Office Coordinator

4 weeks ago

North Vancouver, Canada Nch'Kay Full time

**Office Coordinator Job Posting**

**Mosquito Creek Marina**

**Position Status**

**Casual**

**Scope of the Position**

Reports to the Manager, Marina Administration and provides administrative and secretarial support to the Marina Operations Team.

**Duties, Responsibilities, Authority and Accountabilities**

**Provides administrative support to the Manager, Marina Administration and General Manager**
- Receives daily tasks from the Manager, Marina Administration.
- Participates in team meetings to receive instruction on a full range of administrative tasks associated with the Marina Office.
- Works to ensure the Manager, Marina Administration is informed on various work priorities and assignments.
- Provides for the smooth functioning of the Marina by establishing and maintaining office procedures, systems and priorities, as required and as requested.

**Coordinates and supports the flow of information into and out of the Marina Office**
- Initiates responses to all incoming correspondence that fall within the realm of authority.
- Provides Manager, Marina Administration and/or Marina Operations Management Team with documentation needed for non-standard reply correspondence.
- Composes and prepares letters for signature.
- Types correspondence from handwritten notes as requested.
- Completes word processing, memorandums, notices and letters as requested.
- Receives new requests for tenancy, sets up files and ensures all appropriate documentation is filed.
- Follows up on all action items that fall within realm of responsibility.
- Arranges couriers and makes deliveries when necessary.
- Organizes conference calls when requested by Management.

**Provides administrative and secretarial support to Marina Office**
- Provides clerical support, including assistance with day-to-day office inquiries and file management.
- Handles wide variety of tasks and calls simultaneously, efficiently and with professionalism.
- Assembles data on computer.
- Completes required forms and paperwork.
- Conducts research as directed.
- Performs faxing, photocopying, laminating and ordering of supplies.
- Undertakes special assignments and projects as needed.
- Establishes and manages efficient archiving systems for all hard copy and computer documents.
- Sorts resource material and maintains resource binders.
- Provides relief for absent office staff, dry storage, reception and Manager, Marina Administration when required.

**Maintains inventory of moorage and assists with the annual renewal process**
- Maintains system for monitoring and controlling inventory.
- Receives and processes moorage information daily.
- Organizes and reviews client information and ledgers.
- Inputs end of day print out from Dock Master into Excel spreadsheet.
- Ensures dry storage and moorage inventories are correct and entered into Dock Master System weekly.
- Ensures all services are properly priced.
- Assists in process for sending out renewal letters and coordinating contracts prior to renewal date.
- Meets with current and new customers to complete contract process and acts as an authorized signatory on behalf of the Mosquito Creek Marina.
- Maintains boat master files.
- Files all contracts according to proper slips.
- Compares sales to inventory counts monthly, reporting discrepancies to Manager, Marina Administration.
- Receives copies of what is delivered, inputs daily into Excel spreadsheet and follows up on discrepancies.

**Responsible for maintaining customer accounts**
- Responsible for ongoing investigations and research of customer account activities.
- Reviews regularly customer account balances, and takes necessary steps to ensure accounts are up to date.
- Responsible for month end and year end billings and reports.
- Does pre-authorized Visa, MasterCard and Amex payments at the end of the month.
- Sends out customer renewal letters.
- Renews contracts with customers, follows up with those who do not renew.

**Maintains Marine Controller System**
- Puts the boat placements into Dock Master to ensure they are in the proper slip.
- Departs the boat out of Dock Master at the end of their contract.
- Updates changes in Dock Master weekly.
- Enters all new contracts into Dock Master.
- Enters all new billing codes into Dock Master and determines rate code.
- Enters pay codes for Dock Master.
- Produces reports from Dock Master.

**Maintain account receivables**
- Ensures total debit and credits are in the Marina Accounts Receivable.
- Generates charges for dry storage containers, storage lots and monthly paying contracts for storage.
- Prints out statements, mails out invoices and statements to customer as directed by Management.

**Provides service**
- Interacts with public, providing excellent service.
- Stays calm and courteous when dealing with difficult customers/clients, quoting policy and calling for Management assistance as required.
- Answers phone in a professional, courteous manner.

**Assists with the land-based part of th

  • Office Coordinator

    3 weeks ago

    North Vancouver, Canada Capilano Students' Union Full time

    Classification: Project Employee Rate of pay: $26.43 per hour Hours of work: 70 hours per pay period Reports to: Executive Director Under the supervision and guidance of the executive director, the office coordinator provides coordination for the clerical activities of the office, and provides support to the executive director, student executives, and...

  • Office Coordinator

    2 weeks ago

    North Vancouver, Canada Capilano Students' Union Full time

    Classification: Replacement Employee Rate of pay: $28.02 per hour Hours of work: 70 hours per pay period Reports to: Executive Director Under the supervision and guidance of the executive director, the office coordinator provides coordination for the clerical activities of the office, and provides support to the executive director, student executives,...

