Clinic Coordinator/administrative Assistant

1 month ago


Nanaimo, Canada Specsavers Full time

Specsavers is looking for someone to fill our hybrid position of Clinic Coordinator / Organizational Admin to join our team

We pride ourselves in amazing customer service but also in creating an amazing work space and culture for our team members. There’s a reason we’ve won multiple awards for being the best place to work globally and for our commitment to training - as a business, we’re dedicated to nurturing talented people and letting them thrive. You and your colleagues will always be encouraged to boost your knowledge and learn new skills throughout your time at Specsavers. We offer a number of training courses specializing in a variety of areas, from optics and customer service to leadership and more.

EDUCATION

High school diploma or equivalent experience

EXPERIENCE

Retail, admin, reception, customer service experience, optical experience - an asset but not required.

WORKING CONDITIONS

On feet working in a fast past environment

Multitasking

Bending and moving to clean and organize in down time

Uniform provided

SOME DUTIES INCLUDE

Confirming appointments with patients

Checking in patients for their appointments

Pointing our patients in the right direction the best person suited to help them

Spreading the word about our no charge eye exams and our amazing prices

Billing patient benefits

Moving around schedule when needed and always ensuring most efficient scheduling
Triaging and booking in patients for exams
Audit closes and benefits submissions
Keeping systems organized and refreshed
Unpacking orders and marking them received and ready for patient pick up.
Marking orders as dispensed
Contact lens trials follow up with patient and receiving contact lenses
Printing and updating forms, managing stock levels of product and re order
Connecting and planning with community outreach
Cleaning, merchandising, organizing

We look for kind, energetic and customer service focused people to help our customers choose their eyewear; making it an exceptional and memorable experience for them. We want people who will treat their patients as if they would their own family members

Our job at Specsavers is so much more than just your average retail job and although we are in a mall, this definitely isn’t your typical retail job It’s a dynamic mix between retail and healthcare and individuals with a real passion for making a difference in peoples lives really thrive in this role.

COMPENSATION
- Flexible on hours, with full comprehensive benefits and a health spending account immediately paid for by Specsavers.
- Free subscription to the Headspace App for relaxation and meditation
- Free subscription to the app Maple that has real Doctors who can write prescriptions and give real time advice anytime.
- Free subscription to the app LifeWorks to help with mental health and wellness.
- 2 free pairs a year (sunglasses or clear)
- Free eye exam every year
- Paid birthday and paid Volunteer day every year
- 6 sick days and 3 weeks vacation day
- A great discount on glasses for you and family and friends
- Contests and incentives to win gift cards, glasses and fun stuff

**Job Types**: Full-time, Part-time

Pay: $19.00-$21.00 per hour

Expected hours: No more than 40 per week

**Benefits**:

- Dental care
- On-site parking
- Paid time off
- Store discount
- Vision care

Flexible language requirement:

- English not required

Application question(s):

- What is your availability for shifts, how many hours would you like, how long do you want to work here?

**Education**:

- Secondary School (required)

**Language**:

- English (required)

Work Location: In person



  • Nanaimo, British Columbia, Canada Nanaimo Denture Clinic Inc. Full time

    Nanaimo Denture Clinic Inc. is seeking an experienced Administrative Assistant to join our team.Job SummaryWe are looking for a highly organized and efficient individual to provide administrative support to our dental clinic. As an Administrative Assistant, you will be responsible for coordinating patient appointments, maintaining accurate records, and...


  • Nanaimo, British Columbia, Canada Nanaimo Denture Clinic Inc. Full time

    Job Description for Administrative AssistantWe are seeking a highly organized and detail-oriented individual to join our team at Nanaimo Denture Clinic Inc. as an administrative assistant.As an administrative assistant, you will be responsible for coordinating the flow of information, interviewing patients to obtain case histories, and maintaining...

  • Clinical Coordinator

    7 months ago


    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Manager, the...


  • Nanaimo, Canada Allius Services Inc. Full time

    **Part-time Counselling Clinic Administration** **Proposed Part-time Hours**: Mondays, Wednesdays, Fridays, 9:30am-4:00pm *hours may vary. $22/hr **Who we are**: We are a diverse practice that focuses on children, teens, and families. We are a friendly team who offer individual counselling, couples counselling, play therapy, parenting support, coparenting...


  • Nanaimo, Canada BD Mitchell Prosthetic & Orthotic Services Ltd Full time

    **Administrative Assistant** **BD Mitchell Prosthetic & Orthotic Services Ltd** is looking to fill a position for a full-time Reception/Administrative Assistant immediately. This position is in a busy medical office. If you are willing to learn and enjoy multi-tasking, this position is for you. **Responsibilities**: - Greet clients - Complete client...


  • Nanaimo, Canada PHSA Full time

    **Supervisor, Clinic Administration** - **Minimum and Medium Security Units** BC Mental Health & Substance Use Services Nanaimo, BC **What you’ll do** - Coordinate the clerical workflow by methods such as establishing work schedules and priorities, coordinating work assignments, and providing work guidance and ongoing support to staff; participate in...


