Administrative Coordinator

4 weeks ago


Coquitlam, Canada Coquitlam Heritage Society Full time

Coquitlam Heritage

1116 Brunette Ave | Coquitlam BC | V3K 1G2

Administrative Coordinator

Coquitlam Heritage aims to build a team that reflects the immense diversity of residents found in Coquitlam. As such, we encourage interested, qualified applicants, especially those from IBPOC and LGBTQ communities, to submit a resume and short cover letter. Every resume will be read. We will be contacting those applicants we’d like to interview. We would love to fill this position by early July.

**Responsibilities**

The position of Administrative Coordinator includes the following responsibilities:

- Bookkeeping (Sage 50 Pro) for the organization;
- Preparing financial reports, including project
- and grant-specific reports;
- Researching grant and sponsorship opportunities, recommending appropriate opportunities to the Executive Director and writing proposals for those approved by the Executive Director;
- Working with vendors and coordinating facility management;
- Office administration and technical support;
- Supporting the programming department with tour bookings, invoicing, and collection;
- Prepare documents for the Board meetings, including minutes, agendas, and supporting reports;
- Coordinating our tourism booth and scheduling Heritage Assistants; and
- Other duties as assigned by the Executive Director.

**Skills and Characteristics Required for Success**
- Strong bookkeeping skills;
- Comfort working with numbers;
- Budgeting, reporting, and grant-writing experience;
- Organized and works well independently but fits nicely into a close team;
- Thoughtful, flexible, and creative with problem solving;
- Kind demeanor and good working with those of different personalities;
- Strong technical skills are an asset;
- Must pass a criminal record check;
- Additional language is an asset; and
- Experience in the non-profit sector an asset.

**Hours**
- 30 hours per week;
- $22 per hour;
- Three paid weeks of vacation per year;
- Inclusion into the extended medical and pension plan after passing six-month probationary period;
- Schedule set in consultation with Executive Director.

**To Apply**

**Job Types**: Full-time, Permanent

**Salary**: From $22.00 per hour

**Benefits**:

- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-06-26
Expected start date: 2023-07-03



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