Clk 12r

2 weeks ago

Victoria, Canada BC Public Service Full time

Posting Title- CLK 12R - Branch Operations Administrator- Position Classification- Clerk R12- Union- GEU- Work Options- On-Site- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $52,803.18 - $59,607.79 annually- Close Date- 11/7/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division- HSIAR, ADM Office- Job Summary**Take the next step in your administrative career**

The Ministry of Health has overall responsibility for ensuring that quality, appropriate, cost-effective, and timely health services are available to all British Columbians. The Health Sector Information, Analysis and Reporting division (HSIAR) sets the foundation for the delivery of high-quality health sector information, analytics and reporting. The Division leads key information management functions including data stewardship, governance, security, access analytics and reporting, quality assurance, performance measurement and evaluations functions.

The Branch Operations Administrator is the central contact for coordinating all branch administration, human resources, assets and facility tasks for the branch and coordinates the day to day priorities of the Executive Director and Directors.

**Job Requirements**:
**Education and Experience**:

- Secondary school graduation (Grade 12) or equivalent (GED) plus a minimum of 18 months administrative experience in a professional environment. Preference may be given to applicants with post secondary courses or training courses in office administration.
- Experience managing executive calendars, scheduling meetings and booking travel arrangements
- Experience managing deadlines and prioritizing multiple concurrent tasks.
- Experience working effectively and professionally with mínimal supervision and maintaining confidentiality and discretion.
- Experience in records management using electronic systems and physical file management, including preparing, managing, assigning and retrieving documents.

**Preference may be given to applicants with**:

- Experience providing confidential administrative services to senior level BC Government executives.
- Experience managing an electronic calendar (booking meetings and appointments) for executive/ management.
- Experience with ARCS/ORCS.
- Experience with eApprovals/CLIFF.
- Experience with project management administration

**Proviso**:

- Willing and able to lift or move heavy objects (monitors) and/or record boxes (ranges from 25 to 50 lbs).

**About this Position**:
This position has full time on-site requirements.

An eligibility list may be established to fill future temporary and permanent vacancies.

Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

**How to Apply**:
**Cover Letter: YES**:
**Resume: YES** - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

**Questionnaire: YES** - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

**Additional Information**:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services

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