Legislative and Records Management Coordinator

3 months ago

Wetaskiwin, Canada City of Wetaskiwin Full time

Join our team
Legislative and Records Management Coordinator
Full Time | 35 Hours
Internal | External
Competition No. CS-24-24
$74,486 - $91,608 Annual Salary
City of Wetaskiwin
Is situated just 35 minutes south of Edmonton and 55 minutes north of Red Deer, and is the home of possibility Nestled by the hills where peace was made, Wetaskiwin is a vibrant, sustainable, and self-sufficient small city with abundant nature and agriculture, a resilient economy, and much more.
If you're looking to be part of a unique local government that embraces a people-first philosophy, look no further We are a diverse, collaborative, and enthusiastic team committed to doing things better—and we’re making it happen The City of Wetaskiwin is dedicated to upholding our core values of Trust, Resourcefulness, and Integrity, while fostering a collaborative and inclusive environment. We promote positive, trusting, and fulfilling relationships within our team, encouraging the sharing of ideas, and turning them into actionable plans.
The Opportunity
Reporting to the Legislative Services Supervisor, the Legislative and Records Management Coordinator is responsible for assisting the organization with provisions of corporate, legal, and legislative services. This position will be responsible for guidance to various departments in the development and implementation of Bylaws, Policies, Procedures, City Contracts and Agreements, with respect to municipal programs and services, ensuring they are following statutory and legal requirements. This position also oversees the organization’s electronic and paper Records Management program.

**Responsibilities**:

- Prepare agendas and relevant background materials for City Council, Committees, and other meetings, and provide support to various Council Committee meetings by recording minutes and processing business arising from the meetings.
- Provide support with policy and bylaw development, review processes and maintain policy and bylaw registry; liaise with departments to accomplish policy development and review.
- Contribute to projects including elections and census.
- Assist with quasi-judicial hearings.
- Assist with (FOIP) requests for the City.
- Work with departments to analyze records and business processes to evaluate and recommend classification codes, indexing/metadata values, maintenance approaches, search strategies and disposition practices for information and records.
- Coordinate the transfer, storage, and destruction of inactive records, including the annual yearend file closure processes and transfer from departments to main file storage areas, and the annual disposition process.
- Work in collaboration with the Information Systems Department to improve electronic file systems to facilitate access to electronic records, including maintenance and support and protect documents for historical purposes.

Education, Qualifications, and Work Experience
- Diploma or undergraduate degree in Business Administration, Public Policy Administration, Information and Records Management, or related field. An equivalent combination of education and experience may be considered.
- A minimum of 3 years of experience working in a similar position, preferably in a municipal government environment.
- Possess or ability to obtain: Subdivision and Development Appeal Board Clerk Training and FOIP training and certification.
- Completion of or working towards NACLAA Level I certification is an asset.
- Possession of the Certified Records Management (CRM) designation is an asset.
- Working knowledge of the Municipal Government Act, FOIP Act, Robert’s Rules of Order, municipal bylaws, and other municipal processes.

Knowledge, Skills, and Abilities
- Advanced knowledge of Microsoft Office Suite; knowledge of SharePoint is considered an asset.
- Possess strong verbal and written communication skills with a proven ability to communicate diplomatically and firmly with the public and respond courteously to customer concerns.
- Able to work independently with proven time management skills and organizational skills to ensure deadlines are met.
- Experience with policy development and research.
- Have a commitment to continuous improvement and excellent customer service.
- Able to work with confidential and sensitive information and issues with diplomacy.
- Knowledge of FOIP and electronic document & records management systems, policies and procedures, terminology, principles, and procedures.

**What We Offer**:

- Benefits (Health, Dental, Vision and Life Insurance) commencing on date of hire.
- Pension through Local Authority Pension Plan (LAPP).
- Employee, Family Assistance Program.
- 3 weeks of paid annual vacation time.
- 2 Personal Days per year with an additional Anniversary Day off
- Participation in the Earned Day off program.
- Opportunities for growth within the organization.

**Application Deadline and Details**:
**Closing Date**: This position will remain open until filled. Interviews

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