Special Projects Lead

6 months ago

North York, Canada Alliance for Healthier Communities Full time

Full-Time, Fixed-Term 13 Month Employee Contract

The Alliance for Healthier Communities is the voice of a vibrant network of community-governed primary health care organizations. Alliance members serve diverse communities across the province of Ontario, and they are rooted in the communities they serve. They share a commitment to advancing health equity through the delivery of comprehensive primary health care.
- **Our Vision**_**: Equitable health and wellbeing for everyone living in Ontario.
- **Our Mission**_**:Advance comprehensive primary health care and advocate for changes in Ontario’s health and social systems to address inequities.

**POSITION**

Reporting to the Director of Corporate Services and working closely with various teams, the Special Projects Lead is responsible for project management, coordination, hands-on implementation, execution, and reporting for fixed-term projects across the Alliance for Healthier Communities (Alliance). Projects include a focus on Ontario’s health system, health policy, and health equity policy.

**RESPONSIBILITIES**

**Project Leadership**
- Prepares, manages, and contributes to project plans, schedules, budgets, and resourcing.
- Coordinates meetings with project teams and relevant stakeholders; organizes meeting logistics, prepares meeting materials, prepares surveys, takes minutes, tracks action items, and conducts follow up.
- Monitors deliverables against established project goals and timelines.
- Oversees project operations, this includes but is not limited to coordinating contracts, processing invoices, and participating in selection or procurement processes.
- Completes project reports within established deadlines.
- Conducts post-project evaluations as required.
- Maintains up-to-date electronic project documents and materials for each project team.
- Provides input to the development of Alliance workplans.

**Project Liaison**
- Acts as the first point of contact and builds rapport with project teams, project collaborators and stakeholders.
- Keeps the project teams, project collaborators and stakeholders informed of project progresses through regular reports and communication.
- Works with third-party service providers as required and monitors their deliverables.

**Project Implementation and Execution**
- Conducts hands-on work to complete project deliverables, this includes but is not limited to research, environmental scans, analysis, gathering feedback, facilitating/ attending meetings, working collaboratively with members, etc.
- Develops business cases, briefing notes, presentations, tools, and resource documents.

**Capacity Building**
- Coordinates and supports various learning events e.g. Community of Practices, Program Learning Events, webinars, etc.
- Contributes to and supports knowledge translation and exchange initiatives.
- Contributes to and supports the Alliance Conference.
- Presents at workshops, webinars and conference presentations as required.

**Budget Support**
- Monitors project budgets, exercises controls, and reconciles accounts.
- Receives, verifies and processes invoices.
- Tracks expenses against signed contracts and deliverables.

**QUALIFICATIONS**
- Undergraduate degree in relevant area of study or equivalent combination of education and experience.
- Minimum of three (3) years of relevant experience.
- Previous professional experience in project leadership and project support (e.g. conducting research, environmental scans, analysis, gathering feedback, facilitating/ attending meetings, working collaboratively with members, etc.).
- Proven project management skills: project planning, monitoring, tracking, reporting.
- Demonstrated ability to work independently and take initiative.
- Demonstrated ability to build rapport and effectively work with individuals internal and external to the organization.
- Proven ability to execute project plans within budget and deadlines.
- Possess a collaborative spirit with the ability to motivate others to achieve established goals.
- Excellent communication, interpersonal and organizational skills with strong attention to detail.
- Strong analytical and critical thinking skills.
- Effective decision-making skills and follows through with direction.
- Excellent time management skills with ability to work with multiple priorities and manage several projects simultaneously.
- Ability to conduct work in keeping with the Alliance’s commitment to anti-oppression, anti-racism (including anti-Black and anti-Indigenous racism), French language services, and to being 2SLGBTQ+ positive.
- Strong presentation skills an asset.
- Bilingualism in both English and French an asset.
- Lived or professional experience working with Black and/or Indigenous communities is an asset.
- Experience in a non-profit, provincial association is an asset.
- Experience working within Ontario’s health system, in health policy/ health equity policy, and stakeholder relations are an asset.

**WORK LOCATION**

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