Business Coordinator 2

4 weeks ago

Calgary, Canada ATB Financial Full time

At ATB, we exist to make it possible for our clients, team members and communities. Our purpose is more than aspirational. It's a real commitment we live every day through our values (what we call the ATB ID).

Life at ATB is about more than work. In fact, we’re consistently recognized as one of Canada's top employers thanks to our high-care, high-performance culture, upheld by the three commitments we make to our team members:
Impact in action: No matter where you are in the organization, you're empowered to make an impact in the lives of our clients and communities.

Thrive together: We want you—the unique, authentic you—to feel safe and celebrated at work. We're on a continuous journey to build the most flexible and inclusive programs.

Ready for tomorrow: We want to enable your success through interesting and challenging work, performance enablement, and learning and development.
- About the roleAs ATB's Business Coordinator, you will report directly to the VP of Talent, Strategy & Development (TSD) with dotted line responsibility to provide administrative support to our Strategic planning and integration efforts.

This role is the ‘hub’ of the team; the connector of ‘dots’ and the proactive spotter of impacts. You will be responsible for a wide range of administrative, coordination, and logístical tasks that support the team's daily operations and strategic goals. Your exceptional organizational skills, attention to detail, and proactive problem-solving abilities will be essential in this dynamic environment.

AccountabilitiesBusiness Coordination
- Provide dedicated administrative support to the VP, TSD and Strategic Planning & Integration in the coordination and monitoring of administrative, operational, events, and project activities.
- Oversee organization of meetings, including support in crafting agendas, shaping discussion topics, preparing pre-read materials, and making informed decisions on topics and speakers.
- Coordinate the VP TSD’s calendar, travel, activities, and expenses while managing materials and logistics.
- Organize and coordinate the budgeting and financial management for TSD
- Maintain confidentiality around sensitive information related to personnel and business.
- Proactively identify and address operational challenges, demonstrating strong problem-solving skills, and independently pursuing appropriate solutions or escalations when necessary.
- Contribute and execute on the coordination of collaborative efforts across teams, including but not limited to organizing interdepartmental meetings, training activities, and project collaboration.

Strategic Planning and Integration Support
- Assist in developing strategic roadmaps and plans to support tactics, deliverables, timing, and progress updates.
- Support in the coordination and development of board reporting
- Capture key decisions and planning for strategic operating plans and meetings.
- Evaluate and reimagine tools and processes designed to minimize issues, increase efficiency, and promote best practice solutions.
- Meeting preparation including setting agendas, presentation materials, note-taking, catering, negotiating pricing for team events.
- Coordinate and participate in culture and team building activities and events.
- Lead recognition programs coordination for recognition programs such as Everyday Heroes, Quarterly Awards, etc.

Skills, experience & requirements- Minimum 5+ years of experience in an administrative or coordination role. A career interest in strategic planning and coordination is considered an asset.
- Relevant post secondary education (diploma in Office Administration or Office Professional Certificate) is an asset.
- Proficiency in the Google Suite of Office products, especially Google sheets, word, and slides.
- Superior organizational and time management skills, including coordinating complex scheduling.
- Proven ability to:

- Build impactful relationships across all levels of the organization and anticipate needs.
- Establish and maintain superior organization and tracking systems.
- Take initiative and work independently in a fast-paced environment.
- Maintain confidentiality.
- Strong oral and written business communication skills, with high attention to detail.
- Excellent verbal and written communication; able to communicate effectively to audiences at all levels internally and externally.
- Demonstrated ability to build strong relationships and collaborate with a wide variety of individuals

Don’t meet all the requirements on the list?

We’re dedicated to building a workforce reflective of those within our communities, and a culture where our team members are equipped with what they need to succeed—their way. Part of creating an inclusive workplace is recognizing our role in advancing Truth and Reconciliation. We are committed to meeting and exceeding the standards set out in the Progressive Aboriginal Relations program created by the Canadian Council for Aboriginal

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