Administrative Assistant
2 months ago
Posting Number
**Posting Number**
- SS0583- Position Information
**Division**
- VP, Students & Community Engagement**Department**
- Community & Public Affairs**Supervisor Title**
- Associate Director, Community and Public Affairs (AACPA)**Location**
- Comox Valley(CV)**Posting Type**
- Internal/External Posting**Position Status**
- Regular**If Others, please specify**
**Desired Start Date**
- 01/06/2025**Position End Date (if temporary)**
**Weekly work schedule (please indicate the start and end times for each day of work)**
- Monday to Thursday 0830-1630**%**
- 80**Pay Grade**
- K (interim): $33.46 - $35.54**Position Summary**
- The Administrative Assistant, Community and Public Affairs (AACPA) is part of the division of Students and Community Engagement, and reports to the Associate Director, Community and Public Affairs (CPA)/ North Island College Foundation (NICF) Executive Director. The AACPA will not only provide comprehensive support to both the AD, and the NICF, but will also occasionally assist the Associate Director of Marketing and Future Students with a variety of tasks.
- The position requires strong coordination, time management, and communication skills, along with sound judgment and diplomacy to support various collaborative initiatives, processes, and projects. A thorough understanding of the NIC, NICF and the division’s goals, policies, and procedures is essential, as well as proficiency in databases and the Microsoft Office suite.
- As an inclusive institution, North Island College values teamwork, collaboration, equity, and inclusion. The Administrative Assistant must demonstrate a strong commitment to these principles and have a clear understanding of the College’s Mission and Vision.
- NIC is an inclusive College and accordingly the Administrative Assistant must demonstrate a strong commitment to teamwork, collaboration, equity and inclusion, furthermore, an awareness of aware of the Mission and Vision of North Island College is required.**Position Competencies**
- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills
**Duties & Responsibilities**
**Community and Public Affairs**
- Provides a range of high-level administrative support within the CPA team and offers administrative assistance to the AD (CPA), including organizing schedules, coordinating meetings, setting agendas and taking relevant meeting minutes.
- Analyzes, researches and implements systems, procedures and efficiencies to ensure the smooth coordination of activities related to Community and Public Affairs.
- Assists with budgetary tracking and expenses related to CPA, as well as travel arrangements and claims, leave forms, timesheets, PD/CD forms, Employee Appointment Requisitions etc.
- Responsible for ensuring the accurate collection, organization and control of documents related to Community and Public Affairs, as well as ensuing the appropriate retention, access and retrieval of documents and reports of a confidential nature.
- Able to work independently and take initiative to manage a high-volume workflow, including using initiative and judgement in taking appropriate action during the absence of the AD (CPA).
- Maintains official records, often of a confidential nature, on behalf of the AD (CPA) in accordance with college policies, Freedom of Information and Protection of Privacy Act (FOIPPA), the BC Societies Act and the Canada Revenue Agency.
- Provides research on issues of importance for committees or working groups, as required. Additionally, may assist in internal and external communication efforts such as helping prepare materials for presentations and public relations as needed.
- Collaborates and co-ordinates with both internal and external stakeholders as required to support planning and a range of community engagement projects, while also supporting the drafting of high-level correspondence to both internal and external stakeholders.
- Utilizes strong organizational skills to provide calendar support for the AD (CPA) as well as meeting scheduling and coordination, preparation and distribution of agendas, minutes and other meeting material, maintenance of any related documents and files on the Shared Drive and/or SharePoint.
- Plans, co-ordinates, and implements a range of events or activities as directed by the AD, CPA.
- Maintains awareness of emerging workplace and educational technologies, complex concepts and participates in relevant professional development and knowledge sharing opportunities.
- Other duties as required and assigned by the AD, CPA.
**North Island College Foundation**
- Provides administrative support to NICF including governance, budget and agenda/minute-taking at NICF Board meetings.
- Assist in coordinating NICF Board activities including regular, in-camera and special meetings.
- Helps support the timely communication and distribution of information to the NICF Board.
- Proactively uses ref
-
Administrative Assistant
2 weeks ago
Courtenay, Canada Ecofish Research Full time**WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working Administrative Assistant to join our dynamic team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support your career...
-
Administrative Assistant
7 months ago
Courtenay, Canada Gladstone Brewing Co. Full timeWe do big things at Gladstone!! We have been a rapidly growing company from day one. We need someone who can keep up and help us stay organized. You need to be outstanding at organizing schedules and events, directing communications between colleagues, entering data, preparing documents for meetings, and the general day-to-day operations of running an...
-
Administrative Assistant
9 months ago
Courtenay, Canada Ecofish Research Full time**WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working **Administrative Assistant** to join our growing team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support your...
-
Administrative Assistant
7 months ago
Courtenay, Canada Nootka Marine Adventures Full time**Our Team is Growing!** Come join our dynamic and adventurous team at Nootka Marine Adventures! We are based in beautiful Courtenay, on Vancouver Island, BC. Nootka Marine Adventures is a leading resort operator dedicated to sustainable adventure tourism on the west coast of Vancouver Island. We host guests from around the world and love to share our...
