Legislative and Records Management Coordinator

1 month ago

Wetaskiwin, Canada City of Wetaskiwin Full time

Join our team
Legislative and Records Management Coordinator
Full Time | 35 Hours
Internal | External
Competition No. CS-24-24
$74,486 - $91,608 Annual Salary
City of Wetaskiwin
Is situated just 35 minutes south of Edmonton and 55 minutes north of Red Deer, and is the home of possibility Nestled by the hills where peace was made, Wetaskiwin is a vibrant, sustainable, and self-sufficient small city with abundant nature and agriculture, a resilient economy, and much more.
If you're looking to be part of a unique local government that embraces a people-first philosophy, look no further We are a diverse, collaborative, and enthusiastic team committed to doing things better—and we’re making it happen The City of Wetaskiwin is dedicated to upholding our core values of Trust, Resourcefulness, and Integrity, while fostering a collaborative and inclusive environment. We promote positive, trusting, and fulfilling relationships within our team, encouraging the sharing of ideas, and turning them into actionable plans.
The Opportunity
Reporting to the Legislative Services Supervisor, the Legislative and Records Management Coordinator is responsible for assisting the organization with provisions of corporate, legal, and legislative services. This position will be responsible for guidance to various departments in the development and implementation of Bylaws, Policies, Procedures, City Contracts and Agreements, with respect to municipal programs and services, ensuring they are following statutory and legal requirements. This position also oversees the organization’s electronic and paper Records Management program.

**Responsibilities**:

- Prepare agendas and relevant background materials for City Council, Committees, and other meetings, and provide support to various Council Committee meetings by recording minutes and processing business arising from the meetings.
- Provide support with policy and bylaw development, review processes and maintain policy and bylaw registry; liaise with departments to accomplish policy development and review.
- Contribute to projects including elections and census.
- Assist with quasi-judicial hearings.
- Assist with (FOIP) requests for the City.
- Work with departments to analyze records and business processes to evaluate and recommend classification codes, indexing/metadata values, maintenance approaches, search strategies and disposition practices for information and records.
- Coordinate the transfer, storage, and destruction of inactive records, including the annual yearend file closure processes and transfer from departments to main file storage areas, and the annual disposition process.
- Work in collaboration with the Information Systems Department to improve electronic file systems to facilitate access to electronic records, including maintenance and support and protect documents for historical purposes.

Education, Qualifications, and Work Experience
- Diploma or undergraduate degree in Business Administration, Public Policy Administration, Information and Records Management, or related field. An equivalent combination of education and experience may be considered.
- A minimum of 3 years of experience working in a similar position, preferably in a municipal government environment.
- Possess or ability to obtain: Subdivision and Development Appeal Board Clerk Training and FOIP training and certification.
- Completion of or working towards NACLAA Level I certification is an asset.
- Possession of the Certified Records Management (CRM) designation is an asset.
- Working knowledge of the Municipal Government Act, FOIP Act, Robert’s Rules of Order, municipal bylaws, and other municipal processes.

Knowledge, Skills, and Abilities
- Advanced knowledge of Microsoft Office Suite; knowledge of SharePoint is considered an asset.
- Possess strong verbal and written communication skills with a proven ability to communicate diplomatically and firmly with the public and respond courteously to customer concerns.
- Able to work independently with proven time management skills and organizational skills to ensure deadlines are met.
- Experience with policy development and research.
- Have a commitment to continuous improvement and excellent customer service.
- Able to work with confidential and sensitive information and issues with diplomacy.
- Knowledge of FOIP and electronic document & records management systems, policies and procedures, terminology, principles, and procedures.

**What We Offer**:

- Benefits (Health, Dental, Vision and Life Insurance) commencing on date of hire.
- Pension through Local Authority Pension Plan (LAPP).
- Employee, Family Assistance Program.
- 3 weeks of paid annual vacation time.
- 2 Personal Days per year with an additional Anniversary Day off
- Participation in the Earned Day off program.
- Opportunities for growth within the organization.

**Application Deadline and Details**:
**Closing Date**: This position will remain open until filled. Interviews

  • Office Coordinator

    5 months ago

    Wetaskiwin, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...

  • Administrative Coordinator

    3 weeks ago

    Wetaskiwin, Alberta, Canada WETASKIWIN STORAGE Full time

    We are seeking an Administrative Coordinator to join our team at G & D Trucking Ltd. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have a secondary (high) school graduation certificate...

  • Office Coordinator

    1 month ago

    Wetaskiwin, Canada Alberta Inc. Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Alberta Inc.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness.Establish work priorities and ensure procedures are followed and deadlines are met.Carry out administrative...

  • Office Coordinator

    1 month ago

    Wetaskiwin, Canada Alberta Inc. Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Alberta Inc.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness.Establish work priorities and ensure procedures are followed and deadlines are met.Carry out administrative...

  • Office Coordinator

    2 weeks ago

    Wetaskiwin, Alberta, Canada WETASKIWIN STORAGE Full time

    Job SummaryWe are seeking a highly organized and reliable Office Administrator to join our team at WETASKIWIN STORAGE. As an Office Administrator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key ResponsibilitiesReview and evaluate...

