Administrative Assistant

1 week ago


Kleinburg, Canada DAY TO DAY LOGISTICS INC Full time

Work Term: Permanent
- Work Language: English
- Hours: 35 to 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 7 months to less than 1 year
**Work setting**:

- Transportation, communication and utilities
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Oversee the preparation of reports
- Manage training and development strategies
- Establish and implement policies and procedures
- Perform data entry
- Provide customer service
**Supervision**:

- 16-20 people
**Computer and technology knowledge**:

- Accounting software
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
**Technical terminology**:

- Business
**Security and safety**:

- Basic security clearance
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large workload
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Time management



  • Kleinburg, Canada Team 2000 Realty Inc., Brokerage Full time

    TEAM 2000 REALTY Inc., Brokerage is seeking an Administrative Assistant as well as Hostesses/Reception Desk Attendee for their New Home Builder Sales Office in Kleinburg. - Excellent Presentation Skills with a Positive Attitude - Punctual, Professional, Courteous, Outgoing & Energetic with the ability to work in a Team Environment - Data entry and drafting...


  • Kleinburg, Canada Kleinburg wellness Full time

    If you are a mature, bubbly. hardworking individual and have great interpersonal communication and administrative skills, we would be happy to hear from you and have you join our healthcare family team. Kleinburg Wellness is an integrative Health Clinic built upon exceptional patient/client care, service and satisfaction. Nestled within Vaughan's quaint,...


  • Kleinburg, Canada McMichael Canadian Art Collection Full time

    Canada Summer Jobs grant (CJW). The McMichael Canadian Art Collection provides Summer ArtVenture camp for children ages five to fifteen. Children learn the basics of drawing, painting, printmaking, sculpture, collage and more. Our programs help to stimulate creativity and build art making skills, in an environment that is safe, fun, and fulfilling. Art...


  • Kleinburg, Canada Hydro One Networks Inc Full time

    **49616** - **Kleinburg** - **Rotation** - **10 months** Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs...


  • Kleinburg, Canada Real Estate Full time

    As the Realtor’s Assistant you will be responsible for supporting them. Your duties include but are not limited to; client liaison, managing the busy schedule of the Realtor, handling various correspondences, listings, preparing client packages, drafting proposals and offers. Researching properties, record keeping, preparing prospect lists. Making calls to...


  • Kleinburg, Canada Ivygate Advisory Incorporation Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...


  • Kleinburg, Canada Real Estate Full time

    As the Realtor’s executive you will be responsible for supporting them. Your duties include but are not limited to; client liaison, managing the busy schedule of the Realtor, handling various correspondences, listings, preparing client packages, drafting proposals and offers. Researching properties, record keeping, preparing prospect lists. Making calls to...


  • Kleinburg, Canada Real Estate Full time

    As the Realtor’s executive you will be responsible for supporting them. Your duties include but are not limited to; client liaison, managing the busy schedule of the Realtor, handling various correspondences, listings, preparing client packages, drafting proposals and offers. Researching properties, record keeping, preparing prospect lists. Making calls to...


  • Kleinburg, Canada The Doctors House Full time

    **Who we are** The Doctor's House is a first-class Event Venue situated in the heart of the Kleinburg Village. Small town charm within the reach of the city. The Hallmark of the Doctor's House is exquisite cuisine, elegant ambiance, and attentive service. Also located on the estate, is the XXI Chophouse, our high-end steakhouse, complete with gardens and...

  • Office Assistant

    2 months ago


    Kleinburg, Canada Seatainer Terminals Full time

    **About us** Seatainer Terminals is a full service container depot providing secure loaded and empty storage of shipping containers for its customer base of International Steamship Lines and leasing companies. The company was founded in 2003 and has steadily grown to one of the largest in the southern Ontario, with a terminal area of nearly 70 acres and the...


  • Kleinburg, Canada PSR Brokerage Full time

    As assistant to our Real Estate Team, you will play a crucial part in supporting our real estate professionals by helping them market their services, listings, and brand. Your responsibilities will encompass a blend of administrative tasks, creative marketing activities, and client communication. The primary objective is to aid the real estate team in...


  • Kleinburg, Canada DESIGN SOLUTION Full time

    Work Term: Permanent - Work Language: English - Hours: 35 to 44 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Assign, co-ordinate and review projects and programs - Record and prepare minutes of meetings, seminars and...


  • Kleinburg, Canada Tip Top Consultants Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone...


  • Kleinburg, Ontario, Canada Tip Top Consultants Inc. Full time

    Education: Secondary (high) school graduation certificate Experience: Experience an assetTasks: Arrange and coordinate seminars, conferences, etc. Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages...


  • Kleinburg, Canada TEMAK TRADING Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Direct and control daily operations - Open and distribute mail and other materials - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic...


  • Kleinburg, Ontario, Canada DESIGN SOLUTION Full time

    Work Term: Permanent Work Language: English Hours: 35 to 44 hours per week Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Arrange and coordinate seminars, conferences, etc. Assign, coordinate and review projects and programs Record and prepare minutes of meetings, seminars and conferences Determine and...


  • Kleinburg, Canada Tip Top Consultants Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone...

  • Office Assistant

    2 months ago


    Kleinburg, Canada Seatainer Terminals Full time

    **About us** Seatainer Terminals is a full service container depot providing secure loaded and empty storage of shipping containers for its customer base of International Steamship Lines and leasing companies. The company was founded in 2003 and has steadily grown to one of the largest in the southern Ontario, with a terminal area of nearly 70 acres and the...


  • Kleinburg, Ontario, Canada PSR Brokerage Full time

    As assistant to our Real Estate Team, you will play a crucial part in supporting our real estate professionals by helping them market their services, listings, and brand. Your responsibilities will encompass a blend of administrative tasks, creative marketing activities, and client communication. The primary objective is to aid the real estate team in...


  • Kleinburg, Canada NATT TRANSPORTATION SYSTEMS INC. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Supervise other workers - Train staff - Train, direct and motivate staff - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Order office supplies and maintain inventory - Plan, organize, direct, control and...