Executive Admin Assistant

3 weeks ago

Montréal, Canada Canada Life Assurance Company Full time

**Job Description**:
We are looking for an **_Executive Administrative Assistant_**

The Executive Administrative Assistant will provide high quality administrative support to members of our Freedom Experience senior leadership team, as well as the broader Freedom Experience team. To be successful in this role, you must be detail oriented; take initiative; adaptable; work well with complexity & ambiguity; build strong relationships; work independently in a fast-paced environment, and exercise discretion while managing confidential information.

**What you will do**
- Manages calendar for a team of leaders, which requires interaction with both internal and external parties
- Coordinates and makes arrangements for meetings and events
- Organize schedules and correspondence, independently follow-up on action items, maintain files, and prepare correspondence and other presentation materials
- Ability to preserve confidentiality and demonstrate sound judgment regarding sensitive matters
- Determine priorities while dealing with conflicting deadlines, in a fast-paced environment
- Evaluate and revise priorities & schedules when unexpected situations arise, using initiative, independent judgment, and tact
- Prepares and manages expense reconciliation and submission
- Coordinates domestic and international travel
- Coordinate and manage special projects
- General office duties including supplies and equipment maintenance for the Executives and the general executive offices
- Acts as back up for other Executive Assistants and/or Administrative Coordinators when required

**What you will bring**
- Minimum 5 years’ administrative support experience in a business or financial services organization
- Post-secondary education, or a combination of education and work experience
- Excellent decision-making, analytical and problem-solving skills
- Demonstrated customer service mindset
- Ability to build and manage trusting relationships with all business partners
- Exceptional Microsoft Office365 skills (Teams, OneNote, SharePoint)
- Excellent interpersonal and communication skills, both written and verbal to interact with a wide variety of individuals
- Demonstrated strong organizational capabilities with the ability to handle multiple priorities and fluctuating workloads, while adhering to strict deadlines
- Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
- Demonstrated business judgment, flexibility, initiative, creativity with a positive professional attitude and image
- Self-starter with the ability to work independently, as well as part of a team

**_
Given the size and scope of our organization, we have the flexibility for this position to be located in the following head office locations: Montreal, Quebec City, Toronto, London, Winnipeg._**

**Be your best at Canada Life

Being a part of Canada Life means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success.

You can be your best here. You’re part of a diverse and inclusive workplace where your career and well-being are championed. You’ll have the opportunity to excel in your way, finding new and better ways to deliver exceptional customer and advisor experiences.

***

Together, as part of a great team, you’ll deliver on our shared purpose to improve the well-being of Canadians. It’s our driving force. Become part of a strong and successful company that’s trusted by millions of Canadians to do the right thing.

**We are one of Canada's top 100 employers**
- Canada Life serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations._
- We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee _
- has the opportunity to_
- reach their potential._

**_
Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted_**

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