Procurement Specialist

2 days ago

Vaughan, Canada Nustef Baking Ltd. Full time

NuStef Baking Ltd. is a Canadian food manufacturer known across North America for its unique line of specialty, artisan style cookies and crisps. NuStef produces a unique Italian style waffle cookie branded Reko pizzelle and artisan crisps under its Kii naturals and The Crisp Bakery brands. We also produce private label for some of the largest retailers in North America. We bake our products fresh to order and our cookies are sold primarily in the in-store bakery department and our crisps are sold primarily in the deli department or specialty cracker section at most regional and national retailers.

**JOB SUMMARY**

Reporting to the Director, Supply Chain, the Procurement Specialist will be responsible for supporting the procurement activities for two facilities in Vaughan and Mississauga by purchasing ingredients, materials, components, and service/supplies at the optimal price and delivery cycle while maintaining the lowest possible inventory levels. The incumbent must be tenacious and enjoy working in a fast-paced environment. Additionally, our procurement specialist must be capable of building strong and mutually beneficial relationships with suppliers and coworkers while being highly professional, respectful, organized, and flexible.

**DUTIES AND RESPONSIBILITIES**:

- Select products and negotiate buying terms with vendors, including price, margin, exclusivity, and delivery terms.
- Work with the Manufacturing Production Planner to coordinate just in time delivery of perishable ingredients to match with floor stock of packaging components for the timely production of goods.
- Purchase and have delivered in a timely fashion all raw materials, packaging, services and/or supplies at the lowest possible cost, while meeting quality and specification requirements.
- Constantly analyze sales against forecast, check assumptions and adjust purchase plans to support order fulfillment, inventory control and cash flow.
- Use the Company ERP system to monitor and track progress of purchased materials against timelines and necessary requirements.
- Attend daily production meetings and keep the team apprised of expected deliveries and any issues that may affect schedule completion.
- Manage vendor/supplier invoices and work with Finance to ensure processing in a timely manner.
- Coordinate with suppliers, receiving staff and QA as required to ensure compliance with our Food Safety and Regulatory programs.
- Participate in and be a driving force in all inventory counts, directly supporting Finance with counts and root cause analysis of discrepancies.
- Prepare and review contracts, bids, proposals, and vendor agreements, pricing and acceptability of items against specifications.
- Develop a system to evaluate vendor quotations that utilizes appropriate negotiation and purchasing techniques to ensure quality, price, delivery, and service. This includes qualifying vendors and establishing/maintaining a preferred vendor list.
- Create vendor scorecards identifying key performance and compliance metrics. Track performance, identify areas for improvement and deliver necessary changes.
- Resolve inquiries and provide solutions to other departments, vendors and customers ensuring concerns are communicated up in the organization before out of the organization.
- Arrange for donation/disposal of surplus materials when necessary.
- Maintain strict and absolute personal confidentially regarding daily access to Company financial information.
- Miscellaneous projects and other tasks as assigned.

**SKILLS/QUALIFICATIONS**:

- Bachelor of Administration degree in Business or Finance with a focus on Supply Chain, or similar.
- Excellent oral and written communication skills with strong interpersonal and presentation skills.
- 5+ years demonstrated experience in purchasing role in a food manufacturing environment.
- Proficient in procurement processes; research, negotiation, planning, ordering.
- Strong computer skills (Microsoft Office - Word/Excel, ERP systems).
- Must be able to manage confidential information in an ethical and professional manner.
- Effective diligence and a high degree of accuracy.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Tenacity and desire to both reduce costs and achieve the Company’s goals and objectives, including the production of high-quality, great-tasting products are absolute requirements.

**WORKING CONDITIONS**:

- Busy office setting.
- Required to service and have a presence in both facilities.
- Occasionally exposed to plant environments, noise, dust, and various aromas of baked goods.
- Regular use of computer, telephone, and other office equipment.
- Changes to start/end times may be required based on operational needs.

**Job Types**: Full-time, Permanent

**Salary**: $70,000.00-$85,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid

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