Project Administrator
1 month ago
_Are you a master of multitasking with a passion for bringing order to challenges? Do you thrive in a fast-paced environment where no two days are the same? Are you ready to unleash your organizational superpowers and be the staple that holds our projects together? If so, we want _**YOU**_ _to join our dynamic team as our new Project Administrator._
**WHO ARE WE?**
Smith and Long is the fastest growing, large scale, multi trade company in the Canadian Market. We are uniquely positioned in the traditional fields of Electrical, Mechanical, and Engineering with an internal culture much like a software start-up company.
Here at Smith and Long, the opportunities to take on new challenges are endless. With an entrepreneurial culture focused on growth and happiness, our atmosphere naturally enables each and every member of our team to exercise autonomy on the job along with the help from a supportive team. Furthermore, with STRETCH being one of our main core values, we are committed to providing you with a unique work experience that will allow you to take on new obstacles, while at the same time, leveraging your current skills and knowledge.
**WHAT WE ARE WE LOOKING FOR?**
We are seeking a **Project Administrator** to join our team in Markham. This position is an intermediate skill level with the opportunity to develop into a more advanced role (Project Coordinator) in the future.
As our Project Administrator Dynamo, you will be the heartbeat of our projects, ensuring everything runs smoothly from start to finish. Your mission, should you choose to accept it, includes (but is not limited to):
- Handling all documentation requirements associated with the successful execution of mainly Mechanical-based projects
- Tracking the progress of Mechanical/Electrical jobs and assist the project manager in monitoring profitability
- Being a key point of contact with general contractors and suppliers. Escalate issues to the Project Manager as required
- Creating invoices and progress billing reports in a timely manner. Ensure any issues impacting collectability are escalated to the Project Manager
- Actively looking for opportunities to improve activities and tasks in Their role and the company at large
- Respond to co-workers and customers quickly and keep them updated if they will not meet a promised delivery date
- Deliver quality work in everything that they do
- Be a cooperative team player and provide additional support to co-workers as required
- Other ad-hoc duties that may be assigned from time to time
**WHAT YOU BRING TO THE TABLE**:
- **Relevant Experience**: Bring your passion We’re looking for someone with at least one (1) year of experience in an Electrical or Mechanical Project Management role to hit the ground running.
- **Educational Background**: A degree or diploma in Mechanical or Electrical Engineering is highly preferred. Your education will help elevate our projects
- **Organizational Skills**: Showcase your exceptional organizational and coordination skills—your knack for keeping everything on track will shine here
- **Attention to Detail**: We need someone with a keen eye for detail Your commitment to thorough follow-up will ensure nothing falls through the cracks.
- **Communication Skills**: Your excellent verbal, written, and interpersonal communication skills will help you build strong relationships with clients and team members alike
- **Technical Proficiency**: If you’re tech-savvy and proficient in Microsoft Office Suite (Outlook, Word, Excel), we want you on our team.
- **Software Knowledge**: Experience with ProCore and Smartsheet? That’s a big plus Your familiarity with these tools will help drive our projects to success.
**Job Types**: Full-time, Permanent
Additional pay:
- Bonus pay
**Benefits**:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
Schedule:
- Day shift
- Monday to Friday
Application question(s):
- Kindly confirm whether you have a Mechanical or Electrical background
- Confirm your resume is uploaded as a PDF
**Experience**:
- Project management: 1 year (preferred)
Work Location: In person
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