Executive Assistant to CEO
2 weeks ago
**Executive Assistant to CEO**
**About Fox Real Estate**:
Fox is bringing hospitality to residential real estate. We are a young real estate marketing and leasing firm that helps real estate owners lease up their residential rental properties quickly and at top-of-market rents. Additionally, (as of Sept 2023) we manage 3 properties with fully furnished apartments in Downtown Montreal, one of which is Chelsea House, a high end student residence near Concordia & McGill. We are non-traditional, we work hard, use tech in order to get things done faster than the norm. We pride ourselves on offering _unique_ products to our clients.
We are currently expanding our operations to the US and are looking for someone based in Montreal with an entrepreneurial mindset looking to join our growing startup at the foundational level. All of our roles have performance based incentives so that you don't feel limited in your role. **If you are looking for an easy job, with a rigid structure, and the ability to leave work at work, do not apply.** If you wish to have purpose, cool stories to tell your grandkids one day, and don't mind getting your hands dirty, apply. _Our projects get international recognition and break records in the real estate world - we do cool avant-garde things and prove people wrong (everyone says we're crazy)._
**About the role**:
**The profile we are looking for**:
We are looking for a member who will be able to join our team and enhance it by
- His or her interpersonal skills
- His/her empathy
- His dynamism
- His/her rigor
- His/her autonomy
- Ability to clearly identify the client's needs
- Team spirit and leadership
**Main tasks**
- Work hand in hand with CEO to keep him focused on the priority tasks at hand
- Follow up with all deliverables from suppliers & team members in order to ensure meeting deadlines;
- Ensure that an exceptional brand image and customer experience is maintained
- Adhere to project timelines and budget allocations
- Be vigilant and reactive and quickly address any problematic situation to the CEO and department heads in order to not lose momentum.
- Assist in preparation for client meetings by preparing meeting materials such as meeting agendas, summaries, etc.
- Develop and maintain professional working relationships with vendors, suppliers, co-workers, etc.
**Expertise required**
- Fluent in English and French, both written and spoken
- 5+ years experience in a real estate executive admin position
- Proficiency in the real estate industry (an asset)
- Excellent social and people skills
- Mastery of technology (3D visit) and the following software, but not limited to: Windows, Excel, Gsuite, Hubspot.
- Ability to work under pressure and with tight deadlines
- Autonomy and good adaptability
**Conditions offered**
- Full time and permanent position
- Salary to be discussed according to experience
- Performance bonus
**Job Types**: Full-time, Permanent
**Benefits**:
- On-site parking
- Paid time off
Schedule:
- 10 hour shift
- Monday to Friday
- Weekends as needed
Supplemental pay types:
- Bonus pay
- Commission pay
- Overtime pay
Ability to commute/relocate:
- Montréal, QC H3G 1J1: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
Work Location: In person
Expected start date: 2023-08-16
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