Business Services Coordinator

3 weeks ago

Ottawa, Canada CBRE Full time

Posted- 15-Feb-2023- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Ottawa - Ontario - Canada- About CBREWould you like to work at the world’s largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent?- If so, we want to hear from you- Few companies are as dynamic as CBRE, and few industries are more exciting than commercial real estate. If you are goal-oriented, looking to make an impact, and build your career, this is the opportunity for you- Be a part of the industry that shapes our cities and our lives.About youYou thrive on detailed-oriented work and have stellar time management skills.- You are a self-motivated individual who can collaborate effectively in team settings.- You are proactive and able to be flexible as work priorities change.- You integrate feedback well and always search for ways to grow in your professional career.- You are creative and eager to deliver high-quality solutions.**Responsibilities**:
Receives calls regarding general inquiries, researching and resolving problems requiring knowledge of department policies and procedures, and directing to appropriate personnel.Greets and announces clients, applicants, and visitors. Follows security procedures for recording guests, suppliers, and other visitors. Arranges escorts as needed.Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings room calendars. Arranges for and reserves any meeting equipment and, ensuring it is in good operating condition.Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.Performs general clerical duties associated with distributing office packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight, and mail. Arranges messenger service as needed.Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, and shipping supplies etc.Coordination and coding of invoices through accounts payable. Track and maintain supplier relationships, managing vendor contact information. Completes expense reports for various departments and handles reconciliation of receipts for a designated workgroup.Maintains records and logs of service requests with Landlord and tracks their status.Assist with production, format, and binding of documents in support of internal initiatives such as proposals, presentations, marketing materials, correspondence, and standard reports.- May perform administrative duties specific to a department such as, conducting research, updating databases, and preparing collateral materials for distribution.Performs other duties as assigned.**Qualifications**

**Post-Secondary degree, diploma, related Certifications, or the equivalent work experience.**

**2 years’ experience providing administrative support to a team of professionals. Experience and/or interest in the Real Estate industry is preferred.**

**Experience using creative software ie. Photoshop, InDesign Adobe Creative Cloud is an asset.**

**Why choose CBRE?**

**Experience the resources and support of a global organization where an entrepreneurial mindset is encouraged.**

**The long tenure of our employees speaks volumes about our work environment, leadership, opportunities for advancement, and high employee engagement. Our collaborative culture is built on our RISE values: Respect, Integrity, Service, and Excellence. This reflects the needs and perspectives of our clients and our people.**

**Reach your highest potential in our modern, Well-certified offices, proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. When people feel inspired, great work is accomplished.**

***

**Come experience the employee advantage at CBRE.**

**We look forward to hearing from you**

**CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.

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