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Registry Office Administrative Services Specialist

1 month ago

Charlottetown, Canada Government of Prince Edward Island Full time

**Registry Office Administrative Services Specialist**

**Department**: Department of Finance

**Location**:Charlottetown

**Position**:Full-Time (Commencing Immediately)

**Employment Type**: Classified (Permanent) - UPSE

**Hourly Salary Range**: $26.68 - $ 30.31

**Annual Salary Range**: $52,026 - $59,105

**Pay Level**:11

**Bi-Weekly Hours**:75. hours bi-weekly

**Posting ID**:165644-1124FPI

**Closing Date**: Tuesday, December 17, 2024 5:00 p.m.

**Open to**: Public

The is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

**What we offer**:

- Flexible working hours
- Health and dental benefits
- Pension Plan
- Up to $2,500 annual training funds
- 3 weeks paid vacation annually

This position will provide assistance to the Land Information Technicians, Registrar/Assistant Registrar of Deeds, and Geomatics Technician as and where the need arises. This includes data entry into various systems, scanning documents for registration, and serving the public.

**Duties will include but are not limited to**:

- Information is received via pifs from documents registered in the Registry Office and interpreted by Land Information Technicians including, Ownership changes, Split and Sales, Changes in CHRIS, Death Certificates, Address changes, Name changes, Bait sheds, etc.
- Review and approve documents to ensure compliance for registration as prescribed by the Registry Act and the Condominium Act.
- Help users when locating property related documents.

**Minimum Qualifications**:

- Must have successfully completed a post-secondary program from a recognized business or office studies program or related field with course work in property law;
- Some experience with the Registry Act and Regulations, Real Property Transfer Tax Act and Regulations, and the Condominium Act and Regulations, and the ability to interpret these Acts;
- Demonstrated equivalencies will be considered.
- A knowledge of legal documents and the ability to interpret the documents and provide informed responses to enquiries;
- A knowledge of policies and procedures concerning the registration of legal documents;
- Must possess excellent communication skills (oral and written) to communicate effectively with a wide range of individuals;
- Must be able to effectively deal with the public in a professional manner, exercising tact and diplomacy in a regulatory environment;
- Excellent organizational and decision-making skills as required;
- Applicants must have a good previous work and attendance record. The successful applicant must provide a satisfactory Criminal Records Check prior to beginning employment;
**This competition may be used to fill future job vacancies.**

**We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.**
- **No. 6 on Forbes’ list of Canada’s Best Employers 2024**_
- **The Public Service is inspired to make a positive impact and proud to shape the future of our Island Community.**_

**Job Types**: Full-time, Permanent

Pay: $52,026.00-$59,105.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Language training provided
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person