Supervisor, Clinic Administration, Forensic

5 months ago


Nanaimo, Canada PHSA Full time

**Supervisor, Clinic Administration** - **Minimum and Medium Security Units**
BC Mental Health & Substance Use Services

Nanaimo, BC

**What you’ll do**
- Coordinate the clerical workflow by methods such as establishing work schedules and priorities, coordinating work assignments, and providing work guidance and ongoing support to staff; participate in interdepartmental meetings, and liaise with other disciplines, community clinics, and FPH to ensure consistency of work procedures; maintain administrative procedure manuals and assist with drafting new procedures and/or updating existing procedures for review and approval, and inform clerical staff of new information and changes in procedures.
- Supervise clinic clerical support staff by methods such as determining orientation and training requirements; discuss progress and facilitate the establishment of individual and team goals, monitor performance to ensure program standards are met; and clarify requirements, provide input into performance evaluations to promote quality work performance, facilitate resolutions to problems, and refer unresolved issues to the Regional Clinic Manager.
- Perform duties related to the accounts payable function by methods such as receiving reports and related documents, matching invoices (manually and electronically) to purchase orders, verifying the accuracy of invoices, and checking that all invoices and expense claims have been approved according to signing authority guidelines, follow up with respective departments and/or vendors to obtain missing documentation/information, and forward approved and coded invoices to Accounts Payable for payment on a timely basis. Reconcile designated accounts by matching up payments received, and invoices issued, trace the reasons for differences, and liaise with Finance concerning issues and questions.
- Perform secretarial and administrative duties for the Regional Clinic Manager by methods such as screening incoming materials, determining urgency of requests, and prioritizing items for their attention; inform Manager of emerging clerical/administrative issues and unusual circumstances, and participate in developing the plan of action; assist Manager with creating, maintaining, and managing contracts; and process incoming and outgoing correspondence, and type a variety of technical and non-technical material.

**What you bring**

**Qualifications**
- Grade 12, graduation from an approved course in medical transcription, and four (4) years recent, related experience including one (1) year in a supervisory capacity, or an equivalent combination of education, training, and experience.

**Skills and Knowledge**
- Ability to keyboard at 60 wpm.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to supervise.
- Ability to organize work.
- Ability to operate related equipment.
- Awareness of and commitment to learning and understanding the Truth & Reconciliation Commission’s 94 Calls to Action (2015), In Plain Sight Report (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), and other related reports.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular Full-Time (1.00 FTE)

**Wage**:$30.23 per hour

**Location**:190 Wallace St, Nanaimo, BC V9R 5B1

**Applications wi



  • Nanaimo, British Columbia, Canada Nanaimo Denture Clinic Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Nanaimo Denture Clinic Inc. The successful candidate will provide administrative support to our dental clinic, ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate the flow of information and maintain accurate recordsInterview...


  • Nanaimo, British Columbia, Canada Nanaimo Denture Clinic Inc. Full time

    Nanaimo Denture Clinic Inc. is seeking an experienced Administrative Assistant to join our team.Job SummaryWe are looking for a highly organized and efficient individual to provide administrative support to our dental clinic. As an Administrative Assistant, you will be responsible for coordinating patient appointments, maintaining accurate records, and...


  • Nanaimo, British Columbia, Canada PHSA Full time

    Job Summary We are seeking a highly skilled and experienced Mental Health and Addictions Supervisor to join our team at PHSA. As a key member of our leadership team, you will be responsible for providing clinical direction, supervision, and guidance to our mental health and addictions staff. You will also be responsible for coordinating daily patient care...


  • Nanaimo, British Columbia, Canada PHSA Full time

    About PHSA and BCMHSUSThe Provincial Health Services Authority (PHSA) plans, manages, and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective healthcare for people throughout the province.Career Opportunity: Crisis Resolution CoordinatorWe are seeking a Crisis Resolution Coordinator to support our...


  • Nanaimo, British Columbia, Canada PHSA Full time

    Program Coordinator FSP Provincial ProgramsBC Mental Health and Substance Use ServicesNanaimo, BCThis position supports the Forensic Sexual Offence Program within the Forensic Regional Clinics.Key ResponsibilitiesReceive, screen, and review pre-sentence referrals, court-ordered assessment referrals, and Forensic Sex Offender Program referrals to ensure...


  • Nanaimo, British Columbia, Canada Nanaimo Denture Clinic Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Nanaimo Denture Clinic Inc.Job Summary:The successful candidate will provide administrative support to our dental clinic, ensuring the smooth operation of our office and providing exceptional customer service to our...


