Administrative Assistant, Reception

4 weeks ago


Saskatoon, Canada Orano Full time

Regular/Permanent
- Canada / Saskatchewan
- Full-time Regular (REG)

**Welcome to Orano**:

- Helping to meet current and future challenges to preserve our world and build the world of tomorrow while taking care of everyone's health is stimulating for you. For us too. By joining the Orano Group, a leading international player in the nuclear industry, you are in the right place.
- Every day we work to produce efficient low-carbon energy, to fight global warming, to find solutions that save natural resources, and to contribute to progress in health.
- Our strengths? Across the entire fuel cycle, we have extensive expertise in cutting-edge technologies, safe, high value-added products and services, and a strong capacity for innovation. All of these factors reflect the strong skills of our 16,500 employees, whom we are constantly striving to develop. With their different backgrounds and experience, they are proof of our openness to all talents. They share the same ambition: to give nuclear energy its full value.

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**Job description**:
Responsibilities include:

- Creating a professional and friendly first point of contact for our many visitors and employees at the Saskatoon Office
- Answering, screening and directing telephone calls, taking and relaying messages, providing information and dealing with queries of callers and visitors while maintaining security awareness
- Processing incoming and outgoing mail and couriers daily and ensuring adequate mailing supplies (i.e., mailing/courier supply orders, monitoring/ordering postage machine supplies and funds)
- Scheduling service from Access as needed for confidential shredding and document retrieval
- Scanning invoices and statements received through Canada Post for Finance Department
- Creating purchase requisitions and posting payments of HR’s payment requisitions as required
- Providing general administrative and clerical support, including the preparation of correspondence and documents
- Maintaining Saskatoon office phone lists on a monthly basis on SharePoint
- Administering the office security program including activating and overseeing key fob assignment for employees and contractors and programming Statutory Holiday closures for Orano office space
- Completing travel arrangements and being the point of contact for the AMEX travel for mine site employees and Human Resources employees
- Ordering and shipping sympathy and baby gifts for employees
- Supporting orientation initiatives by organizing the employee orientation prior to their arrival; distributing parking passes for Site-based employees, photographing employees and administering SharePoint OCI Team contact and photo directory
- Providing parking passes to employees and contractors, tracking their use and return on SharePoint, and communicating with the Saskatoon Airport Authority about their issue/return
- Providing training assistance through training entry in S2Web, training logistics and training reporting
- Scheduling appointments and coordinating meetings and any associated catering as required
- Providing coverage and support to other Administrative Assistants as requested
- Leading special projects to support HR and Corporate initiatives such as the Long Service Awards
- Compliance with all Orano health, safety and environmental policies, practices and procedures

Work Location & Schedule:

- Saskatoon Corporate Office

**Ideal qualifications**:
Skills and Qualifications for the position include:

- Administrative certificate or diploma from a recognized business school, plus 1 to 3 years’ experience in an office setting
- Strong computer literacy with an extensive working knowledge of Microsoft Excel, Word, PowerPoint and Outlook
- Strong oral and written communication skills
- Willingness to embrace continuous learning and takes initiative
- Excellent organization and time management skills to coordinate efforts and meet multiple competing deadlines
- Ability to multi-task and work with multiple interruptions
- Punctual and reliable
- Cooperative and collaborative with the ability to work with a multi-disciplinary team
- _
- Drug and alcohol substance testing is a requirement for all safety sensitive positions at Orano Canada._



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