Payroll Specialist

2 months ago

Toronto, Canada Covenant House Toronto Full time

**Payroll Specialist**

**Location Downtown Toronto**

**Shift: Monday-Friday**

**Hybrid**

For forty years, we have maintained a steadfast dedication to our mission: supporting the vulnerable youth who come through our doors. To this day, we remain committed to this duty.

Covenant House helps youth ignite their potential and reclaim their lives. As Canada’s largest agency serving youth who are homeless, trafficked or at risk, we offer the widest range of services to hundreds of young people every day. More than a place to stay, we provide 24/7 crisis shelter and transitional housing on-site and in the community, along with comprehensive services including education, counselling, health care, employment assistance, job training and after-care. Since 1982, Covenant House has supported more than 100,000 young people.

As a national leader, we educate and advocate for long-term change to improve the lives of vulnerable youth. This includes influencing public policy, leading awareness and prevention programs and continually building and sharing our knowledge. As a learning organization, we strive for excellence and programs with impact.

We provide life-changing care with unconditional love and respect. We meet youth's immediate needs and then we work together to achieve their future goals.

Thanks to our donors, who contribute 80 per cent of our $44.2-million annual operating budget, we are able to deliver these comprehensive programs and services.

**PURPOSE**:
**RESPONSIBILITIES**
- Process bi-weekly payroll for hourly and salaried employees
- Process terminations and prepare Records of Employment (ROE) on a timely basis in accordance with applicable legislation
- Verify and reconcile payroll, and make adjustments as needed
- Prepare EHT, WSIB remittance on a monthly basis and will assist on yearly reconciliation
- Liaise closely with People and Culture to ensure documentation and input to payroll system is complete
- Liaise with the relevant government authorities if necessary
- Respond to payroll inquiries from employees and associates in a timely manner
- Assist in reconciling and balancing payroll year-end, ensure all year-end adjustments are made (e.g. CPP/EI deficiencies, etc.)
- Produce and distribute T4’s & T4A’s and annual EHT and WSIB filings
- Reconcile and analyze various financial information related to payroll on a monthly basis
- Calculate and prepare payroll entries and post to G/L bi-weekly
- Prepare year end payroll related schedules/files
- Reconcile and analyze accounts and prepare adjusting entries, as required
- Assist in the annual external audit and interface directly with the external auditors in responding to audit inquiries
- Assist in the preparation of payroll and Time & Attendance manuals for staff at the agency.
- Provides assistance to Associate Director and Director of Finance as required
- Update employee’s attendance information tracking system
- Perform detailed vacation accrual calculations/analysis on a quarterly basis

**QUALIFICATIONS**:

- Post secondary degree or diploma from University or College in Business Admin Pursing Professional Payroll designation
- Completion of intermediate payroll courses is preferred
- Required to have one-year intermediate formal training in payroll with 2+ years’ experience is preferred
- Experience with PAYWORKS considered a strong asset
- Knowledge and ability to use ACCPAC, Excel, spreadsheet (advanced), and work processing (intermediate)
- Capable of preparing financial reconciliations and account analysis
- Excellent organizational skills
- Strong oral and written communication skills
- Attention to detail; committed to meeting deadlines
- Strong client service orientation and demonstrated problem-solving skills
- To ensure the safety of our staff, youth and volunteers, Covenant House Toronto has implemented a mandatory COVID 19 Vaccination Policy in compliance with the City of Toronto. In accordance with the Ontario Human Rights Code, exemptions will only be granted to individuals based on applicable medical/religious grounds._

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