Executive Assistant

2 months ago

Calgary, Canada BURNCO ROCK PRODUCTS Ltd Full time

**Rock it with BURNCO**

BURNCO is a growing, rock-solid business supplying construction materials in Canada and the US.

As a fourth-generation family business with 111 years of history, we need you to help make the next hundred years even better.

**Safety. Teamwork. Clarity**

**BURNCO **has an exciting opportunity for an experienced **Executive Assistant **to join our growing team. This role will be based in our Calgary, Alberta headquarters reporting to the Chief Executive Officer.

The Executive Assistant is responsible for providing comprehensive administrative and operational support to the senior executive team of BURNCO. This position requires the ability to anticipate executive level needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

**WHAT YOU WILL BE DOING**
- Complete a broad variety of administrative tasks that facilitate the executive team’s ability to effectively lead the organization:

- Assisting with special projects.
- Designing and producing complex documents and reports.
- Preparing executive presentations as required.
- Collecting and preparing information for meetings with employees and 3rd parties.
- Composing and preparing correspondence.
- Maintaining contact lists.
- Review and process Executives’ monthly credit card approvals.
- Book airline and hotel reservations through Egencia.
- Preparing and maintaining expense reports.
- Assist Executives in setting and tracking of goals to prioritize competing needs and ensure strategic objectives and priorities are being met:

- Prepare and circulate weekly management and sales reports.
- Serve as point of contact for internal and external stakeholders on all matters pertaining to the senior executive, including those of a highly confidential or critical nature.
- Prioritize and determine appropriate course of action, referral, or response on various matters, exercising appropriate judgement.
- Coordinate and support Board activities and communications:

- Booking and coordinating Quarterly Business Reviews & Board Meetings - agendas, locations, flights, hotels, meals etc.
- Coordinate the Board’s calendar (monthly/quarterly meetings) and timetables.
- Acting as a “Gateway” and ensuring smooth communication between the executives and employees, demonstrating the ability for leadership to maintain credibility, trust, and support.
- In coordination with human resources, evaluate and assist in developing office policies and procedures for improved workflow and anticipation of future growth.
- Support any/all other projects/duties as assigned for the overall benefit of the organization:
**WHAT WE WOULD LIKE FROM YOU**

Education / Skills:

- Education from an accredited university or college, ideally in a Business Administration or related discipline preferred.
- 10+ years of administrative experience with several years supporting executive level leadership.
- Manufacturing, transportation, logistics or related industry experience coupled with solid business/operations acumen is a significant asset.

Attributes for success:

- Strong interpersonal, written, and verbal communications skills required with demonstrated ability to communicate and present at an executive level.
- Solution oriented, customer service focus, and positive “can do” team attitude.
- High resiliency, able to deal with significant level of change and ambiguity.
- Committed to contributing to a strong team culture to ensure success.
- Sound judgement regarding confidential and sensitive matters
- Proven ability to meet multiple and/or unexpected deadlines in a demanding environment.

Other Requirements and Information
- May need to provide support outside of regular business hours and/or on the weekend Office work.

**PERFORMANCE INCENTIVES**...._Rock it_

**GREAT BENEFITS**...._You bet_

**CHANCE TO MAKE A DIFFERENCE**...._Absolutely_

**LEARNING OPPORTUNITIES**...._Always_

**IMPORTANT**: _Applicant selected for hire will be required to complete a background check (which includes references & credential verifications)._

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