Payroll Program Assistant 2

1 month ago

Toronto, Canada City of Toronto Full time

**Job ID**: 44265

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Policy, Planning, Finance & Administration

**Work Location**:Metro Hall, 55 John Street, North York Civic Center, 5100 Yonge St

**Job Type & Duration**:Full-time, 3 Permanent, 3 Temporary (12 month) Vacancies

**Hourly Rate**:$33.34 - $36.55

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: L79 Full-time

**Number of Positions Open**: 6

**Posting Period**: 26-Jan-2024 to 9-Feb-2024

Under the direction of the Manager, Administrative Services, Program Support and reporting to the Supervisor, Administrative Services, the Payroll Program Assistant 2 will perform a variety of payroll, clerical and administrative functions, supporting Infrastructure & Development Services (IDS) Divisions:
**Major Responsibilities**:

- Receives attendance reporting information and prepares/processes payroll information.
- Coordinates and inputs daily timesheets and electronic uploads of time & attendance into corporate computerized payroll/absentee system regarding departmental cost centre changes, functional area codes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances, medical notes etc.
- Prepares and processes personnel documentation for employees, rehires and layoffs, i.e., alternate rates, hiring and termination documents, leave of absence requests, increment letters, temporary assignment requests, etc. utilizing corporate/internal electronic systems (i.e., SuccessFactors) and paper copy forms
- Prepares, maintains, and monitors attendance records for salaried and bi-weekly employees. Calculates, verifies, and corrects entitlement for vacation, lieu, and sick bank credits, etc.
- Prepares summary sheets on outstanding sick claims and doctor’s certification.
- Identifies, verifies, and makes arrangements for cancelled/replacement cheques.
- Responds to enquiries regarding collective agreements, corporate policies, and payroll and personnel matters. Verifies, tracks, and resolves payroll matters.
- Prepares and analyzes monthly, annual, and ad hoc reports on position status and on employee/organizational unit/cost centre regarding salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances and attendance management information and travel expenses.
- Receives payroll and human resources documentation/monitors electronic reports to support Payroll transactions. Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules. Maintains payroll/personnel records (paper copy and electronic) and files for audit purposes.
- Liaises with other departments, divisions, sections and outside agencies.
- Reviews and audits integrity reports relating to electronic upload of time and attendance in SAP, follows up with divisional clients and processes amendments were applicable.
- Performs daily audit and verifies input for accuracy. Participate in divisional, Service Area and corporate related initiatives and special projects, including payroll (eTime, eScheduling) and HR (SF) modernization and transformation.

**Key Qualifications**:
**Your**
**must describe**
**your**
**qualifications as they**
**relate**
**to**:

- Considerable clerical/administrative experience some of which must relate specifically to the payroll function and/or an equivalent combination of relevant post-secondary education in the fields of public administration, payroll, accounting, human resources management and clerical/administrative/payroll experience.
- Considerable experience in the preparation and formatting of complex reports, charts, graphs, and statistical data using office systems including Microsoft Office Suite (e.g., Word, Excel, PowerPoint).

**You must also have**:

- Strong analytical and problem-solving skills.
- Effective time management skills
- Ability to establish effective working relationships with employees, client divisions and/or external agencies.
- Ability to exercise independent judgement and discretion in dealing with confidential operational matters and information (i.e., rates of pay, employee absences or other sensitive human resources information).
- Ability to work independently and carry out instructions promptly with mínimal supervision.
- Fundamental business mathematics skills and knowledge of general statistical techniques, or of accounting procedures.
- Ability to set up and maintain manual and computerized filing systems.
- Knowledge of collective agreements, corporate payroll and human resources policies, procedures, practices, and related legislation.
- Ability to meet tight deadlines in a high-volume environment.
- Excellent customer service skills and interpersonal skills and the ability to communicate effectively both orally and in writing, with all levels of staff, the public and other divisions.

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