Manager, Academic Planning and Special Projects

5 months ago

North York, Canada Seneca Polytechnic Full time

**Join the Renewed Seneca, The Next Seneca.**:
Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth. We focus on health and wellbeing in all its forms to provide a great employee experience.

**Are you ready to lead and manage a variety of projects and initiatives?**:
Are you prepared to drive projects and initiatives as assigned by the AVP on behalf of the Office of the Vice President Academic or other areas of the broader polytechnic community process?

We're seeking a Manager, Academic Planning and Special Projects to support all areas of Seneca. The manager will be called upon to represent the AVP at various project and committee meetings to lead the successful implementation of approved strategic projects, ensuring that initiatives and timelines are tracked and aligned with Seneca’s Academic Plans, Strategic Plans, and Strategic Mandate Agreement. Responsible for managing the budget allocated for project initiatives and preparing regular reports on the progress of the projects against defined goals for presentation to the AVP and other members of Seneca’s leadership team as required. The manager works closely with the members of Seneca’s leadership team to identify scope, plan, and execute strategic priorities.

**Here's What’s on Your Horizon***:

- Collaborate with project sponsor and AVP to establish steering committees for decision-making, project team for execution, stakeholders for input, business owner(s) for adoption post-project.
- Gather business requirements, understanding stakeholder operations, processes, and policies.
- Define project priorities, scope, goals, timelines, and deliverables with sponsor, steering committee, Senior Executive Committee, aligning with Seneca's strategic initiatives.
- Identify and mitigate potential risks, involving appropriate stakeholders.
- Outline required resources, creatively source needs with project sponsor and AVP.
- Implement change management strategies throughout project life cycle.
- Monitor project status, troubleshoot issues, and analyze results.
- Define project success criteria and milestones, communicate to involved parties.
- Develop a transition plan for initiative ownership transfer, including training and documentation.
- Conduct project post-mortems, create recommendations report.
- Establish best practices and tools for project execution and management.

**Academic and Program Planning**:

- Determine allocation and timing of program development funds for academic teams.
- Structure committee meetings to facilitate Seneca-wide information sharing and data gathering.
- Ensure members have comprehensive understanding of new program impacts, including cross-departmental effects.
- Provide strategic data analysis to support decision-making.
- Collaborate with colleagues on strategic enrolment management projects and processes
- Provide support for enrolment management and analysis, including budget enrolment process

**Project Management**:

- Define project scope, goals, and deliverables aligned with polytechnic strategic priorities.
- Communicate project expectations to team and stakeholders, set timelines and milestones, track progress, and analyze results to ensure project success.
- Hold accountability for goal achievement, addressing issues and allocating resources as needed.
- Estimate necessary resources and participants for project goals.
- Develop business cases, budget proposals, and recommends budget strategies.
- Negotiate with department managers for required personnel.
- Determine need for additional staff/consultants and conducts recruitment.
- Work with vendors to obtain quotes and negotiate pricing within approved budget and Seneca

**Operational Management**
- Direct and oversee project development from inception to completion.
- Develop comprehensive project plans and associated communication documents.
- Manage project budget from procurement to financial reporting.
- Delegate tasks and provide guidance to personnel.
- Identify and resolve issues within project teams.
- Communicate project expectations clearly and timely to team and stakeholders.
- Proactively manage changes in project scope and devise contingency plans.
- Coach, mentor, and supervise project team members and contractors.
- Cultivate essential business relationships for project success.

**Are You Our Ideal Manager, Academic Planning and Special Projects?**:

- Minimum of 5+ years of experience in Special projects or relevant field, or equivalent.
- Proficient in stakeholder management with excellent written and oral communication skills across organizational levels.
- Skilled in Tableau, including dashboard creation and analysis.
- Experience with OneStream or other finance systems preferred.
- Previous team management experience is advantageous.
- Abilit

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