HR Office Administrator

1 week ago

Charlottetown, Canada Northumberland Ferries Limited Full time

**PRIMARY PURPOSE**

To be a welcoming and helpful office assistant by performing administrative duties relating to human resources. The role requires a high level of organization, a keen attention to detail, excellent time management skills, and a willingness to adapt and take on new duties.

**Primary Role - Key Accountabilities**:

- Maintain filing of hard copy personnel documents and scan/upload to HRIS.
- Cross reference information to ensure accuracy across all HR platforms.
- Compile onboarding kits and other personnel related documentation.
- Develop statistical reports on pertinent employee information and trends.
- Complete general HR administration tasks, as required by People & Culture team.
- Maintain strict confidentiality at all times

**Act as backup for Reception/Office Administrator - Key Accountabilities**:

- Greet visitors to the Head Office location.
- Handle catering orders for meetings and events.
- Use a booking reservation system to make bookings as needed (phone calls/walk-ins).
- Respond to requests for donations and complimentary passes.
- Participate in staff meetings while taking meeting minutes.

**Education/Experience**:

- Post secondary diploma in office administration or related degree.

**Other Skills and Abilities**:

- Bilingual French/English would be an asset.
- Ability to meet deadlines and prioritize work.
- Proficient with the use of Microsoft Word, Excel, and Outlook.
- Ability to provide excellent customer service and diffuse conflict.
- Professional maturity and tact regarding access to sensitive information.

**Schedule and Work Environment**:
The workplace is the head office in Charlottetown and the workstation is an open reception desk near the entrance. The hours for this position are generally from 8am to 4pm; however, as an essential industry that operates seven days a week, evening and weekend work will sometimes be required.

**Additional Duties**:
The contents of this job description highlight the essential duties of the HR Office Administrator. The HR Office Administrator may be assigned other duties as required within the scope of the role and/or to meet needs of the Company in a changing environment.

**Equal Employment Opportunity**:
**Other**:
This is a temporary position (with the possibility of employment of up to 52 weeks), eligible employees must fit the below criteria:

- Unemployed and a recent post-secondary graduate within the last five years.
- Looking for full-time employment.
- Legally authorized to work in Canada (Canadian citizen or permanent resident).

We would like to thank everyone for applying; only those selected will be contacted for an interview.

  • Office Administrator

    4 weeks ago

    Charlottetown, Canada Cavendish Farms Full time

    **SEASONAL OFFICE ADMINISTRATOR** **Cavendish Agri Services supports farmers in growing healthy and productive crops. We have 8 manufacturing/retail locations serving Atlantic Canada. Our primary products include fertilizers, crop protectants, seed, farm supplies and technical expertise.** Reporting to the Branch Manager, the Branch/ Office Administrator...

  • Seasonal Office Administrator

    2 days ago

    Charlottetown, Canada Cavendish Agri Full time

    **Work location - Charlottetown, PE** **Cavendish Agri Services supports farmers in growing healthy and productive crops. We have 8 manufacturing/retail locations serving Atlantic Canada. Our primary products include fertilizers, crop protectants, seed, farm supplies and technical expertise.** Reporting to the Branch Manager, the Branch/Office...

  • Administrative Assistant

    1 week ago

    Charlottetown, Canada Island Waste Management Corporation Full time

    Responsibilities: - Assist and provide administrative support for business interactions with all levels of government, agencies, and the private sector; - Provide administrative support to the CEO, including scheduling appointments and meetings, preparing background materials and assisting with schedule management; - Provide administrative support services...

  • Office Administrator

    7 days ago

    Charlottetown, Canada DH Real Estate Full time

    '''Job Summary: **Responsibilities**: - Manage and supervise the administrative team, including assigning tasks and providing guidance - Oversee office operations and ensure efficient functioning - Coordinate with vendors for office supplies, equipment maintenance, and other services - Maintain office records and files in an organized manner - Assist in...

  • Office Administrator

    4 weeks ago

    Charlottetown, Canada Victory Stone Full time

    **Job Description: Office Administrator** For over 10 years, Victory Stone has been serving homeowners, designers, architects, and contractors. Victory Stone provides carefully curated collections of quartz, marble, granite, quartzite, soapstone and porcelain slabs for countertops sourced all over the world. Coupled with exceptional service and expertise,...

  • office administrator

    4 weeks ago

    Charlottetown, Canada Advance Plus Tech Solutions Inc. Full time

    Education: College/CEGEPExperience: 1 to less than 7 months or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special...

