Executive Assistant, Office of The Chief Investment

3 days ago

Edmonton, Canada AIMCo (Alberta Investment Management Corporation) Full time

**Opportunity**
Are you at your professional best when working within an ever-changing, dynamic work environment? Do you take pride in supporting executives and managing priorities to achieve the best outcomes for our clients and for each other? If this sounds like you, this could be your next career adventure

As the Executive Assistant, Office of the Chief Investment Officer, you will play a key role in advancing our high-performance culture, by optimizing the time of our Chief Investment Officer. You will proactively manage workflows, take minutes of committee meetings - focused on recording decisions, streamline internal and external correspondence, triage calendar access, ensure meeting materials are available for preliminary review and analysis, and complete administrative tasks such as expenses, travel, and payroll reports. You will create an immediate impact by relying heavily on your adept problem-solving skills to manage high-priority and non-urgent items accordingly and ensure time is maximized for highest contribution.

**Responsibilities**
- Managing intense calendar scheduling, preparations and coordinating domestic and international travel arrangements including airfare, accommodations, ground transportation and communication coverage
- Processing financial transactions including the organization and submission of expenses, payroll, training and development and vacation claims
- Taking effective minutes during committee meetings and other important events
- 10+ years of relevant experience is required
- Exceptional proficiency using Microsoft Office software including Word, Excel, Outlook, etc. is required; Microsoft Power BI knowledge is helpful
- Experience processing accounts payable would be beneficial
- Refined communication skills, with exceptional writing and editing abilities; able to deliver concise messages to diverse audiences
- Solutions orientated with an ability to respond quickly to people and situations by exercising sound decision-making abilities
- Demonstrates a strong commitment to AIMCo’s core values of excellence, transparency, humility, integrity, and collaboration, and inspires the same in others

**Success Measures**
You will achieve success within the first year by providing an outstanding office experience for the Chief Investment Officer based in our Edmonton office and identifying process improvements to further streamline the office workflows.

**Benefits and Rewards**
- Exciting special project work and stretch assignments
- Ongoing training, coaching and educational reimbursement programs
- Health care spending account and onsite fitness facilities

**About AIMCo**
AIMCo is one of Canada’s largest and most diversified investment managers, with over $168 billion of assets under management for 32 clients, a diverse group of Alberta public sector pension plans, endowment funds, and government accounts representing all Albertans.

We are guided by the core values of excellence, transparency, humility, integrity and collaboration.

AIMCo is mindful and responsive to actively evaluating, assessing and optimizing risk to achieve superior performance for Albertans. We believe that every employee is empowered and accountable for managing risk.

**Next Steps**
We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.

We are committed to keeping our employees safe and have implemented a symptom-free workplace to protect against COVID-19. As such, employees are expected not to enter any AIMCo office if experiencing any flu-like symptoms.

Job Reference: CA00531

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