Business Coordinator, Atb Business Solutions
3 months ago
At ATB, we exist to make it possible for our clients, team members and communities. Our purpose is more than aspirational. It's a real commitment we live every day through our values (what we call the ATB ID).
Life at ATB is about more than work. In fact, we’re consistently recognized as one of Canada's top employers thanks to our high-care, high-performance culture, upheld by the three commitments we make to our team members:
Impact in action: No matter where you are in the organization, you're empowered to make an impact in the lives of our clients and communities.
Thrive together: We want you—the unique, authentic you—to feel safe and celebrated at work. We're on a continuous journey to build the most flexible and inclusive programs.
Ready for tomorrow: We want to enable your success through interesting and challenging work, performance enablement, and learning and development.
- About the role- Who are you?_ Organized. Personable.Team Player. Client focused.
You are a strong administrator with amazing time management and administration skills. Your mission is to not only deliver amazing client experiences by processing back office transactions to ensure that your sales team and your clients are well taken care of. You enjoy getting the job done right the first time and thrive in a fast paced, multitasking environment.
This role will be required to be on site at Eighth Avenue Place in downtown Calgary 3 days a week.
AccountabilitiesYou will find success based on your ability to:
- Create a wow experience for all team members by anticipating needs and collaborating to solve business problems.
- Assist in supporting the administration to the entire Business Solutions team, including onboarding of new team members, managing the distribution and FTE changes, securing IT assets.
- Have excellent organizational skills to plan and manage team events virtually and in-person, including team livestream, team training and conference.
- Provide coordination and administrative support to the team by managing administrative activities including calendars, team operational items such as technology requests, distribution lists, resources and preparing the teams for various internal and external meetings.
- Enjoy making things balance and reconciling which is great as you will be responsible for reviewing expenses and invoices, coding, submitting for payment while keeping an eye on the applicable budgets.
- Demonstrate an ability to work with several different teams, effectively managing your time and balancing multiple, sometimes changing, priorities.
- Be known as approachable, collaborative and agile. You look for opportunities to work together with others with an eye towards finding efficiencies. You have a reputation for being extremely professional, delivering exceptional customer service, all while having fun doing it
- Have a solid knowledge of business rules, processes and policies and use this to make recommendations for identifying opportunities and solutions.
- Be valued by your colleagues and customers as the knowledgeable go to person who finds answers, delivers smart, simple and helpful solutions and finds a way to get things done accurately and on time.
- Be the “glue” that holds the team together. You take care of all day to day team logistics. You are the point person for team communications and coordinating team member “life events” such as welcoming new members, celebrating milestones and creating an amazing customer and team member experience.
- Skills, experience & requirements- Minimum 3+ years previous experience in an executive administration role
- Degree in Business or other related field of study is preferred
- Proficiency in the Google Suite of Office products, especially Google sheets, word and slides
- Strong oral and written business communication skills, with high attention to detail
- Superior organizational and time management skills, including coordinating international scheduling
- Proven ability to build impactful relationships across all levels of the organization
- Ability to establish and maintain superior filing and tracking systems
- Proven ability to take initiative and work independently in a fast paced environment
- Ability to maintain confidentiality
Don’t meet all the requirements on the list?
We’re dedicated to building a workforce reflective of those within our communities, and a culture where our team members are equipped with what they need to succeed—their way. Part of creating an inclusive workplace is recognizing our role in advancing Truth and Reconciliation. We are committed to meeting and exceeding the standards set out in the Progressive Aboriginal Relations program created by the Canadian Council for Aboriginal Business.
What happens next?
Stay in touch
We’re excited that you’re interested in a career with ATB. Follow us on LinkedIn, Facebook and Instagram to learn more about what our team is up to.
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