Cecs-418 Administrative Support Agent, Class I
2 months ago
Nature of the work:
- The principal and customary work of the employee in this employment class consists in performing administrative functions of a relatively complex nature according to methods and procedures and clerical functions related to current activities in the incumbent’s area.**Responsibilities**:
- Supports the Administrative Technician with cohort critical path, student dossiers, etc.
- Communicate program information to the public
- Communicate with students and faculty on various topics, including scheduling, evaluations, surveys, etc.
- Provide support to faculty and students in AEC Programs
- Prepares invoicing and other matters related to Services Quebec cohorts
- Order, receive, and circulate books, materials and supplies
- Organize AEC-related receptions, events and presentations
- Prepare and distribute various documents such as orientation packages, awards/certificates and other materials and follow-up as required
- Assist with the AEC registration process for programs and cohorts
- Coordinate admissions testing and interviews (i.e. scheduling, contacting students, booking rooms, administering and invigilating exams and preparing spreadsheets of exam results)
- Organize and maintain contact information databases, mailing lists and departmental records
- Prepare various forms, requisitions and vouchers
- Perform other related tasks as assigned by supervisor
**Length of the contract**: 1 month - with possibility of extension
**Requirements**:
- Qualifications:
- To have a diploma of vocation studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or attestation of studies which is recognized as equivalent by the competent authority and have at least one (1) year of pertinent experience.
- Conditions:
- Advanced written and oral English communication skills (testing may be required)
- Intermediate oral French communication skills (testing may be required)
- Basic Microsoft Word and Intermediate Microsoft Excel skills (testing may be required)
- Excellent customer service skills
- Demonstrated ability to work in a team
**Comments**:
Please note that a cover letter addressed to Laura Smith is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.
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