  • Project Coordinator

    3 weeks ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Heritage Office Furnishings has an immediate opening for a full-time Project Coordinator for our Project Management Department. **Primary Responsibilities**: - Physical verification of site readiness for construction site projects - Accountable for ongoing customer communication, including scope changes - Responsible for executing Heritage’s Terms &...

  • Office/service Coordinator

    3 weeks ago

    North Vancouver, Canada Pleasurecraft Marine Services Inc Full time

    Pleasurecraft Marine Services is a marine service and repair shop located in Lions Gate Marine Center in North Vancouver. We are looking for an Office/Service Coordinator to join our team! We are a small family-owned company that has been in business on the North Shore for 20+ years. We love boating and all things that go along with it! If you are looking...

  • Project Coordinator

    5 days ago

    Vancouver, British Columbia, Canada Heritage Office Furnishings Full time

    Heritage Office Furnishings has an immediate opening for a full-time Project Coordinator for our Project Management Department.Primary Responsibilities: Physical verification of site readiness for construction site projects Accountable for ongoing customer communication, including scope changes Responsible for executing Heritage's Terms & Conditions,...

  • Service Coordinator

    3 weeks ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks while still meeting deadlines? Do you consider yourself well organized within a fast-paced environment? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for a Service Coordinator to support the growth and operation of our organization. This is a full-time position working...

  • Sales and Studio Coordinator

    2 months ago

    Vancouver, Canada Aura Office Environments Full time

    **About Us** Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Community Police Office Coordinator

    2 weeks ago

    North Vancouver, Canada City of North Vancouver Full time

    Position Information **Title** - Community Police Office Coordinator**Job Status** - Regular Full Time**Position Overview** - The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Resilient City, a Vibrant...

  • Administrative Coordinator

    5 days ago

    Vancouver, British Columbia, Canada Office Suites Services Inc. Full time

    Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan...

  • Community Police Office Coordinator

    3 weeks ago

    North Vancouver, Canada City of North Vancouver Full time

    **City of North Vancouver** **Community Police Office Coordinator**: **Regular Full-Time** The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Liveable City, a Vibrant City, a Connected City and a...

  • Community Police Office Coordinator

    3 weeks ago

    North Vancouver, Canada City of North Vancouver Full time

    Position Information **Title** - Community Police Office Coordinator**Job Status** - Regular Full Time**Position Overview** - The City of North Vancouver is the urban core of the beautiful North Shore and has a long-term vision to be “The Healthiest Small City in the World”, with five key priorities to be a City for People, a Liveable City, a Vibrant...

  • Office Manager

    2 weeks ago

    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...

  • Sales Support and Studio Coordinator

    2 weeks ago

    Vancouver, Canada Aura Office Environments Full time

    Sales support and studio coordinator HYBRID VANCOUVER, BC, CANADA. CONTRACT. FEBRUARY 23, 2024 Description **About Us** - Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental...

  • Office Coordinator

    2 months ago

    North York, Canada Greater Toronto ECA Full time

    **Job Posting - Office Coordinator** A not-for-profit trade association in North York is looking for a full-time Office Coordinator to provide administrative support to Managers and other staff. **Duties**: - Update and maintain membership and committee databases - Track, verify and maintain specific large databases for cost control - Assist in...

  • Office Coordinator

    2 months ago

    Vancouver, Canada Conwest Contracting Ltd. Full time

    Position Title: Office Coordinator Reporting Relationship: Controller The Office Coordinator works closely with all staff members, with a server mentality and a focus on providing administrative assistance to all departments as part of a collaborative team-based culture. Our Team is a flat, fast, and entrepreneurial and you thrive in this supportive,...

  • Office Coordinator

    3 weeks ago

    Vancouver, Canada Salal Sexual Violence Support Centre Full time

    Position Title**:Office Coordinator** **Reports to**: Manager of Operations **Application Closing Date**: June 13th, 2023 **Program/ Department**: Operations **Position Start Date**: ASAP **Full Time**: 35hrs/week, 4 days/week **Pay rate**: $29.20/hr This is a U6 Step 1 rate as per the salary scale as stated in the Collective Agreement between Salal...

  • Project Coordinator, Construction

    2 months ago

    Vancouver, Canada Aura Office Environments Full time

    **About Us** Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Project Coordinator, Construction

    2 weeks ago

    Vancouver, Canada Aura Office Environments Full time

    **About Us** Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Supply Chain Coordinator

    7 days ago

    Vancouver, Canada Earls Head Office Full time

    Are you a resourceful problem solver who loves a good challenge and thinking outside the box? Do you like orchestrating projects and managing timelines? If you do, we are looking for you! Earls Kitchen + Bar is hiring a Supply Chain Coordinator to join our Procurement + Supply Chain Department. In this role, you will be responsible for the logistics and...

  • Office Coordinator

    5 days ago

    Vancouver, British Columbia, Canada Conwest Contracting Ltd. Full time

    Position Title: Office CoordinatorReporting Relationship: ControllerThe Office Coordinator works closely with all staff members, with a server mentality and a focus on providing administrative assistance to all departments as part of a collaborative team-based culture.Our Team is a flat, fast, and entrepreneurial and you thrive in this supportive, casual...