  • Nanaimo, British Columbia, Canada PHSA Full time

    Job Overview We are seeking a highly skilled and experienced Senior Mental Health and Addictions Program Supervisor to join our team at the Nanaimo Correctional Centre. In this critical role, you will provide leadership and direction to the mental health and addictions team, ensuring the delivery of high-quality patient care services.About Us The Provincial...


  • Nanaimo, Canada Health Care Clinic Nanaimo Full time

    We are a busy private medical clinic with a vibrant team that needs a Team Manager. This position is 40 hours per week. We are seeking an energetic, experienced and multi-tasking Front Desk Manager able to work cohesively in a team environment. Applicant must be extremely organized and very proficient with a high level of multi-tasking as this is a busy...


  • Nanaimo, Canada Allius Services Inc. Full time

    **Part-time Counselling Clinic Administration** **Proposed Part-time Hours**: Mondays, Wednesdays, Fridays, 9:30am-4:00pm *hours may vary. $22/hr **Who we are**: We are a diverse practice that focuses on children, teens, and families. We are a friendly team who offer individual counselling, couples counselling, play therapy, parenting support, coparenting...


  • Nanaimo, Canada Health Care Clinic Nanaimo Full time

    We are a busy private medical clinic with a vibrant team that needs a Team Manager. This position is 40 hours per week. We are seeking an energetic, experienced and multi-tasking Front Desk Manager able to work cohesively in a team environment. Applicant must be extremely organized and very proficient with a high level of multi-tasking as this is a busy...


  • Nanaimo, British Columbia, Canada PHSA Full time

    Mental Health and Addictions Supervisor Job DescriptionAbout the RoleWe are seeking a highly skilled and experienced Mental Health and Addictions Supervisor to join our team at PHSA. As a key member of our team, you will be responsible for providing leadership and supervision to our mental health and addictions staff, ensuring the delivery of high-quality...


  • Nanaimo, British Columbia, Canada PHSA Full time

    About the RoleThis is a challenging and rewarding opportunity to lead a team of mental health and addictions professionals in a correctional setting. As a Mental Health and Addictions Supervisor, you will be responsible for coordinating daily patient care activities, providing leadership and guidance to the team, and promoting quality of care.Key...


  • Nanaimo, British Columbia, Canada PHSA Full time

    Program Coordinator Role OverviewBC Mental Health and Substance Use Services is seeking a highly skilled Program Coordinator to support the Forensic Sexual Offence Program within the Forensic Regional Clinics.Key ResponsibilitiesScreen and process referrals, ensuring completeness and compliance with established protocols and Blackwell MOU.Coordinate workflow...

  • Rascals Supervisor

    5 months ago


    Nanaimo, Canada Edgewood Health Network Inc Full time

    Be part of the work that’s changing lives. This position is responsible for service and sales in the Rascals Coffee and Gift shop, including staffing, scheduling, training, purchasing and inventories of merchandise and supplies. The supervisor will help insure that Edgewood operates in a manner that is consistent with the goals and objectives of the...


  • Nanaimo, British Columbia, Canada PHSA Full time

    Program Coordinator, FSP Provincial Programs, Minimum and Medium Security UnitsBC Mental Health and Substance Use ServicesNanaimo, BCThis position supports the Forensic Sexual Offence Program within the Forensic Regional Clinics.Key ResponsibilitiesReceive and screen pre-sentence referrals, court-ordered assessment referrals, and Forensic Sex Offender...


  • Nanaimo, British Columbia, Canada Nanaimo Denture Clinic Inc. Full time

    Job Description for Administrative AssistantWe are seeking a highly organized and detail-oriented individual to join our team at Nanaimo Denture Clinic Inc. as an administrative assistant.As an administrative assistant, you will be responsible for coordinating the flow of information, interviewing patients to obtain case histories, and maintaining...


  • Nanaimo, British Columbia, Canada PHSA Full time

    About This OpportunityWe are seeking a highly skilled Senior Mental Health and Addiction Clinical Supervisor to join our team at the Provincial Health Services Authority (PHSA) in British Columbia.


  • Nanaimo, Canada BC Mental Health and Substance Use Services Full time

    Clerical Support, Regional Programs, FPS - Minimum and Medium Security Units, Forensic Psychiatric Services, Nanaimo BC As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021. Job Summary Under the supervision of the Supervisor, Clinic Administration, the position provides...


  • Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...


  • Nanaimo, Canada Ears To You Full time

    **We are looking for an organized and professional Clinical Administrative Manager for our mobile hearing clinic. Ears to You is a mobile hearing clinic company on Vancouver Island, Lower Mainland, Alberta and Ontario which offers exclusively to-your-door mobile hearing services. Ears to You was started by a very experienced hearing health specialist team to...