  • Nanaimo, British Columbia, Canada Nanaimo Denture Clinic Inc. Full time

    Job Title: Dental Office CoordinatorWe are seeking a highly organized and detail-oriented Dental Office Coordinator to join our team at Nanaimo Denture Clinic Inc.About the Role:The successful candidate will be responsible for coordinating the day-to-day operations of our dental office, ensuring that patients receive excellent service and care. This is an...


  • Nanaimo, Canada Health Care Clinic Nanaimo Full time

    We are a busy private medical clinic with a vibrant team that needs a Team Manager. This position is 40 hours per week. We are seeking an energetic, experienced and multi-tasking Front Desk Manager able to work cohesively in a team environment. Applicant must be extremely organized and very proficient with a high level of multi-tasking as this is a busy...


  • Nanaimo, Canada Lakeside Dental Clinic Full time

    **Job Title**: Certified Dental Assistant **Organization**: Lakeside Dental Clinic **Location**: Nanaimo, B.C. **Role Type**: Full-Time **Wage**:Hourly based on previous experience Lakeside Dental Clinic is committed to making a difference. Together, we are enhancing patient dental care to positively impact the lives of people every day. Lakeside Dental...


  • Nanaimo, Canada Health Care Clinic Nanaimo Full time

    We are a busy private medical clinic with a vibrant team that needs a Team Manager. This position is 40 hours per week. We are seeking an energetic, experienced and multi-tasking Front Desk Manager able to work cohesively in a team environment. Applicant must be extremely organized and very proficient with a high level of multi-tasking as this is a busy...

  • Patient Assistant

    5 months ago


    Nanaimo, Canada Wellington Medical Clinic Full time

    At Wellington Medical Clinic, we are very passionate about delivering very high-quality patient care. We value team work, respect, accountability and work excellency. We are a busy Family Practice Office that fosters a positive and supportive environment. *Position Summary: - Coordinate patient care through the clinic -checking in, prepping, escorting to...


  • Nanaimo, Canada Medical Arts Health Research Group Full time

    Overview **Responsibilities**: - Manage and coordinate the studies from initiation to completion - Oversee recruitment, screening, and enrollment of eligible study participants. - Schedule study visits, procedures, and tests in accordance with the study protocol. - Conduct pre-screening questionnaires by phone. - Conduct patient visits, including vital...


  • Nanaimo, Canada Nanaimo Denture Clinic Inc. Full time

    Education: Other trades certificate or diploma - Experience: 1 year to less than 2 years **Work setting**: - Clinic **Tasks**: - Coordinate the flow of information - Interview patients to obtain case histories - Open and distribute regular and electronic incoming mail and other material - Schedule and confirm appointments - Complete insurance and other...


  • Nanaimo, Canada Nanaimo Denture Clinic Inc. Full time

    Education: - Expérience: - **Education**: - Other trades certificate or diploma - ** Work setting**: - Clinic - ** Tasks**: - Coordinate the flow of information - Interview patients to obtain case histories - Open and distribute regular and electronic incoming mail and other material - Schedule and confirm appointments - Complete insurance and other...


  • Nanaimo, Canada Nanaimo Denture Clinic Inc. Full time

    Education: - Expérience: **Education**: - Other trades certificate or diploma **Work setting**: - Clinic **Tasks**: - Coordinate the flow of information - Interview patients to obtain case histories - Open and distribute regular and electronic incoming mail and other material - Schedule and confirm appointments - Complete insurance and other claim...

  • Patient Assistant

    2 months ago


    Nanaimo, Canada Wellington Medical Clinic Full time

    Could become a permanent position. At Wellington Medical Clinic, we are very passionate about delivering very high-quality patient care. We value team work, respect, accountability and work excellency. We are a busy Family Practice Office that fosters a positive and supportive environment. *Position Summary: - Coordinate patient care through the clinic...


  • Nanaimo, Canada Gracemed Clinic Full time

    **About us** **Gracemed Clinic **is a busy family practice and we are looking for a Medical Office Assistant to join our team. We currently have an opening for a full time Medical Office Assistant (MOA). We are looking for a committed, empathic, friendly and motivated person to join our team at Gracemed Clinic. A caring attitude is essential. We are a busy...


  • Nanaimo, Canada Gracemed Clinic Full time

    **About us** **Gracemed Clinic **is a busy family practice and we are looking for a Medical Office Assistant to join our team. We currently have an opening for a full time Medical Office Assistant (MOA). We are looking for a committed, empathic, friendly and motivated person to join our team at Gracemed Clinic. A caring attitude is essential. We are a busy...


  • Nanaimo, British Columbia, Canada dentalcorp Full time

    About Us:Dentalcorp is a leading provider of dental services, and our Brooks Landing Dental Clinic is committed to delivering exceptional patient care. Our team of experienced professionals is dedicated to staying at the forefront of dental technology and providing quality services to our patients.Schedule:Monday to Friday, 8:00 am to 4:30 pmBenefits of...


  • Nanaimo, British Columbia, Canada dentalcorp Full time

    About Us:At Brooks Landing Dental Clinic, we pride ourselves on providing quality dental care and exceptional patient service. Our commitment to continuous learning and innovative technology has earned us a 5-star rating on Google reviews.Schedule:Monday to Friday, 8:00 am to 4:30 pmBenefits of Working with Us:Competitive compensationTotal rewards package...