Real Estate Front Desk Administrator

6 months ago

Kleinburg, Canada PSR Brokerage Full time

As assistant to our Real Estate Team, you will play a crucial part in supporting our real estate professionals by helping them market their services, listings, and brand. Your responsibilities will encompass a blend of administrative tasks, creative marketing activities, and client communication. The primary objective is to aid the real estate team in effectively marketing properties and maintaining a strong online and offline presence.

**Role and Responsibilities for Reception**:

- Handle the receipt and distribution of listings and documents in a time-sensitive manner
- Input MLS listings, upload photos, scan documents, and process new listing documents
- Ensure all received listings adhere to office policy
- Maintain BrokerBay
- Prepare deposit receipts for trust cheques
- Organize and maintain the filing system
- Manage office supply inventory and orders, including general office supplies, coffee, toner, and letterhead
- Receive and distribute leads
- Handle key receipt and storage management
- Perform opening and closing procedures
- Ensure the office maintains a presentable appearance
- Adhere to and enforce office policies and procedures
- Take responsibility for the branch and proactively maintain and improve it

**Role and Responsibilities for Marketing**:

- Create marketing materials such as brochures, flyers, virtual tours, and digital presentations for properties and the real estate team
- Craft compelling and informative property descriptions
- Coordinate with photographers, videographers, and designers for property visuals
- Customer Relationship Management (CRM):_
- Maintain and update the CRM system with client information and interactions
- Social Media Management:_
- Manage and update the real estate team's social media profiles to ensure a consistent online presence
- Create and schedule content for various social media platforms to promote properties, expertise, and the team's brand
- Listing Management:_
- Input and maintain property listings on TRREB and other relevant platforms
- Regularly update property listings to ensure accuracy and appeal to potential buyers
- Client Communication:_
- Respond to inquiries from potential buyers, sellers, and other interested parties
- Schedule property showings and coordinate with clients to meet their needs
- Administrative Support:_
- Assist with paperwork, data entry, and record-keeping related to property transactions
- Digital Marketing:_
- Monitor the performance of online marketing efforts and make necessary adjustments.

**Qualifications and Education Requirements**:

- Ontario secondary school diploma (or equivalent). Post-secondary Education is preferred.
- Required: 2+ years of experience in a real estate environment, with an understanding of TRREB and other Real Estate systems.
- 2+ years of experience in a receptionist/administrative assistant role.
- A Marketing Certificate/Degree or relevant experience is an asset.
- Proficiency in general computer software, including word processing, database management, and spreadsheets.
- Proficiency in office equipment, including computers, fax machines, voice messaging systems, telephone systems, and data networks.

**Please submit your resume in PDF format.**

**Salary**: From $40,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Real Estate Admin: 1 year (required)

Work Location: In person

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