Administrative Assistant
3 months ago
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
- or equivalent experience
- ** Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Train staff
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Maintain and manage digital database
- Supervise office and volunteer staff
- ** Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
- ** Personal suitability**:
- Ability to multitask
- Organized
- Time management
- Adaptability
- Quick learner
- Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
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