-
Administrative Assistant
2 days ago
Courtenay, Canada Fall River Logging Ltd. Full time**Fall River Logging** is hiring for a Administrative Assistant to join our team. Fall River Logging sets the standard for reliability and professionalism in harvesting and forestry road construction on Vancouver Island. As part of the Meraki Resources Family, Fall River continues to grow and expand. We’re still family oriented and employee focused, and...
-
Administrative Assistant
1 day ago
Courtenay, Canada 21 degrees mechanical Full timePart time office admin assistant position available - potential for full time. Applicants to be organized, motivated, and career driven. Ability to work in a fast-paced office environment, with a team as well as independently. Computer savvy and problem solver. Office experience is an asset. Wage will depend on experience Medical & Dental benefits after...
-
Administrative Assistant
2 weeks ago
Courtenay, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...
-
Bookkeeper/administrative Assistant
7 months ago
Courtenay, Canada Gladstone Brewing Co. Full timeWe do big things at Gladstone!! We have been a rapidly growing company from day one. We need someone who can keep up and help us stay organized. You need to be outstanding at organizing schedules and events, directing communications between colleagues, entering data, preparing documents for meetings, and the general day-to-day operations of running an...
-
Administrative Assistant
2 months ago
Courtenay, Canada 21 degrees mechanical Full timeFull-time office admin assistant position available. Applicants to be organized, motivated, and career driven. Ability to work in a fast-paced office environment, with a team as well as independently. Must be able to multitask, have advanced computer skills as well as be able to co-ordinate and create schedules for our customers and technicians. Shift is...
-
Administrative Assistant/sales
7 months ago
Courtenay, Canada Coastline Property Service Full timeOverview: **Responsibilities**: - This position will be both a remote admin assistant, as well as a sales representative for the company. - Full training is provided, however, a background in sales, or atleast ambition to sell is required - commission / bonus will be provided for closing sales - Perform clerical tasks such as data entry, filing, and...
-
Administrative Assistant
2 weeks ago
Courtenay, Canada Living Hope Church Full timePOSITION: Office Assistant (permanent, part-time) RESPONSIBLE TO: Lead Pastor PURPOSE: The Office Assistant manages the office operations of Living Hope Church and provides direct administrative support to church staff and core church ministries, thus directly contributing to the mission of the church. KEY RESPONSIBILITIES: - Maintain accurate financial...
-
Administrative Assistant
3 weeks ago
Courtenay, Canada ISLAND HONDA Full time**Island Honda is looking to add an Administrative Assistant to our team.** You will be the face and voice of the establishment. This is a great opportunity to learn and assist in several different aspects of the day-to-day operation of an automotive admin department and advance your career in the automotive/customer service industry. Duties include, but...
-
Administrative Assistant
1 day ago
Courtenay, Canada ISLAND HONDA Full time**Island Honda is looking to add an Administrative Assistant to our team.** You will be the face and voice of the establishment. This is a great opportunity to learn and assist in several different aspects of the day-to-day operation of an automotive admin department and advance your career in the automotive/customer service industry. Duties include, but...
-
Bookkeeping & Administrative Assistant
7 months ago
Courtenay, Canada Sid Williams Theatre Society Full timeAdministration - Bookkeeping & Administrative Assistant **ABOUT US** The Sid Williams Theatre is located on the unceded traditional territory of the K’ómoks First Nation - the Sahtloot, Sasitla, Ieeksun and Puntledge peoples who have been care takers of this land since time immemorial - in the region known today as the Comox Valley and downtown...
-
Reception/administrative Assistant
5 days ago
Courtenay, Canada Moore projects inc Full time**About us** We are professional, agile, collaborative, and our goal is to efficiently manage the books for a very busy construction and asbestos removal company. Our work environment includes: - Growth opportunities - Flexible working hours - Extended benefits after probation period of 3 months We are looking for a dynamic, dedicated and friendly...
-
Receptionist/administrative Assistant
5 days ago
Courtenay, Canada Swift Datoo LLP Full timeWe are a Courtenay law firm seeking a full-time receptionist/administration assistant. The duties include general reception duties such as operating a busy switchboard (3CX), greeting clients, processing client ID’s, processing incoming and outgoing mail and couriers. Other duties include managing invoice payments, maintaining and ordering offices...
-
Accounting/administrative Assistant
7 months ago
Courtenay, Canada Ecofish Research Full time**WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working Accounting/Administrative Assistant to join our dynamic team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support...
-
Bookkeeper/administrative Assistant
3 weeks ago
Courtenay, Canada Comox Fireplace & Patio Full timeLocated in Courtenay in the heart of the Comox Valley, Comox Fireplace & Patio is North Vancouver Island’s number one choice for hearth and patio retail products - a family run business since 1995. We are seeking a self-motivated bookkeeper/administrator to join our dynamic team. Job description: - Day-to-day bookkeeping including filing returns with...
-
Administrative and Accounting Assistant
2 weeks ago
Courtenay, Canada Ecofish Research Full time**WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working Administrative and Accounting Assistant to join our growing team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support...
-
Administrative and Accounting Assistant
7 months ago
Courtenay, Canada Ecofish Research Full time**WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working **Administrative and Accounting Assistant** to join our growing team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will...