  • office administrator

    4 weeks ago

    Charlottetown, Canada Advance Plus Tech Solutions Inc. Full time

    Education: Expérience: EducationCollege/CEGEP or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals...

  • office administrator

    1 month ago

    Charlottetown, Canada Advance Plus Tech Solutions Inc. Full time

    Education: Expérience: EducationCollege/CEGEP or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals...

  • office administrator

    4 weeks ago

    Charlottetown, Canada C&r Clean co Inc Full time

    Education: No degree, certificate or diplomaExperience: 1 to less than 7 monthsWork settingPrivate sectorUrban areaTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special reports,...

  • office administrator

    4 weeks ago

    Charlottetown, Canada C&r Clean co Inc Full time

    Education: Expérience: EducationNo degree, certificate or diplomaWork settingPrivate sectorUrban areaTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special reports, manuals and...

  • office administrator

    2 weeks ago

    Charlottetown, Prince Edward Island, Canada C&r Clean co Inc Full time

    Education: No degree, certificate or diplomaExperience: 1 to less than 7 monthsWork settingPrivate sectorUrban areaTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic and special reports,...

  • office administrative assistant

    4 weeks ago

    Charlottetown, Canada 9483527 Canada Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 to less than 7 monthsTasksCoordinate the activities of the HR department in order to ensure they meet the organization's goals Plan and control budget and expendituresEstablish and implement policies and proceduresRecord and prepare...

  • office administrative assistant

    2 weeks ago

    Charlottetown, Prince Edward Island, Canada 9483527 Canada Inc Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksCoordinate the activities of the HR department in order to ensure they meet the organization's goals Plan and control budget and expendituresEstablish and implement policies and proceduresRecord and prepare minutes of...

  • office administrative assistant

    4 weeks ago

    Charlottetown, Canada 9483527 Canada Inc Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksCoordinate the activities of the HR department in order to ensure they meet the organization's goals Plan and control budget and expendituresEstablish and implement policies and proceduresRecord and prepare minutes of...

  • Administration Officer

    2 weeks ago

    Charlottetown, Prince Edward Island, Canada National Bank of Canada Full time

    Primary Locations:Charlottetown, Prince Edward Island**:Attendance:On-site**:Employee Status:Regular**:Schedule:Full-time**: You want to join a dynamic team at National Bank? You are motivated to deliver a superior client experience? You want to learn more about the Operations sector? You want to contribute to the sector's transformation?The Operations...

  • HR & Safety Coordinator

    2 weeks ago

    Charlottetown, Canada OSCO Group Services Limited Full time

    **About Us** The OSCO Construction Group has been operating on PEI since 2004. It’s PEI concrete operations include Schurman’s Concrete, with locations in Summerside and Charlottetown, and MacLean’s Ready Mix, with locations in Montague and Souris. In addition to supplying concrete to the PEI market, OSCO operates Gulf Coast Cartage, an aggregate...

  • Administrator - Prince County Hospital

    2 months ago

    Charlottetown, Canada Government of Prince Edward Island Full time

    Bi-Weekly Hours: 75.0 hours bi-weekly / Days, Monday to Friday (evenings & weekends as required).(Commencing Immediately) Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer...

  • Administrator - Prince County Hospital

    4 weeks ago

    Charlottetown, Canada Government of Prince Edward Island Full time

    Bi-Weekly Hours: 75.0 hours bi-weekly / Days, Monday to Friday (evenings & weekends as required).(Commencing Immediately) Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer...

  • Administrative Assistant

    3 weeks ago

    Charlottetown, Canada CAPITAL AUTO SUPPLY LTD Full time

    Education: No degree, certificate or diploma - Experience: 3 years to less than 5 years **Work setting**: - Retail/wholesale establishment/distribution centre **Tasks**: - Answer telephone and relay telephone calls and messages - Order office supplies and maintain inventory - Type and proofread correspondence, forms and other documents - Receive payments -...

  • Senior Director of People

    2 weeks ago

    Charlottetown, Prince Edward Island, Canada Friends of the High Line Full time $160,000 - $180,000

    The Senior Director of People and Culture will be responsible for leading and overseeing all aspects of the human resources function. This role will develop and execute HR strategies in alignment with organizational goals, driving initiatives to attract, develop, and retain top talent while fostering a culture of diversity, equity, and inclusion. This role...