Executive Assistant, External Relations

2 weeks ago


London, Canada King's University College Full time

**JOB TITLE**:
Executive Assistant, External Relations. Job Reference #202305-10

**DESCRIPTION**:
The Executive Assistant will:

- Provide high-level confidential executive and professional administrative support to the Vice-President, External Relations.
- Act as the main contact to external leaders (government, donors, partners), senior executives, employees and international stakeholders, the incumbent will actively enhance both the Vice-President, External Relations and King’s reputation.
- Support relationship management with internal and external stakeholders; acting as the first point of liaison with a variety of stakeholders including Foundation board members, significant donors, alumni, business leaders, suppliers, and all King’s staff to anticipate stakeholder needs and help them navigate contact with King’s.
- Ensure that the Vice President, External Relations has up-to-date, accurate and manageable daily schedules that are properly aligned with strategic priorities. Manages the Vice-President, External Relations calendar, arranges and organizes meetings including room location, agendas, meeting materials, and minutes as required.
- Develop and implement administrative procedures, systems and processes to support effective and efficient work-flow in the Vice-President, External Relations office, for both day-to-day activities and individual projects, to ensure smooth functioning of key deliverables in areas such as department planning, market research, advertising, international diversification or other areas, as required
- Anticipate and respond to the administrative needs of the Vice President, External Relations. Demonstrate a deep understanding of the Vice-President’s responsibilities to be able to review incoming communications and make sound judgements about priorities.
- Organize all internal stakeholders for group meetings, one-on-ones, committees, all-hands, and External relations leaders; providing ample timelines for planning balanced against flexibility to respond to unanticipated changes or opportunities.
- Prepare administrative budget requirements, creates Purchase Requisitions, code invoices, track expenditures and prepare monthly Vice-President, External Relations expenses for approval.

**MINIMUM QUALIFICATIONS (unless identified as preferred)**:
The Executive Assistant will have:

- A College diploma
- At least 5 years of relevant experience
- Exceptional oral and written communication skills, strong interpersonal skills, attention to detail, superior discretion, excellent judgment, tact, diplomacy, creativity and initiative
- Outstanding organizational, interpersonal, and intercultural skills
- Advanced knowledge of Microsoft Suite
- Prior experience supporting a Senior Level Executive

**TYPE OF JOB**:
Permanent Full-Time - 35 hours per week

**EFFECTIVE DATE**:
As soon as possible

**SALARY RANGE**:
SSG 11 - $56,000 - $68,229 per annum, dependent on experience

**APPLICATION INSTRUCTIONS**:
Job description available upon request.

**CLOSING DATE FOR APPLICATIONS**:
Thursday, July 13, 2023 at 4:30pm.

The College is committed to advancing the Catholic intellectual tradition and welcomes faculty, staff and students from all faiths and backgrounds.

King’s University College is committed to recognizing the dignity and independence of all and seeks to ensure that persons with disabilities have genuine, open and unhindered access to the College’s employment opportunities. If you require an accommodation during the recruitment process, please contact Human Resources.

**Job Types**: Full-time, Permanent

**Salary**: $56,000.00-$68,229.00 per year

**Benefits**:

- Company events
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London, ON N6A 2M3: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Please list three skills that you have that you would consider a strenght for this role?

**Experience**:

- Senior Level Execuitve Support: 5 years (preferred)

Work Location: In person

Application deadline: 2023-07-13



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