Supervisor, Clinic Administration, Forensic

6 months ago


Nanaimo, Canada PHSA Full time

**Supervisor, Clinic Administration** - **Minimum and Medium Security Units**
BC Mental Health & Substance Use Services

Nanaimo, BC

**What you’ll do**
- Coordinate the clerical workflow by methods such as establishing work schedules and priorities, coordinating work assignments, and providing work guidance and ongoing support to staff; participate in interdepartmental meetings, and liaise with other disciplines, community clinics, and FPH to ensure consistency of work procedures; maintain administrative procedure manuals and assist with drafting new procedures and/or updating existing procedures for review and approval, and inform clerical staff of new information and changes in procedures.
- Supervise clinic clerical support staff by methods such as determining orientation and training requirements; discuss progress and facilitate the establishment of individual and team goals, monitor performance to ensure program standards are met; and clarify requirements, provide input into performance evaluations to promote quality work performance, facilitate resolutions to problems, and refer unresolved issues to the Regional Clinic Manager.
- Perform duties related to the accounts payable function by methods such as receiving reports and related documents, matching invoices (manually and electronically) to purchase orders, verifying the accuracy of invoices, and checking that all invoices and expense claims have been approved according to signing authority guidelines, follow up with respective departments and/or vendors to obtain missing documentation/information, and forward approved and coded invoices to Accounts Payable for payment on a timely basis. Reconcile designated accounts by matching up payments received, and invoices issued, trace the reasons for differences, and liaise with Finance concerning issues and questions.
- Perform secretarial and administrative duties for the Regional Clinic Manager by methods such as screening incoming materials, determining urgency of requests, and prioritizing items for their attention; inform Manager of emerging clerical/administrative issues and unusual circumstances, and participate in developing the plan of action; assist Manager with creating, maintaining, and managing contracts; and process incoming and outgoing correspondence, and type a variety of technical and non-technical material.

**What you bring**

**Qualifications**
- Grade 12, graduation from an approved course in medical transcription, and four (4) years recent, related experience including one (1) year in a supervisory capacity, or an equivalent combination of education, training, and experience.

**Skills and Knowledge**
- Ability to keyboard at 60 wpm.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to supervise.
- Ability to organize work.
- Ability to operate related equipment.
- Awareness of and commitment to learning and understanding the Truth & Reconciliation Commission’s 94 Calls to Action (2015), In Plain Sight Report (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), and other related reports.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular Full-Time (1.00 FTE)

**Wage**:$30.23 per hour

**Location**:190 Wallace St, Nanaimo, BC V9R 5B1

**Applications wi



  • Nanaimo, Canada PHSA Full time

    **Psychologist Assistant, Minimum and Medium Security Units** BC Mental Health and Substance Use Services Nanaimo, BC **What is Forensics?** Forensic Psychiatric Regional Clinics and Programs are for people with a mental health and/or substance use disorder who have come into contact with the law. The courts may refer them to one of our regional clinics...


  • Nanaimo, Canada PHSA Full time $37 - $46

    What is Forensics?Forensic Psychiatric Regional Clinics and Programs are for people with a mental health and/or substance use disorder who have come into contact with the law. The courts may refer them to one of our regional clinics for assessment and treatment. We believe that people, when properly supported, have the ability to manage most aspects of their...


  • Nanaimo, Canada Health Care Clinic Nanaimo Full time

    We are a busy private medical clinic with a vibrant team that needs a Team Manager. This position is 40 hours per week. We are seeking an energetic, experienced and multi-tasking Front Desk Manager able to work cohesively in a team environment. Applicant must be extremely organized and very proficient with a high level of multi-tasking as this is a busy...


  • Nanaimo, Canada Allius Services Inc. Full time

    **Part-time Counselling Clinic Administration** **Proposed Part-time Hours**: Mondays, Wednesdays, Fridays, 9:30am-4:00pm *hours may vary. $22/hr **Who we are**: We are a diverse practice that focuses on children, teens, and families. We are a friendly team who offer individual counselling, couples counselling, play therapy, parenting support, coparenting...


  • Nanaimo, Canada Health Care Clinic Nanaimo Full time

    We are a busy private medical clinic with a vibrant team that needs a Team Manager. This position is 40 hours per week. We are seeking an energetic, experienced and multi-tasking Front Desk Manager able to work cohesively in a team environment. Applicant must be extremely organized and very proficient with a high level of multi-tasking as this is a busy...

