will be required to attend YMCA Child Protection Training

We look forward to hearing from you

The YMCA of Greater Halifax/Dartmouth is an equal-opportunity employer that values the diversity of people and communities and is committed to excellence and inclusion in our Association. We are committed to an environment that is barrier-free. If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation. Applicants are encouraged to self-identify.

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