  • Administrative Coordinator

    2 weeks ago

    Wetaskiwin, Alberta, Canada The Universal Radio Network Inc. Full time

    The Universal Radio Network Inc. is seeking an Administrative Coordinator to join our team. The ideal candidate will have a strong educational background and relevant experience in administrative roles. Key responsibilities include arranging seminars, coordinating HR activities, managing training strategies, and overseeing employee data analysis. The...

  • Corporate Service's Office-city Clerk

    5 months ago

    Wetaskiwin, Canada City of Wetaskiwin Full time

    Join our team! Corporate Services Full Time | 35 Hours Internal | External Competition No. Cor-24-09 $74,486 - $91,608 Annual Salary The City of Wetaskiwin Situated just 35 minutes south of Edmonton and 55 minutes north of Red Deer, the City of Wetaskiwin is the home of possibility! Nestled by the hills where peace was made, Wetaskiwin is a vibrant,...

  • Office Coordinator

    2 months ago

    Wetaskiwin, Canada WETASKIWIN STORAGE Full time

    Job SummaryWe are seeking a highly organized and reliable Office Administrator to join our team at WETASKIWIN STORAGE. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key ResponsibilitiesReview and evaluate new...

  • Office Coordinator

    2 weeks ago

    Wetaskiwin, Alberta, Canada WETASKIWIN STORAGE Full time

    G & D Trucking Ltd. is seeking an organized and reliable Office Administrator to oversee and co-ordinate office administrative procedures. The ideal candidate will have a secondary (high) school graduation certificate and 7 months to less than 1 year of experience in a similar role.Key ResponsibilitiesReview and evaluate new administrative procedures to...

  • Administrative Coordinator

    2 weeks ago

    Wetaskiwin, Alberta, Canada The Universal Radio Network Inc. Full time

    The Universal Radio Network Inc. is seeking an Administrative Coordinator to support the HR department in achieving its goals. Key responsibilities include arranging seminars and conferences, coordinating departmental activities, managing training and development strategies, and overseeing employee data analysis. The ideal candidate will have a college...

  • Administrative Coordinator

    4 weeks ago

    Wetaskiwin, Alberta, Canada The Universal Radio Network Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Universal Radio Network Inc. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as managing training and development strategies.Key ResponsibilitiesCoordinate the activities of the HR...

  • Administrative Coordinator

    4 weeks ago

    Wetaskiwin, Alberta, Canada The Universal Radio Network Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Universal Radio Network Inc. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as managing training and development strategies.Key ResponsibilitiesCoordinate the activities of the HR...

  • Events & Client Services, Coordinator

    1 month ago

    Wetaskiwin, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 63124 Ministry: Arts, Culture and Status of Women Location: Reynolds-Alberta Museum 6426 40 Ave, Wetaskiwin, AB T9A 1W8 Full or Part-Time: Full-Time Hours of Work: 36.25 hours per week Permanent/Temporary: Permanent Scope: Open Closing Date: Thursday October 24, 2024 Classification: Program Services 3 Market...

  • Restaurant Operations Manager

    1 month ago

    Wetaskiwin, Alberta, Canada SADIQ HOLDINGS INC. [BURGER KING] Full time

    Restaurant Assistant Manager Job DescriptionWe are seeking a highly skilled and experienced Restaurant Assistant Manager to join our team at SADIQ HOLDINGS INC. [BURGER KING].Key Responsibilities:Balance cash and complete balance sheets, cash reports, and related forms to ensure accurate financial records.Conduct performance reviews to evaluate team members'...

  • Office Coordinator

    1 month ago

    Wetaskiwin, Canada JM BUILT HOMES LTD. Full time

    {"h2": "Job Title: Office Administrator", "p": "We are seeking a highly organized and detail-oriented Office Administrator to join our team at JM BUILT HOMES LTD. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. Key...

  • Administrative Coordinator

    4 weeks ago

    Wetaskiwin, Alberta, Canada CANADA INC Full time

    {"h1": "Administrative Officer Role at CANADA INC", "p": "We are seeking an experienced Administrative Officer to join our team at CANADA INC. As an Administrative Officer, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. ", "ul": [{"li": "Provide...

  • Patient Data Coordinator

    1 day ago

    Wetaskiwin, Alberta, Canada Alberta Health Services Full time

    Job DescriptionJob Summary: We are seeking an experienced Administrative Support III to join our team at Alberta Health Services.Key Responsibilities:Obtain and record accurate demographic and financial information on patients by interviewing patients, family members, and/or care providers.Apply Positive Patient Identification during the...

  • Pharmacy Manager

    5 months ago

    Wetaskiwin, AB, Canada Shoppers Drug Mart Pharmaprix Full time

    Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do. To manage the overall operations of the Pharmacy, including providing consultation to both customers and health care providers, practice to full scope in providing professional...

  • Administrative Coordinator

    1 month ago

    Wetaskiwin, Alberta, Canada JM BUILT HOMES LTD. Full time

    Job Title: Administrative OfficerLions Drywall Taping and Construction Ltd. is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support: Provide...

  • Administrative Coordinator

    1 month ago

    Wetaskiwin, Canada JM BUILT HOMES LTD. Full time

    Job Title: Administrative OfficerLions Drywall Taping and Construction Ltd. is seeking a highly organized and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...