  • Rascals Supervisor

    6 months ago


    Nanaimo, Canada Edgewood Health Network Inc Full time

    Be part of the work that’s changing lives. This position is responsible for service and sales in the Rascals Coffee and Gift shop, including staffing, scheduling, training, purchasing and inventories of merchandise and supplies. The supervisor will help insure that Edgewood operates in a manner that is consistent with the goals and objectives of the...


  • Nanaimo, Canada BC Mental Health and Substance Use Services Full time

    Clerical Support, Regional Programs, FPS - Minimum and Medium Security Units, Forensic Psychiatric Services, Nanaimo BC As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021. Job Summary Under the supervision of the Supervisor, Clinic Administration, the position provides...


  • Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...


  • Nanaimo, Canada Ears To You Full time

    **We are looking for an organized and professional Clinical Administrative Manager for our mobile hearing clinic. Ears to You is a mobile hearing clinic company on Vancouver Island, Lower Mainland, Alberta and Ontario which offers exclusively to-your-door mobile hearing services. Ears to You was started by a very experienced hearing health specialist team to...


  • Nanaimo, Canada PHSA Full time

    Program Coordinator, FSP Provincial Programs, Minimum and Medium Security Units BC Mental Health and Substance Use Services Nanaimo, BC This position is supporting the Forensic Sexual Offence Program within the Forensic Regional Clinics What you’ll do Receive and screen pre-sentence referrals, court ordered assessment referrals, and Forensic...


  • Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an experienced Administrative Supervisor to oversee the daily operations of our office in Nanaimo, Canada. In this role, you will be responsible for managing office operations, supervising administrative staff, and developing office policies and procedures.Key Responsibilities:Manage office scheduling, correspondence, and file...


  • Nanaimo, Canada BC Mental Health and Substance Use Services Full time

    Outreach Worker BC Mental Health & Substance Use Services Nanaimo, BC What you bring Monitor, screen and interview clients to obtain information regarding their health condition and environment including safety screening, Opioid Use Disorder screening, safe supply screening, functional ability, living arrangement, and family support. Report significant and...


  • Nanaimo, Canada PHSA Full time

    **Outreach Worker** BC Mental Health & Substance Use Services Nanaimo, BC **What you bring** - Monitor, screen and interview clients to obtain information regarding their health condition and environment including safety screening, Opioid Use Disorder screening, safe supply screening, functional ability, living arrangement, and family support. Report...

  • Clinical Coordinator

    8 months ago


    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Manager, the...

  • Dental Receptionist

    5 days ago


    Nanaimo, Canada Brickyard Dental Clinic Full time

    Our well-established dental clinic in North Nanaimo is seeking to hire an experienced Dental Administrator and a CDA to join our team. We have a friendly team, a warm office environment and a history of providing excellent care to our patients for over two decades. We now have our brand new sister clinic opened at Pacific One Dental. Join our dedicated...

  • Dental Receptionist

    2 months ago


    Nanaimo, Canada Brickyard Dental Clinic Full time

    **Job description** Our well-established dental clinic in North Nanaimo is seeking to hire an experienced Dental Administrator and a CDA to join our team. We have a friendly team, a warm office environment and a history of providing excellent care to our patients for over two decades. We now have our brand new sister clinic opened at Pacific One...


  • Nanaimo, British Columbia, Canada Bayshore HealthCare Full time

    Company Overview:">Bayshore HealthCare is a leading provider of home and community care services. We are committed to delivering high-quality, patient-centered care that improves the health and well-being of our clients.">Salary:">The estimated salary for this position is $42 per hour, based on experience.">Job Description:">We are seeking an experienced...

  • Dental Receptionist

    6 months ago


    Nanaimo, Canada 123Dentist Full time

    The team at **Northridge Dental Clinic** located in **Nanaimo, BC **are looking for a passionate, hard-working **Dental Receptionist **on a **part-time basis.** The ideal Dental Receptionist for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs...


  • Nanaimo, Canada PHSA Full time

    Psychologist Assistant, Minimum and Medium Security Units BC Mental Health and Substance Use Services Nanaimo, BC What you’ll do Administer and score self-report inventories MMPI-2, MCMI-IV), neuropsychological screening batteries WAIS-IV, WMS-IV), and tests CVLT-II, WCST) by using standardized administration procedures, objective scoring...


  • Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Laboratory Unit...